INTERfi J7
M a
E :hange Limited
Interloop Limited
Registered Office
15-A, Peoples Colony No. 1 Faisalabad, Pakistan.
Ref: ILP/PSX/34/2025
Date: 18/09/2025
Stock Exchange Building Stock Exchange Road Karachi.
Subject: Publication ofNotice of 33" Annual General Meeting in Newspapers
Dear Sir,
Enclosed please find a copy of the Notice of the 33'd Annual General Meeting to be held on October 10, 2025 (Friday) which will be published in the newspapers nationwide in daily Business Recorder (English) and daily Nawa-i-Waqt (Urdu) on September 19, 2025.
Thanking You,
(Rana Ali Raza) Company Secretary
Copy to:
Executive Director / HOD
Offsite-11 Depart Supervision Department Securities change Commission of Pakistan 63, uilding, I innah Avenue, Blue Area,
iriabad
Corporate Office - 1 Km, Khurrianwala Jaranwala Road, Khurrianwala Faisalabad, 37630, Pakistan. +92 41 4360400 interloop-pk.com
Notice is hereby given that the 33a Annual General Meeting (AGM) of Interloop Limited (the "Company") will be held on Friday, October 10, 2025, at 10:00 a.m. at the Interloop Executive Club, Interloop Industrial Park located at 7-KM Khurrianwala - Jaranwala Road, Khurrianwala, Faisalabad, to transact the following businesses:
Members are encouraged to attend the AGM through the video link facility managed by the Company (Please see the notes
section for details)
ORDINARY BUSINESS:
1.To confirm the minutes of the last Annual General Meeting (AGM) of the Company held on October 24, 2024.
To receive, consider and adopt the Annual Audited Financial Statements of the Company for the year ended June 30, 2025, together with the Auditors' and Directors' Report thereon and the Chairperson's Review Report.
In accordance with Section 223 of the Companies Act, 2017, and pursuant to the S.R 0. 389(1)/2023 dated March 21, 2023, the Annual Audited Financial Statements along with Reports of the Company can be accessed through the following weblink and QR enabled code.
https //investors interloop-pk com/financial-reports/
To declare and approve, as recommended by the Directors, the payment of Final Cash Dividend @ Rs. 1/- per share i.e. 10% for the year ended June 30, 2025.
To appoint Auditors and fix their remuneration for the financial year 2025-26. The Members are hereby given notice that the Board of Directors, on the recommendation of the Board Audit Committee of the Company, has proposed the name of the retiring auditors, Mls Kreston Hyder Bhimji & Company, Chartered Accountants for re-appointment as the Auditors of the Company.
OTHER BUSINESS:
To transact any other business with the permission of the Chair.
Place: Faisalabad
Dated: September 18, 2025
Notes:
Closure of Share Transfer Books:
By Order of the Board
-sd-(Rana Ali Raza)
Company Secretary
The Share Transfer Books of the Company will remain closed from October 03 2025 to October 10 2025 (both days inclusive) Transfer requests on prescribed format received at the offce of the Share Registrar of the Company Mls. CDC Share Registrar Services Limited CDC House 99 -B Block B S.M.C.H S. Main Shahrah-e- Faisal Karachi-74400 on or before the close of business on October 02, 2025, will be treated 'in time' for the purpose of above enti1ement(s) to the transferees and/or to attend the AGM.
Virtual Participation in the AGM Proceedings:
Shareholders interested in attending the AGM virtually are hereby advised to get themselves registered with the Company by providing the following information via email at aliraza.ranat@interIoop.com.pk or general.meetingst@interIoop.com.pk
Name of Shareholder
CNIC No.
Folio No./CDC
Account No.
No. of Shares
Contact No.
Email
Address
Online meeting link and login credentials shall be shared with members who have submitted request via email containing all the required particulars by the close of business on Thursday October 09, 2025. The login facility shall remain open from 09:30 am till the start of the Meeting on October 10, 2025.
