Container Corporation of India Limited · NSE:CONCOR
Container Corporation of India — Investor Presentation (2011)
61 slides from Container Corporation of India's investor presentation, 2011
Slide 1: Vigilance Administration
Container Corporation of India Ltd. VIGILANCE ADMINISTRATION By K. Rajeswara Rao, IAS Chief Vigilance Officer
Slide 2: Vigilance Setup in CONCOR
VIGILANCE SETUP IN CONCOR The Nucleus set up of Vigilance in CONCOR controls its activities from Corporate Office, New Delhi.
Slide 3: Vigilance Setup in CONCOR
VIGILANCE SETUP IN CONCOR Chief Vigilance Officer Group General Manager Sr. General Manager Dy. General Manager Dy. Manager
Slide 4: Vigilance mechanisms used to enforce rules and procedures
Vigilance mechanisms used to enforce the rules and procedures are: a) Detective Vigilance b) Punitive Vigilance c) Corrective Vigilance d) Predictive Vigilance e) Preventive Vigilance f) Proactive Vigilance
Slide 5: Detective Vigilance
DETECTIVE VIGILANCE It includes:- During the year 13 preventive checks and 6 intensive/ CTE type examinations were conducted. 14 complaints received during the year 2010 & 2011 out of which 11 complaints disposed.
Slide 6: Detective Vigilance (contd.)
During the year 32 nos. of officials who were working on sensitive posts were identified and transferred. List of doubtful integrity and agreed list were prepared in consultation with CBI. Review of adhoc contracts was carried out and same were replaced by regular tender.
Slide 7: Preventive checks and recovery
Based on the various MIS reports, Audit reports and various other inputs, preventive checks were conducted which resulted in recovery of Rs. 2.83 crores. To bring transparency Special Committee was nominated for checking the compliance of contract provisions and follow-up action taken based on t
Slide 8: Punitive Vigilance
PUNITIVE VIGILANCE It includes:- Based on various complaints and preventive check inspections 03 minor penalty charge sheets, 13 omission & commissions have been issued which includes 5 officials of the rank GM and above. M/s. Roadwings International was blacklisted for the period of 1 year from
Slide 9: Corrective Vigilance
CORRECTIVE VIGILANCE It includes:- On the basis of preventive checks, Registration Certificates (RC) obtained were sent to RTO Nagaland for verification. Based on the reply of RTO Nagaland as a system improvement the following were implemented:
Slide 10: System improvements on vehicle deployment
» Review of deployment of vehicles. » Verification of RCs registered in State of Nagaland. » Penalties as per contract for forged documents. » Action against contractor. » Physical verification of vehicles. » Registers to be maintained.
Slide 11: Check list for audit of security and H&T contract
Check list was prepared and circulated for conducting audit of security and Handling & Transportation (H&T) contract. Instruction that officials processing the tender procedure should invariably quote the power delegated in Delegation of Power (DOP).
Slide 12: Instructions on cement concrete and display boards
Instruction for standardizing the item of cement concrete used in the pavement works. Instruction to incorporate the make of equipments in the tender. Instruction to put Display Boards relating to date of start of engineering work, scope of work, name of contractor, target date of completion e
Slide 13: Predictive Vigilance
PREDICTIVE VIGILANCE It includes:- All the RCs registered in the State of Nagaland were collected and sent to RTO/ Nagaland for verification. Committee has been constituted to review the clauses relating to Model Tender Document for possible improvements.
Slide 14: Preventive Vigilance
PREVENTIVE VIGILANCE It includes:- Sensitisation Seminar was conducted for Terminal Managers about the Management of H&T contract. Regional level awareness meetings on Contract Management with Commercial & Operation officers, TMs and officers from RO
Slide 15: Vigilance Awareness Week and training
VAW was organized and Seminar was conducted at Regional Office/NWR and Corporate Office. Essay & Slogan writing competition was organized. Seven training programmes were conducted to educate officials about the various Facets of Vigilance. After a gap of five years, Handbook on vigilance has b
Slide 16: Preventive Check conducted April 2010 to April 2011
Preventive Check conducted from April-2010 to April-2011
Slide 17: Preventive checks by month and unit
CONCOR S. | Month Unit N. 1 |April’10 ICD/Durgapur 2 |May’10 ICD/Kanpur 3 |July’10 ICD/Agra 4 |August’10 ICD/Jaipur 5 |September’10 |ICD/Sanatnagar 6 (October’10 ICD/TKD (Civil) Contd...
