Notice of
Annual General
Meeting
Notice is hereby given that the 29th Annual General Meeting (being the 44th General Meeting) of the Company will be held at Attock House, Morgah, Rawalpindi on Thursday, October 17, 2024 at 12:00 p.m. to transact the following business:
ORDINARY BUSINESS
- To receive, consider and adopt the audited financial statements of the Company for the year ended June 30, 2024 together with Directors' and Auditor's Reports thereon.
- To consider, approve and authorise the payment of final cash dividend of 175% i.e. Rs. 17.50 per share of Rs. 10/- each, as recommended by the Board of Directors in addition to the interim dividend of 100% i.e. Rs. 10.00 per share already paid to the shareholders thus making a total of 275% i.e. Rs. 27.50 per share for the year ended June 30, 2024.
- To appoint auditors for the year ending June 30, 2025 and to fix their remuneration.
BY ORDER OF THE BOARD
Sabih Ul Haq Qureshi
Company Secretary
Registered Office:
Attock House
Morgah, Rawalpindi.
September 25, 2024
NOTES:
TRANSMISSION OF ANNUAL AUDITED FINANCIAL STATEMENTS
- In accordance with Section 223 of the Companies Act, 2017 and pursuant to the S.R.O. 389(I)2023 dated March 21, 2023, the financial statements of the Company can be accessed through the following weblink and QR enabled code.
https://www.apl.com.pk/corporate/ financial-reports/
- As required under section 223(7) of the Companies Act 2017, Financial Statements of the Company for the year ended June 30, 2024 together with Directors'Report, Auditor's Report & the Chairman's Review Report thereon have been uploaded on the website of the Company, in addition to annual and quarterly financial statements for prior years. Printed copy of above referred statements can be provided to members upon request. Request Form is available on the website of the Company.
CLOSURE OF SHARE TRANSFER BOOKS:
The share transfer books of the Company will remain closed from October 11, 2024 to October 17, 2024 (both days inclusive). The Members whose names appear on the
Register of Members as on October 10, 2024 shall be entitled to attend the AGM.
PARTICIPATION IN ANNUAL GENERAL MEETING THROUGH VIDEO LINK
The shareholders intending to participate in the meeting via video link, are hereby
requested to share the following information with the Company Secretary office at the earliest but not later than 11:00 am on October 15, 2024.
Required Information:
Shareholder Name, CNIC Number, Folio/ CDC Account No., Mobile Phone Number* and Email address*
*Shareholders are requested to provide active mobile number and email address to ensure timely communication
Modes of Communication:
The above mentioned information can be provided through the following modes:
- Mobile/WhatsApp: 0302-5552157
- Email: meetings@apl.com.pk
Video link details and login credentials (ZOOM Application) will be shared with those shareholders who provide their intent to attend the meeting containing all the particulars as mentioned above on or before 11:00 am, October 15, 2024. Shareholders are also encouraged to provide their comments and queries on the agenda items of the AGM through above contact number/ email address which will be appropriately addressed in the meeting.
FOR APPOINTING PROXIES:
- A member may appoint a proxy to attend and vote on his / her behalf. Proxies in order to be effective must be received at the Registered Office of the Company duly stamped and signed not later than 48 hours before the meeting. Copy of CNIC of member and proxy must be furnished with the proxy form.
- In case of corporate entity, the Board of Directors' resolution/power of attorney with specimen signature of the person nominated to represent and vote on behalf of the corporate entity, shall be submitted (unless it has been provided earlier) along with proxy form to the Company.
- The proxy form shall be witnessed by two persons whose names, addresses and CNIC numbers shall be mentioned on the proxy form.
- Proxies attending the meeting on behalf of members are also required to provide the below information for the purpose of attending the meeting through video link. Video link details and login credentials will be shared with proxy after verification.
