316, Cotton Exchange Building,
I.I.Chundrigar Road, Karachi (Pakistan)
UAN: 92 21 111 000 100 Fax: 92 21 32416705
Sapphire Fibres Limited
First floor, Tricon Corporate Centre,
73-E, Main Jail Road, Gulberg-II, Lahore UAN: 92 21 111 000 100
Fax: 92 21 35758783, 35713753
BALLOT PAPER FOR VOTING THROUGH POST
(Annual General Meeting to be held at 11:00 a.m on Monday, October 28, 2024 at Trading Hall, Cotton
Exchange Building, I I Chundrigar Road, Karachi
Designated email address of the Chairman at which the duly filled in ballot paper may be sent: contact@sapphiretextiles.com.pk
Name of shareholder/joint shareholders
Registered Address
Number of shares held and folio number
CNIC No./Passport No (in case of foreigner) (copy to be attached)
Additional Information and enclosures
(In case of representative of body corporate, corporation and Federal Government)
I/we hereby exercise my/our vote in respect of the below resolution through postal ballot by conveying my/our assent or dissent the following resolution by placing tick (✓) mark in the appropriate box below:
S. No. | Nature and Description of resolutions | No. of ordinary | I/We assent to | I/We dissent to | |
shares for which | the Resolutions | the Resolutions | |||
votes cast | (FOR) | (AGAINST) | |||
01 | Agenda no. 5 | ||||
To approve by way of special resolution with or | |||||
without modification the following resolutions in | |||||
respect of related party transactions in terms | of | | |||
Section 208 of the Companies Act, 2017: | |||||
(i)"RESOLVED THAT the related party | |||||
transactions conducted during the year as disclosed | |||||
in the note 39 of the unconsolidated financial | |||||
statements for the year ended June 30, 2024 be and | |||||
are hereby ratified, approved and confirmed." | |||||
(ii)"RESOLVED THAT the Board of Directors of the | |||||
Company be and is hereby authorized to approve | |||||
the transactions to be conducted with related parties | |||||
on case-to-case basis during the financial year | |||||
ending June 30, 2025. | |||||
"FURTHER RESOLVED that transactions | |||||
approved by the Board shall be deemed to have been | |||||
approved by the shareholders and shall be placed | |||||
before the shareholders in the next Annual General | |||||
Meeting for their formal ratification/approval." | |||||
Signature of shareholder
Place: _____________ Date: ______________
316, Cotton Exchange Building,
I.I.Chundrigar Road, Karachi (Pakistan)
UAN: 92 21 111 000 100 Fax: 92 21 32416705
Sapphire Fibres Limited
First floor, Tricon Corporate Centre,
73-E, Main Jail Road, Gulberg-II, Lahore UAN: 92 21 111 000 100
Fax: 92 21 35758783, 35713753
NOTES/ PROCEDURE FOR SUBMISSION OF BALLOT PAPER:
- Dully filled & signed original postal ballot should be sent to chairman Mr. Yousuf Abdullah, SFL 316- Cotton Exchange Building, I. I. Chundrigar Road, Karachi, or a scanned copy of the original postal ballot to be emailed atcontact@sapphiretextiles.com.pk.
- Copy of CNIC/ Passport (in case of foreigner) should be enclosed with the postal ballot form.
- Postal ballot forms should reach chairman of the meeting on or before October 26, 2024 during working hours. Any postal ballot received after this date, will not be considered for voting.
- Signature on postal ballot should match with signature on CNIC/ Passport (In case of foreigner).
- Incomplete, unsigned, incorrect, defaced, torn, mutilated, over written ballot paper will be rejected.
- In case of representative of body corporate and corporation, postal ballot must be accompanied with copy of CNIC of authorized person, along with a duly attested copy of Board Resolution, Power of Attorney, or Authorization Letter in accordance with Section(s) 138 or 139 of the Companies Act, 2017, as applicable, unless these have already been submitted along with the Proxy Form. In case foreign body corporate etc. all documents must be attested from the Counsel General of Pakistan having jurisdiction over the member.
- Ballot paper has also been placed on the website of the Companywww.sapphire.com.pk/sfl. Members may download the ballot paper from the website or use original/photocopy published in newspapers.