Slide 18: Preventive checks by month and unit (contd.)
CONCOR 7 |October’10 ICD/ Dadri (Civil) 8 |November’10 |ICD/Moradabad 9 |December’10 |ICD/Nagpur 10 |January’11 ICD/Pithampur 11 |January’1i1 ICD/Ratlam 12 |February’11 Regional Office, Mumbai 13 |March,11 ICD/Whitefield Contd...
Slide 19: Intensive Examination April 2010 to April 2011
Intensive Examination conducted from April-2010 to April-2011
Slide 20: Intensive examinations by month and unit
CONCOR Ss. Month Unit N. 1 |June’10 ICD/Baddi 2 |September’ |ICD/Nagulapally 10 3 |November’10 | ICD/TNPM (Civil) 4 \November’10 |ICD/Balasore (Civil) 5 |March’11 ICD/WFD 6 |April’11 RCT /Vadodara
Slide 21: Details of Recoveries April 2010 to April 2011
Details of Recoveries made from April-2010 to April-2011
Slide 22: Recoveries by party
S| Party Name Amount Unit Month Remarks N (Rs) 1 | M/s. B. Ghose | 2685000 | ICD/ April’10 | Towards over & Co. WFD payment of 20’ trailers 2 | M/s. Subir 88000 DCT/ May’10 | Towards Engg. Works Durga- various Pvt Ltd pur deficiencies in civil work 3 | M/s. Gupta 4800 ICD/ June’10 | -do- Enterprises
Slide 23: Recoveries by party (contd.)
SN| Party Name Amount Unit Month | Remarks (Rs) 6 |M/s. 21414 ICD/ MB July’10 | -do- Progressive Engg. Co. 7 |M/s. Apco 200891 | ICD/ Aug’10 | -do- Construction Sabarmati (P) Ltd 8 |M/s. Vikram 1749655 |ICD/ Sept Towards Integrated Whitefield |‘’10 deficiencie Logistics Pvt sin H&T Ltd contract 9 |M
Slide 24: Recoveries by party (contd.)
SN Party Name Amt (Rs) Unit | Month Remarks 11 |M/s.Chakragiri |819000 ICD/ Dec’10 | -do- Transport Co. Sanath nagar 12 | M/s. Prem chand | 278196 ICD/ Jan‘11 | -do- & Co. Nagpur 13 | M/s. Vikram 372000 ICD/ Feb’11 | Deficiencies in Logistics & WED H&T contract Maritime (transit Services Pvt Ltd del
Slide 25: Recoveries by party and total
= alacte -CONCOR SN Party Name Amt(Rs) | Unit | Month Remarks 16 | M/s. Darshan 249000 /|ICD/ | Mar’11 | Non-deployment of Lifter (P) Ltd MB trailers 17 | M/s. Lloyd 366063 |ICD/ | Apr’11 | Deficiencies in Insulation Drona electrical works (India) Ltd. -giri 18 | M/s. B. Ghose & | 1320000 |ICD/ |May
Slide 26: Details of System Improvements Undertaken
Details of System Improvements Undertaken from April-2010 to April-2011
Slide 27: System improvements list
1.Display Board 2. Rotation of employees working in sensitive posts 3. Acceptance of tenders/Quotations: mention of powers delegated under DOP 4. Date of start of work for engineering works. 5. Management of Handling & Transportation contract. 6. Comprehensive list for site management of records
Slide 28: Display Boards
Display Boards: Instructions have been issued vide Engg. Division letter No. CON/EP/Gen/ 2010 dated 01.11.2010 for putting Display Boards having project information covering; Name of client, Name of work, Scope of Work, Name of the contractor with address, Awarded value of work, Date of start and Ta
Slide 29: Records for H&T contract management
Records related to non-deployment of required vehicles / equipments Details of shift wise break down of vehicles and equipments Log book related to repairs of vehicles Copies of RCs of vehicles/equipments deployed in the terminal Details of job order issued and its compliance date-wise D
Slide 30: System improvement instructions issued
As a system improvement measures, instructions have been issued vide various letters:- i) Standardizing the item of cement concrete used in pavement works. ii) To improve the system of cable laying. iii) For implementation of measures to prevent fire incidents. iv) Regarding payment of site clearanc
Slide 31: Instructions on document custody and testing proformas
Instructions have been issued vide Director (P&S) letter No. CON/DPS/ HR/68 dated 12.01.2011 regarding safety custody of official documents and access of visitors to CONCOR office. Engg. Division vide circular no. CON/EP/ Engg.Circulars/2010-11 dated 31.03.2011 has standardized the testing performas
Slide 32: Introduction to Online Vigilance Clearance System
Container Corporation of India Ltd. Introduction to Online Vigilance Clearance System
Slide 33: Introduction
INTRODUCTION The Online Vigilance Clearance System is a step towards issuing the NOCs for Officers and Staff within two days of the request.
