Annexure - I
Annexure - II
Annexure - III
STATEMENT UNDER SECTION 134(3) OF THE COMPANIES ACT, 2017
This statement sets out the material facts concerning the Special Business given in Agenda item No. 4 of the Notice to be transacted at the Annual General Meeting of the Company. Directors of the Company have no interest in the special businesses, except in their capacity as director / shareholder.
Approval of transactions with related parties
In compliance with applicable laws, related party transactions are approved by the Board as recommended by the Audit Committee on a quarterly basis. As common directors may be deemed to be interested in certain related party transactions due to their directorship and / or shareholding in the associated companies / related parties, the Board, in order to promote transparency, is seeking shareholders' approval for related party transactions / arrangements / agreements / balances as disclosed in the audited financial statements for the year ended June 30, 2024.
Authorization for the Board of Directors to approve those transactions with related parties (if executed) conducted during the financial year ending June 30, 2025 and thereafter upto the next annual general meeting, which require approval of shareholders u/s 207 and / or 208 of the Companies Act, 2017.
The Company shall be conducting transactions with its related parties during the aforementioned period as per the approved policy with respect to 'transactions with related parties'. Being the directors of multiple companies, many or majority of the Directors may be deemed to be treated as interested in transactions with related parties due to their common directorships and/or shareholding. In order to promote good corporate governance and transparent business practices, the shareholders desire to authorize the Board of Directors to approve transactions with the related parties from time-to-time, including transactions (if executed) triggering approval of shareholders u/s 207 and / or 208 of the Companies Act, 2017, for the year ending June 30, 2025 and thereafter upto the next annual general meeting, which transactions shall be deemed to be approved by the Shareholders. The nature and scope of such related party transactions is explained above. These transactions shall be placed before the shareholders in the next AGM for their formal approval/ratification. The Directors are interested in the resolution only to the extent of their shareholding and / or common directorships in such related parties.
Form of Proxy
20th | Annual General Meeting | |||||||||||||||
The Company Secretary | ||||||||||||||||
Aisha Steel Mills Limited | ||||||||||||||||
Arif Habib Centre, | ||||||||||||||||
23 M.T. Khan Road, Karachi | ||||||||||||||||
I/we | of | being a member(s) of Aisha Steel Mills | ||||||||||||||
Limited, holding | Ordinary/Preference | |||||||||||||||
Share as per CDC A/c. No. | hereby appoint Mr/Mrs/Miss | |||||||||||||||
of (full address) | ||||||||||||||||
or failing him/her Mr/Mrs/Miss | ||||||||||||||||
of (full address) | ||||||||||||||||
As my/our Proxy to attend, act vote for me/us and on my/our behalf at the twentieth Annual General Meeting of the Company to be held on Monday, October 28, 2024 and/or any adjournment thereof.
Signed this | day of | 2024. |
Witnesses:
- Name:
Address: CNIC No: Signature: - Name:
Address: CNIC No: Signature:
NOTES:
Signature
Revenue Stamp
- A member entitled to attend and vote at the meeting may appoint another person as his/her proxy who shall have such rights as respects attending, speaking and voting at the meeting as are available to a member.
- Proxy shall authenticate his/her identity by showing his/her original CNIC or passport and bring folio number at the time of attending the meeting.
- In order to be effective, the proxy Form must be received at the office of our Registrar M/s. CDC Share Registrar Services Limited, CDC House, 99-B,Block-B, S.M.C.H.S, Main Shahrah-e-Faisal, Karachi, not later than 48 hours before the meeting duly signed and stamped and witnessed by the two persons with their signatures, name, address and CNIC number given on the form.
- In the case of individuals, attested copies of CNIC or passport of the beneficial owners and the proxy shall be furnished with the proxy Form.
- In case of proxy by a corporate entity, Board of Directors resolution/power of attorney and attested copy of the CNIC or passport of the proxy shall be submitted along with proxy Form.
Registered & Corporate Office: 1st Floor, Arif Habib Center, 23, M.T. Khan Road, Karachi, Pakistan.
Phone: +92 21 32468317-19-22 | Fax: +92 21 32468320 | Email: info@aishasteel.com | Web: www.aishasteel.com
2024