Transmission of Annual Report for the Year Ended June 30, 2024

Notice of

Annual General Meeting

Notice is hereby given to the members that the 44th Annual General Meeting of Gatron (Industries) Limited ("the Company") will be held on Monday, October 28, 2024, at 11:00 a.m., at the factory premises located at Plot No. 441/49-M2, Sector "M", H.I.T.E., Main R.C.D Highway, Hub Chowki, Distt. Lasbela, Balochistan, as well as through Video Conferencing facility to transact the following business:

Ordinary Business:

1. To confirm the minutes of the last Annual General Meeting held on October 27, 2023, and Extra Ordinary General Meeting held on December 4, 2023.
2. To receive, consider and adopt the Audited Financial Statements of the Company together with Directors' and Auditor's Report thereon for the year ended June 30, 2024.
3. To appoint External Auditors of the Company for the ensuing year, and to fix their remuneration. The Board of Directors, on the recommendation of the Audit Committee of the Company, has proposed re-appointment of M/s. Kreston Hyder Bhimji & Company, Chartered Accountants as external auditors, for the year ending June 30, 2025.
4. To transact any other business with the permission of the Chair.

By Order of the Board

Muhammad Yasin Bilwani

Company Secretary

October 4, 2024

NOTES:

1. Video Conference Facility for AGM of Shareholders:

As per the directive issued by Securities and Exchange Commission of Pakistan ("SECP"), the Company has made arrangements of video conference facility to ensure that shareholders can also participate in the AGM proceeding via video link.

The members and their proxies who intend to attend the AGM through video link must register their particulars by sending an email at hanifkhatri@gatron-novatex.com. The members registering to connect through video link facility are required to mention their name, folio number and number of shares held in their name in the email with subject 'Registration for GATRON AGM' along with valid copy of their CNIC/Passport. Video links and login credentials will be shared with the members whose emails, containing all the required particulars, are received at the given email address at least 24 (twenty-four) hours before the AGM.

1. Closure of Share Transfer Books:
   The Share Transfer Books of the Company will remain closed from October 22, 2024, to October 28, 2024 (both days inclusive). Transfers received in order at the office of the Shares Registrar, M/s F.D. Registrar Services (Pvt.) Limited, Suit 1705 - A. 17th Floor, Saima Trade Tower, I.I. Chundrigar Road, Karachi, before the closure of business on October 21, 2024, will be considered in time for the purpose of attendance in the Annual General Meeting.
2. Participation in the AGM:
   A member entitled to attend and vote at the meeting may appoint another member as his/her proxy to attend, speak and vote on his/her behalf. Proxies in order to be effective must be received at the office of the Company not less than 48 hours before the time of holding the meeting. Proxy form is annexed.
   In the case of corporate entity, the Board of Directors resolution/Power of Attorney with specimen signature and attested copy of valid CNIC of the person nominated to represent and vote on behalf of the corporate entity, shall be submitted along with proxy form to the Company.
   A member, who has deposited his/her shares in Central Depository Company of Pakistan Limited, must bring his/her Participant ID number and account/sub account number along with original CNIC or NICOP or Passport at the time of attending the meeting.
3. Notify Change of Address:
   The members are advised to notify the Company's Shares Registrar of any change in their addresses.
4. Transmission of Annual Audited Financial Statements:
   The SECP vide SRO No.389(I)/2023 dated March 21, 2023, has allowed listed companies to circulate their Annual Audited Financial Statements (i.e. the Annual Balance Sheet and Profit or Loss Account, Auditors Reports and Directors' Report) to its members through QR enabled code and web-link, which is shared below:

WEB-LINK

QR CODE

https://gatron.com/investor-info/