CCNL/CS/PSX/ ) @
April 21, 2026
The General Manager, Pakistan Stock Exchange Limited, Pakistan Stock Exchange Building, Stock Exchange Road
07: I.I. Chunddqar Road, Karachi.
Dear Sir,
Re: Notice of Extra Ordinary General Meeting.
Enclo5ed plea5e find herewith a printed copy of Notice for the Extra Ordinary General Meeting of Crescent Cotton Mills Limited to be held on May 15, 2026 for your record and informatlon.
Thanking you,
Yours faithfully,
for Cr cent Cotton Mills Limited
( a llah)
Co pany Secretary
finch: a.a.
Copy for information to:
(1) Securities & Exchange
Commission of I'akistan NIC Buildin9, Jinnah Avenue, Blue Area,
Islamabad.
The 3oint Registrar
Companies Registration Office Faisalabad Chamber Of Commerce 2nd Floor, East Canal Road, Faisalabad.
NOTICE OF EXTRA-ORDINARY GENERAL MEETING May 15, 2026 CRESCENT COTTON MILLS LIMITEDNOTICE OF EXTRA-ORDINARY GENERAL MEETING
NOTICE IS HEREBY GIVEN THAT an Extra-Ordinary General Meeting of the shareholders of CRESCENT COTTON MILLS LIMITED will be held at the Registered Office of the Company on Friday the May 15, 2026 at 09:30 a.m. to transact the following business:-
To elect seven Directors of the Company, as fixed by the Board for a period of three years commencing from May 18, 2026 in accordance with the provisions of the Companies Act, 2017 in place of retiring Directors namely:
Mr. Abid Mahmood 2. Mr. Adnan Amjad
3. Mr. Naveed Gulzar 4. Mr. Salman Rafi
5. Ms. Nazish Arshad 6. Mrs. Shameen Azfar
7. Mr. Taimur Amjad
To transact any other business with the permission of the chair.
REGISTERED OFFICE:
Crescent Cotton Mills Limited New Lahore Road, Nishatabad,
Faisalabad: Phone No. 041-8750363-4 Dated: April 17, 2026
On Behalf Of The Board (Sami Ullah)
Company Secretary
NOTES
Share Transfer Books of the Company will remain closed from May 05, 2026 to May 15, 2026 (both days inclusive). Share transfer deed received in order with the Share Registrar of the Company Vision Consulting Limited, 3-C, LDA Flats, Lawrence Road, Lahore at the close of business on May 04, 2026 will be treated in time, for the purposes of attending and votingat the EOGM.
A member entitled to attend and vote at the EOGM is entitled to appoint another member as proxy to attend and vote instead of him/her.
The instrument appointing a proxy duly stamped/ signed and witnessed and must be received at the Registered Office of the Company at Crescent Cotton Mills Limited New Lahore Road, Nishatabad, Faisalabad, or email scanned copies of the same not later than forty-eight (48) hours before the Meeting.
Shareholders whose shares are registered in their account/sub-account with Central Depository System (CDS) are requested to share scanned copies of their CNIC along with their account number in CDS number and participation number at info @crescentcotton.com for verification. In case of appointment of proxy by such account holders it must be accompanied with Participants' ID number and Account / Sub-account number along with attested photocopies of CNIC or the passport of the beneficial owner. Representative of Corporate Members should share the usual documents required for such purposes.
Members should quote their folio number in all correspondence with the Company and at the time of attending the EOGM.
ELECTION OF DIRECTORS
In terms of section 159(1) of the Act, the Board has fixed the number of Directors at seven (07) through a resolution passed in the meeting of Board held on February 27, 2026, to be elected in the EOGM of the Company for a term of three (03) years commencing from May 18, 2026. Any person who seeks to contest the election for the office of director of the Company shall file the following with the Company at its registered office:
A Notice of his/her intention to offer himself/herself for election, fourteen (14) days before the date of the scheduled EOGM under section 159(3) of the Act;
Consent to act as a director on Appendix to Form-9 of the Companies Regulations 2024, as required under section 167 of the Act;
Copy of CNIC/Passport and NTN;
Detail of directorship offices held.
A detailed profile along with office address, for placement on the Company's website, in terms of SRO 1196(I)/2019 dated October 3, 2019, issued by Securities and Exchange Commission of Pakistan ("SECP");
Declaration to be provided, confirming being compliant with the requirements of the Listed Companies (Code of Corporate Governance) Regulations, 2019 ("the Code") and the eligibility criteria, for a director under section 153 of the Act, any other provision of the Act and applicable laws and regulations.
A director must be a member of the Company at the time of filing his / her consent for the contesting election of directors except a person representing a member, which is not a natural person.
Independent directors will be elected in accordance with Sections 159 and 166 of the Companies Act, 2017 and shall meet the criteria laid down under Section 166 of the Companies Act, 2017 and the Companies (Manner and Selection of Independent Directors) Regulations, 2018. The following additional documents are required to be submitted by the candidates intending to contest the election as an independent director:
Declaration of independence under Regulation 6(3) of the Listed Companies (Code of Corporate Governance) Regulations, 2019;
Declaration that he/she meets the requirements of Regulation 4(1) of the Companies (Manner and Selection of Independent Directors) Regulations, 2018.
