Slide 1: Data Sync with IMA and GXS
Data Sync with IMA and GXS How to Build Pre-packs and other topics Rachel McCracken – Sears Holdings Kenny Terhurne - GXS
Slide 2: Housekeeping
Housekeeping • This presentation will be recorded and available on the SHC landing page for you to view at another time • Lines will be muted during call • The Q&A panel will be used to ask questions at the conclusion of the presentation April 16, 2013 | Slide 2 © 2010 GXS, Inc.
Slide 3: Agenda
Agenda • What is the GXS Catalogue? • Loading Options with the Catalogue. • Granting Access to the Catalogue. • Building Pre-Packs in the Catalogue – 832 – CSV Upload – Manually via the UI April 16, 2013 | Slide 3 © 2010 GXS, Inc.
Slide 4: Agenda
Agenda • What is the GXS Catalogue? • Loading Options with the Catalogue. • Granting Access to the Catalogue. • Building Pre-Packs in the Catalogue – 832 – CSV Upload – Manually via the UI April 16, 2013 | Slide 4 © 2010 GXS, Inc.
Slide 5: GXS Catalogue
GXS Catalogue Data synchronization for the retail industry Publish Retailers Subscribe to Apparel & catalogs catalogs softlines suppliers Share Product Attributes Streamline data exchange • Style and item (GTIN) • Select implementation style • NRF color and size codes based on business need • Unit c
Slide 6: Extensive Attribute Support
Extensive Attribute Support UPC/EAN NRF Size Code Discontinued Date Catalog (Vendor) Color Description Published Cost UPC Type NRF Color Code MSRP Pre-Pack Components Size Description Change Date & Quantities Min. Order Quantity Booking Date Countries of Origin Max. Order Quantity Availability Date
Slide 7: Agenda
Agenda • What is the GXS Catalogue? • Loading Options with the Catalogue. • Granting Access to the Catalogue. • Building Pre-Packs in the Catalogue – 832 – CSV Upload – Manually via the UI April 16, 2013 | Slide 7 © 2010 GXS, Inc.
Slide 8: Loading Options for the GXS Catalogue
Loading Options for the GXS Catalogue • 832 EDI File – This option would require that you have the capabilities internally to generate the file from your systems • Flat File (.CSV File) – There is an SHC template available on the SHC landing Page at: www.gxs.com/Sears- Holdings April 16, 2013 | Slid
Slide 9: Loading Options for the GXS Catalogue
Loading Options for the GXS Catalogue • Manually via the Website – Using this method you would build your items individually directly on the GXS Catalogue user interface – The Catalogue is accessible at: https://catalogue.gxs.com April 16, 2013 | Slide 9 © 2010 GXS, Inc.
Slide 10: Agenda
Agenda • What is the GXS Catalogue? • Loading Options with the Catalogue. • Granting Access to the Catalogue. • Building Pre-Packs in the Catalogue – 832 – CSV Upload – Manually via the UI April 16, 2013 | Slide 10 © 2010 GXS, Inc.
Slide 11: Granting Access to the Catalogue
Granting Access to the Catalogue • There are three options when granting access to your trading partners – Unrestricted (not recommended for the SHC program) – Selection Code Access (recommended for the SHC program) – Product Level Access (recommended for the SHC program) • All of these options can
Slide 12: Granting Access to the Catalogue
Granting Access to the Catalogue Search for your Trading Partner Check the Selection Code option and then click the link the will appear to access the Selection Code List Select “Trading Partner Access” from menu bar April 16, 2013 | Slide 12 © 2010 GXS, Inc.
Slide 13: Granting Access to the Catalogue
Granting Access to the Catalogue Un-restrict the Selection Codes that you wish for SHC to have access to. April 16, 2013 | Slide 13 © 2010 GXS, Inc.
Slide 14: Granting Access to the Catalogue
Granting Access to the Catalogue If you wish to grant access down to the product level, simply select the “Product” option and then go into the hyper link and grant access to the individual products. April 16, 2013 | Slide 14 © 2010 GXS, Inc.
Slide 15: Agenda
Agenda • What is the GXS Catalogue? • Loading Options with the Catalogue. • Granting Access to the Catalogue. • Building Pre-Packs in the Catalogue – 832 – CSV Upload – Manually via the UI April 16, 2013 | Slide 15 © 2010 GXS, Inc.
