FAX NO. 111-S73-329
July 02, 2025
The General Manager Pakistan Stock Exchange Limited Stock Exchange Building
Stcck Exchange Road Karachi.
Subject: Notice of 40" Annual General Meeting Dear Sir,
Enclosed please find a copy of the Notice of the 40*hAnnual General Meeting to be held on July 24, 2025 for circulation amongst the TRE Certificate Holders of the Exchange. The enclosed Notices will be published in newspapers namely Business Recorder (English) and Nawa-i-waqt (Urdu) on July 03, 2025.
Yours Sincerely,
MUHAMNAD ZAHID HASAN
SUM PANY SECR?TARY
Encl: As above.
Hinopak Motors Limited
Head Office: D-2, S.LT.E., Manghopir Road, P.O. Box No. 10714, Karachi-75700. Tel: M563510 (8 Lines) 32563525 (3 Liras UAN : 111-25-25-25, Fax: 3256-3028 E•MaIi: info@hinopak.com Web site : wwuz.hinopaLcorn
NOTICE IS HEREBY GIVEN that the 40th Annual General Meeting (AGM) of the Shareholders of Hinopak Motors Limited (the Company) will be held at the Registered Office of the Company situated at D-2, S.I.T.E., Manghopir Road, Karachi on Thursday, July 24, 2025 at 09:30 a.m.
The Company has also arranged participation of shareholders through video facility. The detailed procedure is mentioned later in the notes. Following businesses will be transacted during the meeting:
ORDINARY BUSINESSESTo receive, consider and adopt the Audited Financial Statements of the Company for the year ended March 31, 2025, together with the Reports of the Directors and Auditors.
To appoint auditors for the ensuing year and fix their remuneration.
Any other business with the permission of the Chair.
By order of the Board
MUHAMMAD ZAHID HASANKarachi: Company Secretary
July 03, 2025
Notes-
Online Participation in the Annual General Meeting
In order to facilitate and for the safety and well-being of the shareholders, the Company, in addition to convening a physical meeting has also arranged for the attendance of shareholders virtually through video link facility. The shareholders who are interested in attending the AGM proceedings online may send the below information along with valid copy of both sides of CNIC with the subject "Registration for Hinopak Motors Limited AGM" at info@hinopak.com for their / their appointed proxy's verification. Such information should be sent from their duly registered valid email ID for the registration purposes latest by July 17, 2025.
Shareholder Name
Folio / CDC No.
No. of shares held
CNIC No.
Cell No.
Registered Email ID
A detailed procedure shall be communicated through email directly to the shareholders who have provided their valid email IDs and the same shall be placed at the Company's website: https://www.hinopak.com in the investor relations section.
Shareholders can also provide their comments / suggestions for the agenda items of the AGM at the email address info@hinopak.com.
Members are therefore, encouraged to attend the AGM through video link or by consolidating their attendance through proxies.
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Closure of Share Transfer Books
The Share Transfer Books of the Company will remain closed from July 17, 2025 to July 24, 2025 (both days inclusive). No transfer will be accepted for registration during this period. Transfers received at Share Registrar Office M/s FAMCO Share Registration Services (Pvt.) Limited, at the close of business on July 16, 2025, will be treated as in time to attend and vote at the meeting.
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For Attending the Meeting
In case of individuals, the Account Holders or sub-account holders and / or the persons whose securities are in group account and their registration details are uploaded as per the Regulations, shall authenticate their identity by showing original Computerized National Identity Cards (CNICs) or original passport at the time of attending the meeting.
In case of a corporate entity, the Board of Directors' Resolution / Power of Attorney with the specimen signature of the nominee shall be produced (if it has not been provided earlier) at the time of attending the meeting.
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Proxy
A member entitled to attend and vote at this General Meeting is entitled to appoint a Proxy to attend, speak and vote in his place at the meeting. Instrument appointing a proxy must be deposited at the Registered Office of the Company at least forty-eight hours before the time of the meeting.
To facilitate identification for the right to attend the Annual General Meeting, shareholder whose holdings are on the Central Depository System (CDS) or his Proxy should authenticate his identity by showing his original CNIC or original Passport at the time of attending the meeting; along with the Participant's Identity Number and Shareholder's account number allocated by the Central Depository Company.
In case of corporate entity, the Board of Directors' Resolution / Power of attorney with specimen signature of the nominee shall be produced at the time of the meeting.
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Notice to Shareholders who have not provided their CNICs
The Individual Members who have not yet submitted photocopy of their valid Computerized National Identity Card (CNIC) to the Company / Share Registrar, are once again reminded to send the same at the earliest directly to Company's Share Registrar, M/s FAMCO Share Registration Services (Pvt.) Limited. In case of non-receipt of the copy of a valid CNIC, the Company would be constrained under section 243(3) of the Companies Act, 2017, to withhold dividend (if any) of such shareholders.
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Notice to Shareholders who have not provided their IBAN
In accordance with the provisions of Section 242 of the Companies Act, 2017, it is mandatory for a listed company to pay cash dividend to its shareholders only through electronic mode directly into the bank account designated by the entitled shareholders. Therefore, shareholders are requested to provide their bank details by filling up the Electronic Credit Mandate Form available at: https://famcosrs.com/ and send the duly filled form along with a copy of CNIC to Company's Share Registrar, M/s FAMCO Share Registration Services (Pvt.) Limited.
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Change of Address
The Shareholders are requested to intimate any changes in their addresses to the Share Registrar, M/s FAMCO Share Registration Services (Pvt.) Limited.
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Conversion of Physical Shares into Book Entry Form
In accordance with the provisions of Section 72 of the Companies Act, 2017, and subsequent directive received from the SECP for all listed companies to pursue with their physical shareholders and requiring them to convert their shares in the Book-Entry Form. In order to comply with the directives, the Physical Shareholders are once again reminded to convert their shares into Book-Entry Form through Investor Accounts Services of Central Depository Company or any Participant / TRE Certificate-holder of the Pakistan Stock Exchange Limited.
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No Distribution of Gifts
The Company will not distribute any gifts at the meeting.
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Video-link Facility to Members
If the Company receives consent from the members holding at least 10% shareholding residing in a city, to participate in the meeting through video-link at least 07 days prior to date of the meeting, the Company will arrange facility of video-link in that city subject to availability of such facility in that city.
To avail this facility, please provide the following information to our Share Registrar, M/s FAMCO Share Registration Services (Pvt.) Limited.
I / We, of , being a member of Hinopak Motors Limited, holder of ordinary share(s) as per Registered Folio / CDC Account No. hereby opt for video conference facility at .
Signature of Member(s)
- Placement of Financial Statements on Website:
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Online Participation in the Annual General Meeting
The Financial Statements of the Company for the year ended March 31, 2025 along with reports have been placed on the website of the Company which can be downloaded from the following link and / or QR enabled code:
https://hinopak.com/investor-relation/
33x4https://hinopak.com/investor-relation/
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