A) Attending the Meeting
In case of individuals, the account holder or sub-account holder and/ or the person whose securities and registration details as uploaded as per the Regulations, shall authenticate his/her identity by showing original Computerized National Identity Card ("CNIC") or original passport at the time of attending the meeting.
In case of a corporate entity, the Board of the Director's resolution/ power of attorney with specimen signature of the nominee shall be produced at the time of the meeting
Appointment of Proxy
A member entitled to attend and vote at this EOGM is entitled to appoint a Proxy to attend, speak and vote in place of the member at the Meeting. Instrument appointing a proxy must be deposited at the Registered Office of the Company or at the above-mentioned address of Company's Share Registrar at least forty-eight (48) hours before the time of the meeting, along with attested copy of CNIC of the shareholder appointed as Proxy. For the convenience of shareholders, proxy forms (both in English and Urdu) are enclosed with this notice and also available on the company's website https://www.crescentcotton.com
In the case of corporate entity, the Board of Directors' resolution / power of attorney with specimen signature of the nominee along with his / her CNIC shall be provided at least forty-eight
(48) hours before the time of the meeting. The individual members or representatives of corporate members of the Company in CDC must bring original CNIC or Passport and CDC Account and Participant ID Numbers to prove identity and verification at the time of the meeting.
Iii) CDC Account Holders will further have to follow the guidelines as laid down in Circular No. 1 dated January 26, 2000 issued by the Securities and Exchange Commission of Pakistan and any updates thereon.
Participation in the EOGM Proceedings
Shareholders must update their valid e-mail addresses with the Share Registrar, Vision Consulting Limited latest by May 01,2026. Detailed procedure to attend the EOGM shall be communicated through e-mail directly to the shareholders with valid e-mail IDs, and the same shall be placed at the Company's website. Shareholders who have updated their e-mail addresses with the Company or its Share Registrar and wish to attend the EOGM must send verification
information from their registered email address to info@crescentcotton.com latest by May 01, 2026. Shareholders interested in attending the EOGM virtually through video conference facility, are hereby advised to get themselves registered with the company by providing the following information through email at info@crescentcotton.com along with a valid copy of their CNIC.
Name of Shareholder | CNIC/NTN number | Folio No. | Cell Number | Registered email address | Mode of Attendance Physical/virtual |
The Notice of EOGM has been placed on the Company's website (http://https://www.info@crescentcotton.com">https://www.info@crescentcotton.com) in addition to its dispatch to the shareholders.
STATEMENT UNDER SECTION 166(3) OF THE COMPANIES ACT, 2017 IN RESPECT OF THE APPOINTMENT OF INDEPENDENT DIRECTORS
Any person who is eligible under section 153 and meets the criteria under Section 166(2) of the Companies Act, 2017 and the Companies (Manner and Selection of Independent Directors) Regulations 2018, may submit a nomination to be elected as independent directors. However, it is noteworthy to mention here that independent directors will be elected in the same manner as other directors are elected in terms of section 159 of the Companies Act, 2017. Final list of the contesting directors will be published in Newspapers not later than seven days before the date of the said meeting in terms of section 159(4). Further, the website of the Company will also be updated with the required information for each Director. The present Directors are interested in the Ordinary Business to the extent that they are eligible for re-election as Directors of the Company.
- @>_(www.info@crescentcotton.com/'http) ›/'-•›1 ' v% /é EOGM
Extra Ordinary General Meeting
I/We of being a member/members of Crescent Cotton Mills Limited and holder of ordinary shares as per Folio # /CDC Participant's ID # and Sub Account # /CDC Invester Account ID # do hereby appoint Mr./Mrs./Miss of or failing him/her
of who is also member of the Company, as my/our Proxy to attend, speak and vote for me/us and on my/our behalf at the Extra Ordinary General Meeting of the Company to be held at 09:30 a.m. on Friday the May 15, 2026 at the Registered Office of the Company New Lahore Road, Nishatabad, Faisalabad and at any adjournment thereof.
As witness my hand this day of 2026.
Note:
The instrument appointing a Proxy, together with the Power of Attorney, if any, under which it is signed or a notarially certified copy thereof, should be deposited at the Registered Office, New Lahore Road, Nishatabad, Faisalabad, not less than 48 hours before the time of holding the Meeting.
If a member appoints more than one proxy and more than one instruments of proxies are deposited by a member with the Company, all such instruments of Proxy shall be renderd invalid.
For CDC account holders/Corporate Enttities
In addition to the above the following requirements have to be met.
Attested copies of CNIC or the passportof the beneficial owners and the proxy shall be provided with the proxy form.
To attend the meeting through video link etc., proxy may inform the Company and provide their details including name, CNICscan (both sides), folio number, cell phone number and email address, at least 48 hours before the time of EOGM atthe email info@crescentcotton.com
The video link of meetingshall be sent to the members on their registered email addresses.