Mitsubishi Paper Mills, Ltd. TSE:3864

Mitsubishi Paper Mills : Notice of the 161st Ordinary General Meeting of Shareholders

Published

Source: MarketScreener

Note: This document has been translated from the Japanese original FOR REFERENCE PURPOSES ONLY. In the event of any discrepancy between this translated document and the Japanese original, THE ORIGINAL SHALL PREVAIL.

To Our Shareholders with Voting Rights

(Securities Code: 3864)

June 5, 2026 (Date of commencement of electronic provision measures: May 29, 2026)

2-10-14 Ryogoku, Sumida-ku, Tokyo Mitsubishi Paper Mills Limited Ryuichi Kisaka, President & CEO

Notice of the 161st Ordinary General Meeting of Shareholders

We would like to express our appreciation for your continued support and patronage.

You are cordially invited to attend the 161st Ordinary General Meeting of Shareholders of Mitsubishi Paper Mills Ltd. (hereinafter "MPM"). The meeting will be held for the purposes as described below. In the convening of this meeting, we will take measures to electronically provide the information that constitutes the content of the reference documents, etc. for the general meeting of shareholders (Matters for Electronic Provision). We kindly request that you check this information by accessing the following websites of the Company on which the information is posted. The information is also posted on the website of the Tokyo Stock Exchange (TSE) as stated below.

The Company's website: https://www.mpm.co.jp/ir/general-meeting.html

TSE website

(Listed Company Search)

https://www2.jpx.co.jp/tseHpFront/JJK010010Action.do?Show=Show

If you cannot view our website, please access the TSE website above, enter and search for the name of the stock (Mitsubishi Paper Mills) or securities code (3864), and select "Basic Information" or "Public Documents/PR Information" to examine the information.

You may exercise your voting rights in advance in writing or via the Internet in lieu of voting in person at the meeting. After reviewing the following reference documents for the general meeting of shareholders, please exercise your voting rights following the instructions below no later than 5:30

p.m. on Thursday, June 25, 2026.

  1. Date and Time: Friday June 26, 2026 at 10 a.m.

  2. Place: Sakura Hall, 2F General Office inside Kyoto Mill, MPM 1-6-6, Kaiden, Nagaokakyo-shi, Kyoto

    Due to the transfer of certain head office functions (planning and administration divisions) to a satellite office within MPM's Kyoto Mill in April 2026, the venue for the general meeting of shareholders has been changed.

    When attending the meeting, please be sure to refer to the map to the general meeting of shareholders venue to ensure you have the correct venue.

  3. Agenda of the Meeting: Matters to be reported:

    1. The Business Report, the Consolidated Financial Statements and the results of audits of the Consolidated Financial Statements by the Independent Auditor and the Audit and Supervisory Board for the 161st Business Term (from April 1, 2025 to March 31, 2026)

    2. Non-Consolidated Financial Statements for the 161st Business Term (from April 1, 2025 to March 31, 2026)

      Proposals to be resolved:

      Proposal No. 1: Election of Eight (8) Directors

      Proposal No. 2: Election of One (1) Audit & Supervisory Board Member Proposal No. 3: Revision of the Performance-linked Stock Compensation

      Plan for Directors

  4. Guide to Exercising Voting Rights

    1. If you exercise your voting rights both in writing (by mail) and via the Internet, we will treat the latter as the effective exercise of your voting rights.

    2. If you exercise your voting rights via the Internet several times, we will treat the last exercise as the effective exercise of your voting rights.

    3. If voting rights are exercised and the voting form in writing (by mail) returned to the Company provides no indication of approval or disapproval with regard to the proposals, the shareholder shall be deemed to have expressed approval.

  5. Matters for Electronic Provision

Among the matters for electronic provision, the following matters are not stated in the document delivered to shareholders who requested the delivery of documents, in accordance with laws and regulations and the provisions of Article 15 of the Articles of Incorporation of the Company.

  1. System to ensure the appropriateness of business reporting

  2. Overview of the operation status of the system to ensure the appropriateness of business reporting

  3. Basic policy for controlling the management of the Company regarding business reporting

  4. Consolidated Statements of Changes in Shareholders' Equity in Consolidated Financial Statements

  5. Notes to Consolidated Financial Statements in Consolidated Financial Statements

  6. Non-consolidated Statements of Changes in Shareholders' Equity in Non-consolidated Financial Statements

  7. Notes to Non-consolidated Financial Statements in Non-consolidated Financial Statements

Therefore, documents provided with the Notice of the Ordinary General Meeting of Shareholders are part of the subjects audited by Audit & Supervisory Board Members and Accounting Auditors when preparing audit reports.

  • When attending the meeting, please submit the voting rights exercise form at the reception desk to register your attendance.

  • Please be advised that in the event the Reference Documents for the General Meeting of Shareholders, the Business Report, the Non-Consolidated Financial Statements, or the Consolidated Financial Statements require modifications, MPM will post such modifications on its website (https://www.mpm.co.jp/ir).

Guidance on Exercising Voting Rights

  1. If you attend the General Meeting of Shareholders

    Please present the voting card at the reception desk upon your arrival.

    Date and Time: Friday, June 26, 2026 at 10:00 a.m. (Reception will open at 9:00 a.m.)

  2. If you exercise voting rights in writing (by mail)

    Please state whether you are for or against the agenda items on the Voting Rights Exercise Form and drop it into a post box.

    Voting deadline: Please exercise your voting rights by 5:30 p.m. on Thursday, June 25, 2026

  3. Exercising voting rights on the Internet

    Please follow the instructions below and enter your approval or disapproval for the proposals. Voting deadline: Entries completed by 5:30 p.m., Thursday, June 25, 2026

    How to read a QR code

    How to enter your login ID and temporary password

    You can log into the voting website without entering the login ID and temporary password written on the

    Voting Rights Exercise Form.

    Voting website https://evote.tr.mufg.jp/

    1. Please scan the QR code on the voting card.



    * QR Code is the registered trademark of DENSO WAVE INCORPORATED.

    1. Please access the voting website for PCs.

    2. Please enter the login ID and temporary password written on the Voting Rights Exercise Form and click submit.



    2. Please follow the instructions on the screen to register whether you approve or disapprove of each proposal.



    3. Please follow the instructions on the screen to register whether you approve or disapprove of each proposal.

    * Screen images are for illustrative purposes.

    • For inquiries about operation procedure for exercising voting rights via the Internet using PCs and smartphones, please contact the inquiry desk below.

      Stock Transfer Agency Department, Mitsubishi UFJ Trust and Banking Corporation (Helpdesk) 0120-173-027

      (Toll free, Operating hours: 9:00-21:00)

    • Institutional investors are permitted to use the platform for the electronic exercise of voting rights for institutional investors operated by ICJ, Inc.

    • If you exercise your voting rights both in writing (by mail) and via the Internet, we will treat the latter as the effective exercise of your voting rights.

    • If you exercise your voting rights via the Internet several times, we will treat the last exercise as the effective exercise of your voting rights.