Slide 34: Online Vigilance Clearance System
Online Vigilance Clearance System
Slide 35: Objective
OBJECTIVE To provide Online NOC from Vigilance department for various purposes To Reduce time of the whole process To increase transparency To move towards paper less transaction
Slide 36: Various purposes of NOC
VARIOUS PURPOSES OF NOC Confirmation Promotion Removal Dismissal Retirement Acceptance of Resignation
Slide 37: Various purposes of NOC (contd.)
VARIOUS PURPOSES OF NOC (Contd.) Voluntary retirement Outside employment Foreign Visit Deputation Sanction of Award Permanent Absorption NOC for passport Others
Slide 38: Technology
TECHNOLOGY Developed in the latest internet based Technologies (ASP.net and SQL 2008) and secured by Digital signature at all levels All vigilance clearance digitally signed by competent authorities Deployed in CONCOR’s INTRANET
Slide 39: Security
SECURITY Digital tokens are required to login and sign with PKI validation at all levels Employees are mapped with digital tokens Data encryption Employee data is populated from Ramco HR and Payroll system Password can be changed by users Internet explorer version 8 & above.
Slide 40: Functionality
FUNCTIONALITY The Vigilance request stages are: Employee request to TM TM forwards to RO Regional HR /ED/CGM or HR(CO) forwards to Vigilance
Slide 41: Functionality
FUNCTIONALITY The main stages are: Vigilance Clearance Request Vigilance Clearance Recommendation: Vigilance Officers GGM / SGM Vigilance Vigilance clearance approval by Chief Vigilance Officer
Slide 42: Features
FEATURES Available on Intranet Secured by Digital tokens, certificates and password Auto mail intimation at each level Interface with Ramco HR System Unique system generated number for each request Various Search options i.e. on date, for a period, employee no., name, request id and stat
Slide 43: Online & Manual Time Comparison
Online & Manual Time Comparison Earlier in manual system, approx. 20 working days were required to issue the NOC from the date of forwarding of request through Regional Office/ CO (HR) and finally issuing the NOC from Vigilance Division. However, this time is reduced drastically to two working d
Slide 44: Application Login Screen
ada ear Pr fates Container Corporation of India Ltd. (aed SER Bl TIA) (A Gowt. of India Undertaking) Online Vigilance Clearance System User
Slide 45: Auto Email Facility
Auto Email Facility At each level auto mail is sent to inform next level with ‘Status of Request’. Sample of Email Request Number REQ/1/2011 - To be approved by VGO Brief information about the Request Number are given below: Request Number : REQ/1/2011 Purpose : For outside employment Employee No :
Slide 46: Complete Work Flow of Application
Complete Work Flow of Application
Slide 47: Step 1 - Vigilance Clearance Request
STEP - 1 Vigilance Clearance Request ' NOC REQUEST FROM §: REGION CGM/ED of Region NOC REQUEST FROM ' — : CORPORATE OFFICE HR : CLEARANCE SYSTEM [___Bessacearesarmsarerosnere mre armarameinirearernee erate were ONLINE VIGILANCE } aan tt rein HR at { [-- »! Corporate HH me ea > Office Vigilance Depar
Slide 48: Digitally Signed Request
fh Digitally Signed Request cardia weay fer ferfies (RT FRETR BT TTA) Container Corporation of India Ltd. CONCOR al —_— [= eiate CONCOR Wes aay Us, ante daca & arm, ag fees Request Number Request Date Reference Number Employee Number Name Of Employee Region/C.0 Name of the Office/Unit Department Des
