Slide 1: Ariba Network Purchase Order Guide
Ariba Network Purchase Order Guide
Slide 2: Purchase Order Management
Purchase Order Management
Slide 3: View Purchase Orders
View Purchase Orders Click on Inbox tab to manage your Purchase Orders. Inbox is presented as a list of the Purchase Orders received by Sappi. Click the link on the Order Number column to view the purchase order details. Click this icon for additional display and Group-by options. Search filters all
Slide 4: Purchase Order Detail
Purchase Order Detail View the details of your order. The order header includes the order Note: You can always Resend a PO which was not date and information sent to your email address, properly clicking Resend button. about the buying Additional options: organization and •Export cXML to save a copy
Slide 5: Order Confirmations
Order Confirmations IN SAP Ariba
Slide 6: Sappi specific process
Sappi specific process Order confirmation before invoice creation is mandatory. When you are changing the quantity or unit price in the order confirmation so that it exceeds the original PO you have to receive a change order (version 2+) so you can invoice the increased quantity or unit price. From
Slide 7: Create Order Confirmation: Confirm Entire Order
1 Create Order Confirmation: Confirm Entire Order This slide explains how to Confirm Entire Order. Enter Confirmation Number which is any number you use to identify the order confirmation. If you specify Est. Shipping Date or Est. Delivery Date information, it is applied for all line items. You can
Slide 8: Create Order Confirmation: Reject Entire Order
2 Create Order Confirmation: Reject Entire Order Note: This slide explains how to Reject Entire Order. Use this option only when the goods cannot Enter Confirmation Number and Comments. be supplied. If price, quantity or other field need to be Click Reject Order. changed, confirm with “Update Line I
Slide 9: Confirm Order: Update Line Items
3 Confirm Order: Update Line Items Select Update Line Items, to set the status of each line item. Fill in the requested information (the same as for Confirm All option). Scroll down to view the line items and choose among possible values: • Confirm – You received the PO and will send the ordered ite
Slide 10: Confirm Order: Update Line Items - Backorder
3 Confirm Order: Update Line Items - Backorder Enter the quantity backordered in the Backorder data entry field. Click Details to enter Comments and Estimated Shipping and Delivery Dates for the backordered items on the Status Details page. Click OK when done. Note: If using several statuses for a l
Slide 11: Confirm Order: Update Line Items - Price Change
3 Confirm Order: Update Line Items - Price Change Enter the quantity in the Confirm data entry field. Click Details to enter the details regarding the price change. Note the new price in the Unit Price field on the Status Details page for the line item. Enter a Comment regarding the price change, if
Slide 12: Confirm Order: Update Line Items - Reject
3 Confirm Order: Update Line Items - Reject Enter the quantity in the Reject data entry field to reject item. Click the Details button to enter a reason for the rejection in the Comments field on the Status Details page. Click OK when done. © 2016 SAP Ariba. All rights reserved. Public 12
Slide 13: Confirm Order: Update Line Items
3 Confirm Order: Update Line Items Continue to update the status for each line item on the purchase order. Once finished, click Next to proceed to the review page. Review the order confirmation and click Submit. Your order confirmation is sent to Sappi. The Order Status will display as Partially Con
Slide 14: Processing Order: Order Status
3 Processing Order: Order Status Order Status indicates where the order stands in regard to your processing of the order. The line item details will be updated accordingly to reflect the actual status of the line item in each PO that has had an order confirmation status update. Sappi has also enable
Slide 15: Order History and Related Documents
Order History and Related Documents Order History tab can be found in the order details page. You can audit any changes and related activities. You can also generate a purchase order report from the Reports tab in order to keep track of your order history. To view all documents linked to a purchase
Slide 16: PDF Generation
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Slide 17: PDF Generation
PDF Generation The option to Download a PDF version of the PO is now present as shown. Note: If the document exceeds 1000 lines or is larger than 1MB size, details are not shown in the UI. Therefore the detail is not included in the PDF generated. For large order please use the Download CSV link. ©