JS Bank Limited
Procedure for Polling on Special Business
Polling on Special Business:
The members of JS Bank Limited "the Company" are hereby notified that pursuant to Companies (Postal Ballot) Regulations, 2018 amended through Notification dated December 05, 2022, issued by the Securities and Exchange Commission of Pakistan ("SECP"), wherein, SECP has directed all the listed companies to provide the right to vote through electronic voting facility and voting by post to the members on all businesses classified as special business.
Accordingly, members of the Company will be allowed to exercise their right to vote through electronic voting facility and voting by post for the special business in its 19th annual General Meeting to be held on March 28, 2025, at 11:00 a.m., in accordance with the requirements and subject to the conditions contained in the previously mentioned Regulations.
For the convenience of the Members, ballot paper is annexed to this notice and the same is available on the Company's website at https://ww- w.jsbl.com/ for download.
Procedure for E-Voting:
- Details of the e-voting facility will be shared through an e-mail with those members of the Company who have their valid CNIC numbers,
cell numbers, and e-mail addresses available in the register of members of the Company by the close of business on March 21, 2025.
- The web address, login details, and password, will be communicated to members via email. The security codes will be communicated to members through SMS from the web portal of CDC Share Registrar Services Limited (being the e-voting service provider).
- Identity of the Members intending to cast vote through e-voting shall be authenticated through electronic signature or authentication for login.
IV. E-Voting lines will start from March 25, 2025, 09:00 a.m. and shall close on March 27, 2025, at 5:00 p.m. Members can cast their votes any time during this period. Once the vote on a resolution is cast by a Member, he / she shall not be allowed to change it subsequently.
Procedure for Voting Through Postal Ballot:
The members shall ensure that duly filled and signed ballot paper along with copy of Computerized National Identity Card (CNIC) should reach the Company Secretary through post at Shaheen Commercial Complex, Dr. Ziauddin Ahmed Road, Karachi, Pakistan or email at chairman@jsbl.com com one day before the AGM on March 27, 2025, during working hours. The signature on the ballot paper should match with the signature on CNIC.
Appointment of Scrutinizer:
In accordance with Regulation No. 11 of the Companies (Postal Ballot) Regulations, 2018, the Board of the Company has appointed M/s PKF F.R.A.N.T.S., Chartered Accountants, (a QCR-rated audit firm) to act as the Scrutinizer of the Company for Polling on Special Business and to undertake other responsibilities as defined in Regulation No. 11A.
BALLOT PAPER FOR VOTING THROUGH POST
For poll at the 19th Annual General Meeting
To be held on Wednesday, March 28, 2025, at 11:00 a.m.
at 15th Floor, The Centre, Saddar, Karachi.
Designated email address of the Chairman at which the duly filled in ballot paper may be sent: chairman@jsbl.com
Name of shareholder/joint shareholder(s):
Registered Address:
CDC Participant/Investor ID with sub account No./Folio No
Number of shares held
CNIC / Passport No. (in case of foreigner) (copy to be attached)
Additional Information and enclosures
(In case of representative of body corporate, corporation and Federal Government)
Name of Authorized Signatory:
CNIC / Passport No. (in case of foreigner) of
Authorized Signatory - (copy to be attached)
I/we hereby exercise my/our vote in respect of the following resolutions through postal ballot by giving my/our assent or dissent to the following resolution by placing tick () mark in the appropriate box below:
I/We assent | I/We dissent | ||||
S.No. | Nature and Description of Resolutions | to the Resolutions | to the Resolutions | ||
(FOR) | (AGAINST) | ||||
To consider, and if deemed appropriate, to pass the following resolutions as Special | |||||
Resolutions, with or without modifications: | |||||
"RESOLVED THAT an investment of PKR 606 million (PKR 467 million in the form of | |||||
transfer of Bank owned properties and PKR 138 million through cash contribution) in | |||||
the Real Estate Investment Trust (REIT) to be managed by JS Investments Limited, as | |||||
recommended by the Board of Directors be and is hereby approved." | |||||
"FURTHER RESOLVED that any two of the President & CEO, Chief Operating Officer, | |||||
Chief Financial Officer and Company Secretary of the Bank be and are hereby | |||||
authorized to take all steps necessary, ancillary, and incidental to the above-mentioned | |||||
resolution, as and when required, and are further authorized to sign, execute, and | |||||
deliver all necessary documents, agreements, and letters on behalf of the Bank, as | |||||
may be deemed | appropriate and as may be required for | the purposes | |||
above-mentioned." |
NOTES:
- Dully filled postal ballot should be sent to the Chairman of JSBL at 1st Floor, Shaheen Commercial Complex, Dr. Ziauddin Ahmed Road, Karachi(Email: chairman@jsbl.com).
- Copy of CNIC/ Passport No. (in case of foreigner) should be enclosed with the postal ballot form.
- Postal ballot forms should reach the Chairman of JSBL within business hours by or before March 27, 2025. Any postal ballot received after this date, will not be considered for voting.
- Signature on postal ballot should match with signature on CNIC/Passport No. (in case of foreigner).
- Incomplete, unsigned, incorrect, defaced, torn, mutilated, over written ballot paper will be rejected.
- A This Postal Poll paper is also available for download from the website of JSBL at www.jsbl.com. Shareholder may download the ballot paper from website or use the same ballot paper published in newspapers.
Signature of shareholder(s)/
Authorized Signatory
(in case of corporate entity, please
affix company stamp)
Place:
Date: