Supplier invoicing requirements

‌Supplier Invoicing Requirements‌

February 2026

Overview

Invoice Requirements Pg.1| Pg. 2

Supplemental Requirements

Pg. 1 | Pg. 2

Invoicing

Checklist

This guide outlines Nutrien's invoicing expectations to help suppliers submit accurate, complete, and timely invoices. Following these guidelines ensures efficient processing and on-time payment.

The invoicing requirements apply to suppliers who submit manual invoices through email or post mail. They do not apply to suppliers who transact through SAP Business Network (Ariba), Fieldglass, MCi Track or other automated platforms.

In specific situations where a Purchase Order is not issued (as confirmed by your Nutrien Point of Contact), certain PO-related requirements outlined in this guide will not apply. In these cases, suppliers must still provide complete invoice details and any supporting documentation requested by Nutrien.

Overview

Invoice Requirements Pg.1| Pg. 2

Supplemental Requirements

Pg. 1 | Pg. 2

Invoicing

Checklist

• Document type (Invoice or

  Credit clearly stated)

• Unique Invoice Number

• Invoice Date

• Purchase Order Number (if applicable)

• Currency (in letters not

  symbols)

• Payment Terms and/or Payment Due Date

  Supplier Details

• Supplier Name (must match the Supplier name listed

  on PO)

• Remit to Address

• Supplier Address

• Supplier Contact Information (email / telephone number)

• Supplier Tax Identification

  Number (when applicable)

  Nutrien Details

  All Nutrien details must match the PO including:

• Bill to Entity (without

  abbreviations)

• Bill To Entity Address

• Ship To Address/ Location/ Account Number (when applicable)

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  ‌Invoice Requirements (con't)‌

  Overview

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  Supplemental Requirements

  Pg. 1 | Pg. 2

  Invoicing

  Checklist

  Line-Item Description of Goods/Services

• Invoice line items must match the PO line items including:

  • PO number

  • PO line number

  • PO item details

  • Unit of Measure

  • Unit price

• Extended price for each line item

• Quantity of goods / services delivered

• Total value of the invoice

• Taxes when applicable

  Additional Details, when applicable

• Portions of the services performed by non-residents

• Refundable deposits

• Applicable shipping and packing charges

• Other fees and surcharges

• Proprietary Manufacturing PO Terms & Conditions

  Supporting Documentation

• Documentation outlined within the PO/Contract as a

  requirement to accompany the invoice

• Documentation which may support the verification of invoice charges to be included with the invoice

• Attach all required supporting documents behind the invoice in a single PDF file

  
  
  ‌Supplemental Invoice Requirements‌

  Overview

  Invoice Requirements Pg.1| Pg. 2

  Supplemental Requirements

  Pg. 1 | Pg. 2

  Invoicing

  Checklist

  Invoices for Services

  Supporting documentation may be required if outlined in the PO/Contract. When applicable, supporting documentation must be attached to the invoice to facilitate on-time payment.

  The supporting documentation must be in sufficient detail to substantiate the invoice charges, rates, compliant

  with the Purchase Order/ Contract details and be previously verified by the Nutrien Point of Contact. Supporting documentation for services includes, when applicable:

  • Timesheets or Work Logs for service completion

  • Nutrien approved work completion certificates

  • Nutrien approved service completion summaries detailing the type and date of services performed.

  • Third-party invoices

  • Delivery Receipt or Packing Slip for goods

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  ‌Supplemental Invoice Requirements (con't)‌

  Overview

  Invoice Requirements Pg.1| Pg. 2

  Supplemental Requirements

  Pg. 1 | Pg. 2

  Invoicing

  Checklist

  Credits

  Credit notes/ credit memos must reference the corresponding original Purchase Order, the invoice being credited, the line-item detail, and be submitted to each legal entity separately containing the same level of detail as the invoice.

  Invoice Structure

• Submit only one invoice per PDF file.

• Invoice must be the first page with allowable supporting documentation attached behind the Invoice.

• Must be submitted as one document, in a legible, unsecured PDF format. Do not use image files, Word

  documents, or Excel spreadsheets.

• Generally, attach no more than five invoices per email.

• Avoid scanning multiple invoices into a single document. Invoice attachments must pertain to the invoice being submitted.

Invoicing Checklist

Include PO number, invoice number, and invoice date.

Match invoice line items to PO line items exactly. Attach supporting documentation in PDF format behind the invoice.

Submit only one invoice per PDF file.

Ensure supplier and Nutrien details are complete and accurate.

Resubmit rejected invoices with revised dates. Reference original PO number when submitting credit notes.

Nutrien Ariba Network Supplier Guide - January 2023

Do not send invoices through multiple submission methods.