Electronic transmission of Notice of Annual General Meeting and Annual Report 2025:
In compliance with section 223(6) of the Act read with S.R.0 452(1)/2025 dated March 17, 2025, by SECP, the Company has electronically transmitted the Notice of the Annual General Meeting and the Annual Report of 2025 through email to its Shareholders whose email addresses are available with the Company's Share Registrar, Mls. CDC Share Registrar Services Limited. The printed notices of the AGM, after insertion of the weblink and QR enabled code for downloading the Annual Report, have also been dispatched under S.R 0. 389 (1)/2023, dated March 21, 2023. The Financial Statements of the Company for the year ended June 30, 2025, along with the reports have also been uploaded on the website of the Company.
https //investors interloop-pk com/financial-reports/
However, the Company shall provide hard copies of the Annual Report to any member on their demand, at their registered address, free of cost, within one week of receiving such request on specified consent letter/form which is available on the Company's website www interIooD-Dk Com
Further, Shareholders are requested to kindly provide their valid email address (along with a copy of valid CNIC) to the Company's Share Registrar, Mls. CDC Share Registrar Services Limited CDC House, 99 -B, Block B, S.M.C.H.S., Main Shahrah-e- Faisal, Karachi-74400, if the Member holds any shares in physical form or to the respective Member's Participant/investor Account Services, if shares are held in book entry form.
Requirements for appointing proxies:
All members, entitled to attend and vote at the meeting, are eligible to appoint another person in writing as their proxy to attend and vote on their behalf. A proxy must be a member of the Company. In case of corporate entities, a resolution of the Board of Directors / power of attorney with specimen signature of the person nominated to represent and vote on behalf of the corporate entity and an attested copy of CNIC shall be submitted to the Company at the meeting or along with a completed proxy form. The proxy holders are required to produce their original valid CNICs or original passports at the time of the meeting.
In order to be effective, duly completed and signed proxy forms must be received at the Company's Registered Office at least 48 hours before the time of the meeting.
Guidelines for CDC Account Holders issued by SECP
CDC account holders will further have to follow the below mentioned guidelines as laid down by the Securities and Exchange Commission of Pakistan in this regard:
For Attending the Meeting
In case of individuals, the account holders or sub-account holders whose registration details are uploaded as per the Regulations shall authenticate his/her original valid CNIC or the original passport at the time of attending the meeting.
Members registered on CDC are also requested to bring their particulars, I.D. numbers and account numbers in CDS.
In case of corporate entity, the Board of Directors' resolution/power of attorney with specimen signature of the nominee shall be produced (unless it has been provided earlier) at the time of the meeting along with the proxy form to the Company.
For Appointing Proxies
In case of individuals, the account holders or sub-account holders whose registration details are uploaded as per the Regulations shall submit the proxy form as per above requirements.
Attested copies of valid CNIC or the passport of the beneficial owners and the proxy shall be furnished with the proxy form.
The proxy shall produce original valid CNIC or original passport at the time of the meeting.
In case of a corporate entity, the Board of Directors' resolution / power of attorney with specimen signature shall be submitted (unless it has been provided earlier) along with proxy form to the Company.
Proxy form will be witnessed by two persons whose names, addresses and valid CNIC numbers shall be mentioned on the form. 5.Electronic Dividend Mandate:
Under Section 242 of the Act, it is mandatory for all listed companies to pay cash dividend to its Shareholders through electronic mode directly into the bank account designated by the enticed Shareholders.
To receive dividend direcly into their bank account, Shareholders are requested (if not already provided) to fill the Dividend Bank Mandate Form for Electronic Credit of Cash Dividend available on the Company's website i.e., https://www.interloop-pk.com and send it duly signed along with a copy of valid CNIC to the Share Registrar, Mls. CDC Share Registrar Services Limited, in case of physical shares. In case of shares held in CDC, Electronic Dividend Mandate Form must be directly submitted to Shareholder's brokers / participant / CDC account services.
In case of non-receipt of above information/form, the Company will be constrained to withhold payment of dividend to Shareholders. As per SECP directives, the dividend of Shareholders, whose valid CNICs are not available with the Share Registrar, may be withheld. All Shareholders having physical shareholding are therefore advised to submit a photocopy of their valid CNICs immediately, if already not provided, to the Share Registrar, Mls. CDC Share Registrar Services Limited without any further delay.
