Slide 1: Ariba Network Invoice Guide
' Ariba Network Invoice Guide ml SAP Ariba
Slide 2: Content
Content Creating Invoices – PO Flip Invoice “Copy This Invoice” Feature Modifying Invoices Document Statuses, Searches and Reports © 2016 SAP Ariba. All rights reserved. Public 2
Slide 3: Creating Invoices
Creating Invoices IN SAP Ariba
Slide 4: PO Flip Invoice
PO Flip Invoice 2 To create a PO-Flip Invoice 1 1. Select the PO Invoice link under the Create Invoice section in the navigation menu on the left. 2. For PO Invoice select a PO number. . 3. Click on the Create Invoice button and then choose Standard Invoice 3 © 2016 SAP Ariba. All rights reserved. P
Slide 5: PO Flip Invoice - Header
PO Flip Invoice - Header Invoice is automatically pre-populated with the PO data. Complete all fields marked with an 5 asterisk and add tax as applicable. 1. Enter an Invoice # which is your unique 1 number for invoice identification. 2. The Invoice Date* will auto-populate. 2 3. Select Remit-To add
Slide 6: PO Flip Invoice – Line Items
PO Flip Invoice – Line Items Line Items section shows the line items from the Purchase Order. 1. Review or update Quantity for each line item you are invoicing. 2 2. If line item should not be invoiced, click on the line item’s green slider to exclude it from the invoice OR click the check box on th
Slide 7: PO Flip Invoice – Additional Tax Options & Line Item Shipping
PO Flip Invoice – Additional Tax Options & Line Item Shipping To configure additional tax options click Configure Tax Menu under the Tax Category drop down. Create new tax categories and as needed. 1. To apply different tax rates to each line item select the Line Item. 2. Click Line Item Actions > A
Slide 8: PO Flip Invoice – Detail Line Items
PO Flip Invoice – Detail Line Items 5. Additional information can be viewed at the Line Item Level by editing a Line Item © 2016 SAP Ariba. All rights reserved. Public 8
Slide 9: PO Flip Invoice – Line Item Comments
PO Flip Invoice – Line Item Comments 7. To add comments at the line items select Line Items, then click at Line Item Actions >Add > Comments. 8. Upon refresh, the Comments field will display. Enter applicable Comments in this field. 9. Click Next. © 2016 SAP Ariba. All rights reserved. Public 9
Slide 10: Credit Memo / Negative Invoice
Credit Memo / Negative Invoice 1 To create a credit memo against an Invoice, 1. Select your previously created invoice in your Outbox. 2. Click the button on the Invoice screen for Create Line-Item Credit Memo. 3. Complete information in the form of Credit Memo (the amount and taxes will automatical
Slide 11: Copy This Invoice Feature
Copy This Invoice Feature SAP Ariba /)\
Slide 12: “Copy This Invoice”
“Copy This Invoice” Suppliers can copy an existing invoice to use as a basis for a new invoice. The copy includes all fields except the invoice date, invoice number, exchange rate, and attachments. The supplier can edit and submit the new invoice without having to reenter a lot of information. This
Slide 13: How to Copy this Invoice
How to Copy this Invoice To copy an existing invoice in order to create a new invoice 1) On Ariba Network, go to the Outbox. 2) Either • Select the radio button for the invoice you want to copy, and click Copy. OR • Open the invoice you want to copy, and on the Detail tab, click Copy This Invoice 3)
Slide 14: Modifying Invoices
Modifying Invoices IN SAP Ariba
Slide 15: PO Flip Invoice – Review, Save, Submit
PO Flip Invoice – Review, Save, Submit Review your invoice for accuracy from the Review page . Scroll down the page to view all line item details and invoice NOTE: In case of totals. any errors, you will get a notification in red If no changes are needed, click Submit where information to send the i
Slide 16: Cancel, Edit and Resubmit Invoices
Cancel, Edit and Resubmit Invoices Click the Outbox tab. In the Invoice # column, click a link to view details of the invoice. 1. Click Cancel. The status of the invoice changes to “Canceled.” 2. Click the Invoice # for the failed, canceled, or rejected invoice that you want to resubmit and click Ed
Slide 17: Document Status, Searches, and Reports
Document Status, Searches, and Reports
Slide 18: Check Invoice Status
Check Invoice Status If you configured your Invoice Notifications as noted earlier in this presentation, you will receive emails regarding invoice status. You can also check invoice status from the Outbox. ROUTING STATUS INVOICE STATUS Reflects the status of the transmission of the invoice to Reflec
Slide 19: Check Invoice History
Check Invoice History Access any invoice. • Click on the History tab to view status details and invoice history. • History and status comments for the invoice are displayed. • Transaction history can be used in problem determination for failed or rejected transactions. • When you are done reviewing
Slide 20: Search for invoice - Quick Search and Refined Search
Search for invoice - Quick Search and Refined Search QUICK SEARCH 1. From the Home Tab select Invoices in the Document type to search. 2. Select Sappi from Customer Drop down menu. 3. Enter Document # , if known. 4. Click the magnifying glass to Search. REFINED SEARCH Allows a refined search of Invo
Slide 21: Search for invoice - Reports
Search for invoice - Reports Invoice reports provide information on invoices you have sent to customers for tracking invoices over time or overall invoice volume for a period of time. Failed Invoice reports provide details on failed and rejected invoices. These reports are useful for 2 1 troubleshoo