Tokio Marine Holdings, Inc. TSE:8766

Tokio Marine : Notice of Convocation (2025 Notice of Convocation e)

Published

Source: MarketScreener

[English Translation]

TOKIO MARINE HOLDINGS, INC. 6-4, Otemachi 2-chome, Chiyoda-ku, Tokyo, Japan

Securities Code 8766

June 2, 2025

(Electronic Provision Measures Commencement Date: May 21, 2025)

Notice of Convocation of

the 23rd Ordinary General Meeting of Shareholders

To our shareholders:

Notice is hereby given of the 23rd Ordinary General Meeting of Shareholders of Tokio Marine Holdings, Inc. ("Tokio Marine Holdings" or the "Company") which will be held as described below.

Date and Time:

Monday, June 23, 2025 at 10:00 a.m. (reception opens at 9:00 a.m.)

Venue:

The AOI Ballroom, second floor, Palace Hotel Tokyo located at 1-1, Marunouchi 1-chome, Chiyoda-ku, Tokyo

Items to be reported:

  1. Business report, consolidated financial statements and the audit reports on consolidated financial statements prepared by the independent auditor and the Audit & Supervisory Board, respectively, for fiscal year 2024 (April 1, 2024 to March 31, 2025).

  2. Non-consolidated financial statements for fiscal year 2024 (April 1, 2024 to

March 31, 2025).

Proposals to be acted upon:

Item 1. Appropriation of Surplus Item 2. Election of 13 Directors

Electronic provision measures:

For the convocation of this General Meeting of Shareholders, the content of the Reference Materials etc. for the General Meeting of Shareholders (matters subject to electronic provision measures) are posted on the following websites (electronic provision measures) to provide the relevant information electronically. Please check the websites for the information.

Our website:

https://www.tokiomarinehd.com/en/ir/event/meeting.html

Website of the Tokyo Stock Exchange (TSE Listed

Company Search):

https://www2.jpx.co.jp/tseHpFront/JJK020010Action.do?Show=Show

Please access the above URL, and enter the issue name "Tokio Marine Holdings" or the securities code "8766". Click on "Basic information" and then select "Documents for public inspection/PR information" to view the documents.

If you are unable to attend on the day, you may exercise your voting rights either via the Internet or by mail as described in the "Information on Exercise on Voting Rights" on page 3. Please review the "Reference Materials for the General Meeting of Shareholders" and exercise your voting rights by 5:00

p.m. on Friday, June 20, 2025 (Japan Time).

Sincerely, Satoru Komiya

President & Chief Executive Officer

  • If you attend on the day of the meeting, please submit the enclosed voting card to the reception desk.

  • Regarding the matters subject to electronic provision measures, pursuant to laws and regulations as well as Article 16, paragraph 2 of the Company's Articles of Incorporation, the following are not included in the documents provided to shareholders who have requested written delivery.

    1. In the Business Report: "(2) Summary of Assets and Earnings of the Group and the Insurance Holding Company", "(3) The Group's Principal Offices", "(4) The Group's Employees", "(5) The Group's Principal Lenders", and "(10) Other Important Matters Concerning the Current State of the Group" from the section "1. Matters Concerning the Insurance Holding Company"; "(3) Liability Limitation Agreements and Indemnity Agreements" and "(4) Directors and Officers Liability Insurance" from the section "2. Matters Concerning Directors and Audit & Supervisory Board Members"; as well as the sections: "3. Matters Concerning Outside Directors and Outside Audit & Supervisory Board Members"; "4. Matters Concerning Common Shares"; "5. Matters Concerning Share Acquisition Rights"; "6. Matters Concerning the Independent Auditor"; "7. Basic Policy Regarding Persons Who Control the Company's Decisions on Financial Matters and Business Policies"; "8. System to Assure Appropriate Business Operations"; "9. Items related to Specified Wholly-owned Subsidiary"; "10. Matters Concerning Transactions with the Parent Company"; "11. Matters Concerning Accounting Advisers (Kaikei Sanyo)" and "12. Other Matters"

    1. Consolidated Financial Statements

    2. Non-consolidated Financial Statements

    3. Copy of Independent Auditor's Report on Consolidated Financial Statements

    4. Copy of Independent Auditor's Report on Non-consolidated Financial Statements

    5. Copy of the Audit Report of the Audit & Supervisory Board

  • The Audit & Supervisory Board Members have audited the Business Report that is included in the writing to be provided to shareholders who requested written delivery, and they have also audited the documents in items 1. through 3. above. The Independent Auditor has audited the documents in items 2. and 3. above.