Slide 16: Building Pre-Packs in the Catalogue - 832
Building Pre-Packs in the Catalogue - 832 • If your system is capable, the quickest way to update your Catalogue with pre- pack information is via an 832 • The mapping guides are available on the Catalogue website under the Product Documentation tab April 16, 2013 | Slide 16 © 2010 GXS, Inc.
Slide 17: Building Pre-Packs in the Catalogue - 832
Building Pre-Packs in the Catalogue - 832 BCT*RC*127075297358*001***086111251081***SHC TEST VENDOR~ N1*VN*SHC TEST VENDOR~ •When sending the file via LIN*1*VN*36943063-60*UP*886616760589*CM*600*SM*40333~ DTM*043*20120131~ an 832 to load your pre- DTM*036*20491231~ PID*F*08***DH 3PC PUFFY VEST/TEE/JE
Slide 18: Building Pre-Packs in the Catalogue - 832
Building Pre-Packs in the Catalogue - 832 BCT*RC*127075297358*001***086111251081***SHC TEST VENDOR~ N1*VN*SHC TEST VENDOR~ • If you are building your LIN*4*VN*36943063-62*UP*886616760947*CM*600*SM*40212~ DTM*043*20120703~ individual products and pre- DTM*036*20491231~ PID*F*08***DH 3PC PUFFY VEST/TE
Slide 19: CSV
Building Pre-Packs in the Catalogue - CSV • If you are unable to utilize an 832, the CSV is the next best step to load your information into the Catalogue. • There is a CSV template available on the SHC landing page, and other CSV guides available on the Catalogue under Product Documentation April 1
Slide 20: Building Pre-Packs in the Catalogue - CSV
Building Pre-Packs in the Catalogue - CSV • Building your items off-line and uploading them to the Catalogue via a CSV file is the next easiest way to load your information for SHC •Once your items are loaded, you will have to assign the components to the Pre-pack in the Catalogue April 16, 2013 | S
Slide 21: Building Pre-Packs in the Catalogue - CSV
Building Pre-Packs in the Catalogue - CSV •Don’t forget that SHC only accepts “PU” and “CA” as pack types for Pre-packs and Cartons in IMA A correct Pre-pack will look like this in the Catalogue April 16, 2013 | Slide 21 © 2010 GXS, Inc.
Slide 22: Building Pre-Packs in the Catalogue - UI
Building Pre-Packs in the Catalogue - UI • Log into you account on the Catalogue homepage • Enter your products, and corresponding GTIN’s, including your pre-pack GTIN’s April 16, 2013 | Slide 22 © 2010 GXS, Inc.
Slide 23: Building Pre-Packs in the Catalogue - UI
Building Pre-Packs in the Catalogue - UI • Click on the “Components” hyper link to bring up the “Add Components” screen • Assign the component GTIN’s and the quantities of each April 16, 2013 | Slide 23 © 2010 GXS, Inc.
Slide 24: Building Pre-Packs in the Catalogue - UI
Building Pre-Packs in the Catalogue - UI • Once the pre- pack is complete you will see the individual GTIN’s as well as the pre- pack GTIN with the assigned components visible. April 16, 2013 | Slide 24 © 2010 GXS, Inc.
Slide 25: Building Pre-Packs in the Catalogue - Issues
Building Pre-Packs in the Catalogue - Issues • Did you build your pre-pack in the Catalogue, but you don’t see it in IMA? – If you build the pre-pack GTIN at a later time, only the pre-pack GTIN will send as an update to IMA and will not process. You will need to contact GXS to resend the style – If
Slide 26: Building Pre-Packs in the Catalogue - Info
Building Pre-Packs in the Catalogue – Info • Catalogue User Guides and Documentation – https://catalogue.gxs.com • GXS Support available at both of the following: – EMAIL: cataloguesupport@gxs.com – PHONE: +1 877-446-6847 option 2, option*, option 4, option 1 Information available on the SHC Landing
Slide 27: Building Pre-Packs in the Catalogue
Building Pre-Packs in the Catalogue April 16, 2013 | Slide 27 © 2010 GXS, Inc.
Slide 28: Building Pre-Packs in the Catalogue
Building Pre-Packs in the Catalogue April 16, 2013 | Slide 28 © 2010 GXS, Inc.