Deduction of Income Tax from Dividend under Section 150 of the Income Tax Ordinance, 2001 ("Income tax Ordinance"):
The rates of deduction of withholding tax for Filers and Non-Filers as prescribed under Section 150 of the Income Tax Ordinance 2001, are as under:
For Filers of income tax returns 15.00% For Non-Filers of income tax returns 30.00%
Withholding tax on Dividend in case of Joint Account Holders:
Members who have joint shareholdings held by Filers and Non-Filers shall be dealt with separately and in such particular situation, each account holder is to be treated as either a Filer or a Non-Filer and tax will be deducted according to his/her shareholding.
If the share is not ascertainable then each account holder will be assumed to hold equal proportion of shares and the deduction will be made accordingly. Therefore, in order to avoid deduction of tax at a higher rate, the joint account holders are requested to provide the below mentioned details of their shareholding to the Share Registrar of the Company latest by the Annual General Meeting date.
Folio/CDC
A/c No.
Total No
of Shares
Name of Principal
Shareholder and CNIC #
Share
Holding
Name of Joint
Shareholders and CNIC #
Share
Holding
Valid Tax Exemption Certificate for Exemption from Withholding Tax:
A valid tax exemption certificate is necessary for exemption of the deduction of withholding tax under Section 150 of the Income Tax Ordinance, 2001. Members who qualify under Clause 47B of Part IV of the Second Schedule to the Income Tax Ordinance, 2001, and wish to seek an exemption must provide a copy of their valid tax exemption certificate to the Shares Registrar prior to the date of commencement of book closure, otherwise tax will be deducted according to the applicable laws.
UncIaimed Dividend / Shares under Section 244 of the Companies Act, 2017:
An updated list for unclaimed dividend / shares of the Company is available on the Company's website i.e., https://www.interloop-pk.com .These are unclaimed dividend / shares, which have remained unclaimed or unpaid for a period of three (3) years from the date these have become due and payable.
Shareholders are requested to ensure that their claims for unclaimed dividend and shares are lodged promptly. Shareholders, who by any reason, could not claim their dividend, if any, are advised to contact our Share Registrar Mls. CDC Share Registrar Services Limited, CDC House, 99 -B, Block B, S.M.C.H S., Main Shahrah-e- Faisal, Karachi-74400 and collect / enquire about their unclaimed dividend, if any.
Incase no claim is lodged, the Company shall proceed to deposit the unclaimed/unpaid amount and shares with the Federal Government pursuant to the provision of Section 244 (2) of Companies Act, 2017.
Consent for video conference facility:
Pursuant to Section 132(2) & Section 134(b) of the Companies Act, 2017, if the Company receives a consent form from the Shareholders holding aggregate 10% or more shareholding residing at geographical location to participate in the meeting through video conference at least seven (7) days prior to the date of meeting, the Company will arrange video conference facility in that city subject to availability of such facility in that city. To avail this facility please provide the following information and submit it to the registered office of the Company:
IMe, _ of , being a member of Interloop Limited, holder of
ordinary share(s) as per Registered Folio/CDC Account No. _ _ hereby opt for video conference facility at
Signature of Member
Declaration for exemption of Zakat:
In order to claim exemption from compulsory deduction of Zakat, Shareholders are requested to submit a notarized copy of Zakat Declaration Form "CZ-50" on Non-Judicial Stamp Paper of appropriate value to the Share Registrar, Mls. CDC Share Registrar Services Limited, of the Company before the close of share transfer books. In case shares are held in book entry form such Zakat Declaration Form (CZ -50) must be uploaded in the CDC account of the Shareholder, through their Participant / Investor Account Services.
Further, Non-Muslim Shareholders are also required to file Solemn Affrmation with the Share Registrar of the Company in case the shares are held in physical certificates or with CDC Participant / Investor Account Services in case shares are held book entry form. No exemption from the deduction of zakat will be allowed unless the above documents are complete in all aspects and have been made available as above. Moreover, shareholders are also requested to promptly notify any changes in their registered address.
Prohibition of Gifts:
In compliance with Section 185 of the Act read with Circular 2 of 2018, dated February 09, 2018, and S.R.O. 452(1)/2025 dated March 17, 2025 of SECP has strictly prohibited companies from providing gifts or incentives, in lieu of gifts (tokens/coupons/lunches/takeaway/packages) in any form or manner, to the shareholders at or in connection with General Meetings.
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