Regional Operations Centre The Avanceon Building
19 km Main Multan Road
Lahore 54660 Pakistan
14 May 2026 AVN/PSX/BP/14052026
The General Manager,
Pakistan Stock Exchange Limited. Stock Exchange Building,
Stock Exchange Road, Karachi.
Subject: Publication of Postal Ballot Paper and Intimation of Electronic Voting Facility.
Dear Sir,
We refer to our notice regarding the Annual General Meeting (the "AGM") of Avanceon Limited (the "Company") posted on dated 04 May 2026 and pursuant to Regulation 8 of the Companies (Postal Ballot) Regulations, 2018, please find enclosed herewith a copy of the ballot paper, which has been duly published in the newspapers, namely Business Recorder [English] and 92 News [Urdu], on Thursday, 14 May 2026, in compliance with the requirement to publish the same not later than seven (7) days prior to the date of the AGM.
Further, pursuant to Regulation 4 of the Companies (Postal Ballot) Regulations, 2018, the electronic voting facility will be made available from 18 May 2026 to eligible members of the Company in respect of the special business agenda item(s), in accordance with the applicable legal and regulatory requirements.
You may please inform the TRE Certificate Holders of the Exchange accordingly. Yours Sincerely,
Faisal Nadeem Sheikh | Company Secretary cc:
Director/HOD,
Surveillance, Supervision and Enforcement Department, Securities and Exchange Commission of Pakistan
NIC Building, 63 Jinnah Avenue, Blue Area, Islamabad
https://www.avanceon.ae | Enquiries: support@avanceon.ae
Tomorrow's soIutions. today.
Ballot paper for voting through post for the poll to be held at 02:00 P.M. on Saturday, 23 May 2026, at Nishat Hotel, Gate No. 7, Imperial Ballroom-B, adjacent to Emporium Mall, Abdul Haq Road, Johar Town, Lahore
AVANCEON LIMITED
Contact: +92-42-111-940-940; Website: hstt ://apnceonaae
Contact Details of Chairman, where ballot paper may be sent:
Business Address: The Chairman, Avanceon Limited, Regional Operations Centre, The Avanceon Building, 19-Km, Main Multan Road, Lahore.
Chairman Designated Email Address: a a anceon ae
Name of shareholder/joint shareholders Registered address of shareholder Number of shares heldFolio number
CNIC No./Passport No (in case of foreigner) (copy to be attached)
Additional information and enclosures(in case of representative of body corporate, corporation and Federal Government)
INSTRUCTION FOR POLL
Please indicate your vote by ticking ( ) the relevant box.
In case both the boxes are marked as (I ), your ballot paper shall be treated as "Rejected".
I/we hereby exercise my/our vote in respect of the below resolutions through ballot by conveying my/our assent or dissent to the resolution(s) by placing tick ( ) mark in the appropriate box below.
S. Nature and Description of Resolution No.
To consider and approve, the Authorized Capital ofthe Company be increased from Rs. 5,000,000,000 (Rupees Five Billion only) divided into 500,000,000 (Five Hundred Million) of the nominal value of Rs.10/- (Rupees Ten each) ordinary shares to Rs. 7,500,000,000 (Rupees Seven Billion Five Hundred Million only) divided into 750,000,000 (Seven Hundred Fifty Million) of the nominal value of Rs. 10/- (Rupees Ten each) ordinary shares.
and that
RESOLVED that the Clause V of the Memorandum of Association of the Company be and ishereby amended to read as follows:
The authorized capital of the company is Rs. 7,500,000,000/- (Rupees Seven Billion Five Hundred Million Only) divided into 750,000,000 (Seven Hundred Fifty Million) ordinary shares ofRs. 10/- (Rupees Ten each) with the power to increase andreduce the capital and to divide the shares in the capital for the time being into several classes in accordance with the provisions ofthe Companies Act, 2017.
RESOLVED that the Article 5 ofthe Articles ofAssociation ofthe Company be and is hereby amended to read as follows:
The authorized share capital of the Company is Rs. 7,500,000,000/- (Rupees Seven Billion Five Hundred Million Only) divided into 750,000,000 (Seven Hundred Fifty Million) ordinary shares of Rs. 10/- (Rupees Ten each) with power to increase, consolidate, sub-divide, cancel, reduce or otheovise reorganize the share capital of the Company subject to the provisions of Section 85 and 89 ofthe Act.
2 RESOLVED that, the Board ofDirectors of the Company hereby approves the "Long-term interest-free receivable" from Avanceon Automation & Control W.L.L. Qatar (a 49% holding with 100% controlling rights subsidiary of the Company), amounting to PKR 1,615,196,365/- (QAR 20,956,388), be and is hereby converted into equity investment as capital contribution being classified as "Investment in Subsidiary", in accordance with the provisions of Section 199(1) of the Companies Act, 2017, and all other applicable laws andregulations ofPakistan.
FURTHER RESOLVED that, Chief Executive Officer and/or Chief Financial Officer and/or Company Secretary of the company jointly and/or severally, to execute any document(s) and to take all actions necessary to give effect to the proposed resolutions.
Signature of shareholder(s) Place:
NOTES:
No. of I/We I/We ordinary assent to dissent to shares for the the
which Resolutions Resolutions
votes cast (FOR) (AGAINST)
Date:Duly filled and signed original postal ballot should be sent to the Chairman, at Regional Operations Centre, The Avanceon Building, 19-Km, Main Multan Road, Lahore, or by e-mail at a a a anceon ae
Copy of CNIC/Passport (in case of foreigner) should be enclosed with the postal ballot form.
Postal ballot forms should reach chairman of the meeting on or before Friday 22 May 2026 during working hours (i.e. by 5:00 p.m.). Any postal ballot received after this date and time, will not be considered for voting.
Signature on postal ballot should match the signature on CNIC/Passport (in case of foreigner).
Incomplete, unsigned, incorrect, defaced, torn, mutilated, over written ballot papers will be rejected.
In case of representative of body corporate and corporation, postal ballot must be accompanied with copy of CNIC of authorized person, along with a duly attested copy of Board Resolution, Power of Attorney, or Authorization Letter in accordance with Section(s) 138 or 139 of the Companies Act, 2017, as applicable, unless these have already been submitted along with the Proxy Form. In case of foreign body corporate etc. all documents must be attested from the Counsel General of Pakistan having jurisdiction over the member.
Mls. Ali Akhtar Adnan Chartered Accountants is appointed as Scrutinizer under Regulation 11(1) of Companies (Postal Ballot) Regulations, 2018 and has necessary knowledge and experience to independently scrutinize the voting process.
Ballot paper has also been placed on the website of the Company ht s:// a ceon ae Members may download the ballot paper from the website or use original/photocopy published in newspapers.
Tomorrow's solutions. today.
AVANCEON LIMITED
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https://www.avanceon.ae/ : 4«^ +92-42-111-940-940 :@/.