Required information:
Name of Proxy, CNIC Number, Folio/CDC Account No. of Member, Mobile Phone Number and Email address
DEDUCTION OF INCOME TAX FOR FILER | CHANGE OF ADDRESS: | |||||||
AND NON FILER AT REVISED RATES: | Members are requested to promptly notify | |||||||
Under Section 150 of the Income Tax | any change of address to the Company's | |||||||
Ordinance, 2001 rates of withholding | Share Registrar at the following address: | |||||||
income tax on dividend will be as follows: | CDC Share Registrar Services Limited | |||||||
1 | For shareholders appearing in | 15% | CDC House, 99-B, Block "B" S.M.C.H.S. Main | |||||
Active Tax Payers list | Shahrah-e-Faisal,Karachi-74400 | |||||||
2 | For shareholders not appearing | 30% | ||||||
UNCLAIMED | DIVIDEND | AND | ||||||
in Active Tax Payers list | ||||||||
UNDELIVERED SHARE CERTIFICATES: | ||||||||
In | case of joint account, each holder is | |||||||
The Company has previously discharged | ||||||||
to be treated individually and tax will be | ||||||||
deducted on the basis of shareholding | its responsibility under Section 244 of the | |||||||
of each joint holder as may be notified by | Companies Act, 2017 whereby the Company | |||||||
the shareholder, in writing, to our Share | approached the shareholders to claim their | |||||||
Registrar, or if no notification, each joint | unclaimed dividends | and undelivered | ||||||
holder shall be assumed to have an equal | share certificates in accordance with the | |||||||
number of shares. | applicable law. | |||||||
The CNIC number/NTN details is now | Shareholders, | whose | dividends | remain | ||||
mandatory and is required for checking the | unclaimed | and/or | undelivered | share | ||||
tax status as per the Active Taxpayers List | certificates are available with the Company, | |||||||
(ATL) issued by Federal Board of Revenue | are hereby once again requested to | |||||||
(FBR) from time to time. | approach the Company to claim their | |||||||
EXEMPTION | FROM | DEDUCTION | OF | outstanding | dividend | amounts | and/or | |
undelivered share certificates. | ||||||||
INCOME TAX / ZAKAT: | PAYMENT OF DIVIDEND THROUGH BANK | |||||||
Members | seeking | exemption | from | |||||
ACCOUNT OF THE SHAREHOLDERS: | ||||||||
deduction of income tax or are eligible for | In accordance with Section 242 of the | |||||||
deduction at a reduced rate are requested | ||||||||
to submit a valid tax exemption certificate | Companies Act, 2017 cash dividend can | |||||||
or necessary documentary evidence as | only be paid through electronic mode | |||||||
the case may be before the start of book | directly into the respective bank account | |||||||
closure. Members desiring non-deduction | designated by the entitled shareholder. | |||||||
of zakat are also requested to submit a valid | Shareholders are requested to provide their | |||||||
declaration for non-deduction of zakat. | bank account details (IBAN format) directly | |||||||
to our share registrar (for physical shares) |
or to their respective participant / broker (for CDS shares), as the case may be. Form for updating of bank account details (IBAN Format) is available at the Company's website i.e. www.apl.com.pk. In case of unavailability of IBAN, the Company would be constrained to withhold dividend in accordance with the Companies (Distribution of Dividends) Regulations, 2017.
CONSENT FOR VIDEO CONFERENCE FACILITY:
In accordance with Section 132(2) of the Companies Act, 2017, if the Company receives consent from members holding in aggregate 10% or more shareholding residing in a geographical location to participate in the meeting through video conference at least 10 days prior to the date of the Annual General Meeting, the Company will arrange video conference facility in that city subject to availability of such facility in that city. To avail this facility, a request is to be submitted to the Company Secretary of the Company on the given address:
- The Company Secretary, Attock Petroleum Limited, Attock House, Morgah, Rawalpindi.
DEPOSIT OF PHYSICAL SHARES INTO CENTRAL DEPOSITORY:
As per Section 72 of the Companies Act, 2017, every existing listed company shall be
required to replace its physical shares with book-entry form in a manner as may be specified and from the date notified by the Commission, within a period not exceeding four years from the commencement of the Act i.e. May 30, 2017. Further, SECP vide its letter dated March 26, 2021 has advised to comply with Section 72 of the Act and to encourage shareholders to convert their shares in book-entry form.
In light of the above, shareholders holding physical share certificates are requested to deposit their shares in Central Depository by opening CDC sub-accounts with any of the brokers or Investor Accounts maintained directly with CDC to convert their physical shares into scripless form. This will facilitate the shareholders to streamline their information in member's register enabling the Company to effectively communicate with the shareholders and timely disburse any entitlements. Further, shares held shall remain secure and maintaining shares in scripless form allows for swift sale/purchase.
CONTACT DETAILS:
For any query/information, shareholders may contact Email: contact@apl.com.pk or to the Company's Shares Registrar, M/s CDC Share Registrar Services Limited, CDC House, 99-B, Block "B" S.M.C.H.S. Main Shahrah-e- Faisal, Karachi-74400 Phone: (021) 111-111- 500.