  • If any of the Reference Materials, etc. for the General Meeting of Shareholders (matters subject to electronic provision measures) need to be revised, the revisions shall be posted on the websites above.

(This is an English translation of the notice given by the Company prepared pursuant to Section 5.6 of the Deposit Agreement, amended as of July 30, 2007, by and among the Company, JPMorgan Chase Bank, N.A., as Depositary, and the Holders and Beneficial Owners of American Depositary Shares evidenced by American Depositary Receipts issued thereunder.)

Information on Exercising Voting Rights

Notice to Holders of American Depositary Receipts: Please note that the following instructions are intended for registered holders of ordinary shares. Holders of American Depositary Receipts should follow the instructions given by JPMorgan Chase Bank, N.A., Depositary, which are set forth in the ADR Voting Instructions Card enclosed herewith.

We ask you to exercise your voting rights by either of the following methods. We recommend the exercise of voting rights via the Internet.

Via Internet

Please access the website that has been designated by the Company as the website for exercising voting rights (https://evote.tr.mufg.jp/ (in Japanese)) and indicate your approval or disapproval by 5:00 p.m. on Friday, June 20, 2025 (Japan Time).

By Postal Mail

Attending the Ordinary General Meeting of

Shareholders

Please return the enclosed voting card indicating

Please bring the enclosed voting card to the

your approval or disapproval so that it is

reception desk on the day of the meeting. The

received by 5:00 p.m. on Friday, June 20, 2025

meeting will be held at 10:00 a.m. on Monday,

(Japan Time).

June 23, 2025 (Japan Time).

For inquiries concerning website access

Mitsubishi UFJ Trust and Banking Corporation, Stock Transfer Agency Division Telephone: 0120-173-027 (toll-free within Japan)

Hours: 9:00 a.m. - 9:00 p.m. (Japan Time)

To Institutional Investors:

"Electronic Voting Platform" managed by ICJ, Inc., a method for exercising the voting rights, will be available for institutional investors.

Reference Materials for the General Meeting of Shareholders Proposals to be acted upon and matters for reference: Item 1. Appropriation of Surplus

With respect to the appropriation of surplus, the Company seeks to improve shareholder returns on a cash dividend basis, while providing sufficient capital to meet the business needs of Tokio Marine Group (the "Group") and taking into consideration the business results and the expected future business environment, etc. of the Company.

In accordance with the above policy, and considering various factors, the Company proposes to pay a year-end cash dividend for fiscal year 2024 as follows.

  1. Matters regarding distribution of dividends and its aggregate amount Amount of cash dividend per common share of the Company: 91 yen Aggregate amount of cash dividends: 175,164,128,412 yen

  2. Effective date of the distribution of dividends June 24, 2025

As 81 yen per share was paid as an interim cash dividend, the total amount of the annual cash dividends for fiscal year 2024 will be 172 yen per share. This is an increase of 49 yen per share from 123 yen per share paid in annual cash dividends for fiscal year 2023.

Item 2. Election of 13 Directors

The terms of office of all 15 directors will expire on the close of this Meeting. The Company thus proposes the election of the following 13 directors.

With the aim of further strengthening the Board's function, the Company will have a majority of the Board of Directors composed of outside directors, in order to further strengthen corporate governance.

The candidates for director are as follows.

No.

Name

Present position at the Company Major occupation and title

1

Satoru Komiya For reappointment

President & Chief Executive Officer

-

2

Kenji Okada

For reappointment

Vice President Director

-

3

Kichiichiro Yamamoto

For reappointment

Vice President Director

-

4

Keiko Fujita

For reappointment

Managing Director

-

5

Hiroaki Shirota For reappointment

Director and Executive Officer

President & Chief Executive Officer of Tokio Marine & Nichido Fire Insurance Co., Ltd. ("Tokio Marine & Nichido")

6

Takashi Mitachi For reappointment Independent

Outside Director

Adjunct Professor, Graduate School of Management, Kyoto University

7

Nobuhiro Endo For reappointment Independent

Outside Director

Executive Advisor of NEC Corporation

8

Shinya Katanozaka For reappointment Independent

Outside Director

Member of the Board, Chairman of ANA HOLDINGS INC.

9

Emi Osono

For reappointment Independent

Outside Director

Professor, School of Business Administration, Hitotsubashi University Business School

10

Kosei Shindo

For reappointment Independent

Outside Director

Senior Advisor of NIPPON STEEL CORPORATION