Slide 49: Step 2 - Vigilance Clearance Approval
Vigilan learance Approval CGM/EDof HR at Corporate Region Office | Vigilance Dept. at | Corporate Office (VGO level) Submit Review v GGM/SGM (Vigilance) Submit Review vy Chief Vigilance Officer
Slide 50: Various Search Options
Search Criteria Request Number From: Request Date From: Employee Number: Region/C.0: Department: Help for Request Number Status: Request Number To: Request Date To: Name Of Employee: Name of the Office/Unit: Designation: Login Role 66M Location Select... Approved by CVO Acknowledged by CGM Request C
Slide 51: Various Search Options
Search Criteria Request Number From: Request Date From: Employee Number: Region/C.0: NR Department: Help for Request Number Status: Select... Request Number To: Request Date To: Name Of Employee: Name of the Office/Unit: Designation: =
Slide 52: Various Search Options
Search Criteria Request Number From: Request Date From: 01/05/2011 Employee Number: Region/C.0: NR Department: Help for Request Number Status: Request Number To: Request Date To: Name Of Employee: Name of the Office/Unit: Designation: =e pas Select... 11/05/2011
Slide 53: Various Search Options
Help for Request Number Status: Request Number From: Request Number To: Request Date From: Request Date To: 8 Employee Number: Name Of Employee: Region/C.0: Name of the Office/Unit: Department: MANAGEMENT Designation: Name Of the Request Employee ) Date Number Name Of Employee Region/C.0 Office/Unit
Slide 54: Step-2 – Vigilance Officer's Comments
Step-2 – Vigilance Officer’s Comments
Slide 55: Step 3 - Vigilance Clearance
STEP - 3 Vigilance Clearance Chief Vigilance Officer | Approved Acknowledgement of NOC | CGM/ED (Region) and HR (at CO) NOC issued by CGM/ED (Region) and HR department after keeping hard copy in file for record
Slide 56: Step 3 - Clearance Request Report
Request Number : Employee Number Region/C.0 Department Date Of Appointment Purpose of Vigilance Clesrance VGO Name: CVO Name: 01598 wr Commercial & Operations, 11/01/2008 Confirmation ASHISH BHARGAV lance Clearance Request Report Request Date Name Of Employee Name of the Office/Unit Designation Dura
Slide 57: Sample of NOC Format
fh Sample of NOC Format ya Ere a aint wae Perr faftes S—— (ARE BRR BT WIE) ae, Container Corporation of India Ltd. CONCOR Wh ep We, stiet sea S wR, ag feeeHve No. REQ/299/2011 Date: 16.05.2011 1. &) ata /f a dat de: (a) Regional /CO Ref. No. 8 CON/SR/P&A/123 wre etal 1 A Te ata Wea wae /and S.No. |
Slide 58: Sample of NOC Format (Contd.)
Sample of NOC Format (Contd.)
Slide 59: User Interface
USER INTERFACE For customers, various facilities available on CONCOR’s Website i.e. ‘www.concorindia.com’ are : Vigilance corner Container Track and Trace Freight Rates Feedback System ‘Customer Feedback Facility’ Details of payments
Slide 60: Vigilance Corner at Website
jlance Clearence System eee, Vit vance of vigilance awareness week + MD/CONCOR Administering the pledge at CO on 25.10.2010 © Vigilanace Seminar at CO * Releasing the Vigilance Hand Book + Interactive session on " vigilance Awareness against Corruption" at NWR on 27.10.2010 * List of Reaisters
Slide 61: Thank You
THANK YOU
Container Corporation of India — Investor Presentation (2011) on 6ix