Number of Ordinary Shares Held | CDS Account No. |
[Registration No. 196101000252 (4295-W)]
(Incorporated in Malaysia)
PROXY FORMContact No. | Email Address |
I / We,
(FULL NAME AND NRIC / PASSPORT NO. / REGISTRATION NO.)
of
(FULL ADDRESS)
being a member of AJINOMOTO (MALAYSIA) BERHAD hereby appoint:-
*First Proxy "A"Full Name (in Block):- | NRIC/ Passport No.:- | Proportion of Shareholdings Represented | |
No. of Shares | % | ||
Full Address:- | Contact No.:- | ||
Email:- | |||
*and/or
*Second Proxy "B"Full Name (in Block):- | NRIC/ Passport No.:- | Proportion of Shareholdings Represented | |
No. of Shares | % | ||
Full Address:- | Contact No.:- | ||
Email:- | |||
100% | |||
*or failing him/her, the CHAIRMAN OF THE MEETING, as *my/our proxy to attend and vote for *me/us and on *my/our behalf at the Sixty-Fourth Annual General Meeting ("AGM") of Ajinomoto (Malaysia) Berhad to be held at the Grand Ballroom of Bangi Resort Hotel, Off Persiaran Bandar, Bangi Golf Club, 43650 Bandar Baru Bangi, Selangor Darul Ehsan, Malaysia on Thursday, 28 August 2025 at 10:00 a.m. and at any adjournment thereof.
Mark X under 'For' or 'Against' for each Resolution if you wish to direct the proxy on how to vote. If no mark is made, the proxy may vote on the resolution
or abstain from voting as the proxy thinks fit. If you appoint two (2) proxies and wish them to vote differently, this should be specified.
My/our proxy/proxies is/are to vote as indicated below:
No. | Agenda | |||
1. | To receive the Audited Financial Statements for the financial year ended 31 March 2025 together with the Reports of the Directors and the Auditors thereon. (Note 1) | |||
Resolution | For | Against | ||
2. | To approve the payment of Directors' fees amounting to RM232,000/- for the financial year ended 31 March 2025. | 1 | ||
3. | To approve the payment of Directors' benefits up to an amount of RM510,000/- from 29 August 2025 until the date of the next Annual General Meeting of the Company. | 2 | ||
4(a). | To re-elect Mr. Daisaku Wadami who is due to retire pursuant to Clause 119 of the Company's Constitution. | 3 | ||
4(b). | To re-elect Mr. Akihiko Nozaki who is due to retire pursuant to Clause 119 of the Company's Constitution. | 4 | ||
4(c). | To re-elect Mr. Taishi Akiyama who is due to retire pursuant to Clause 119 of the Company's Constitution. | 5 | ||
4(d). | To re-elect Puan Zarina Binti Basar who is due to retire pursuant to Clause 119 of the Company's Constitution. | 6 | ||
5(a). | To re-elect Mr. Cheong Heng Choy who is due to retire pursuant to Clause 120 of the Company's Constitution. | 7 | ||
5(b). | To re-elect Ms. Elaine Tan Ai Lin who is due to retire pursuant to Clause 120 of the Company's Constitution. | 8 | ||
6. | To re-appoint KPMG PLT as Auditors of the Company until the conclusion of the next Annual General Meeting of the Company and to authorise the Directors to fix their remuneration. | 9 | ||
Special Business | ||||
7. | Ordinary Resolution No. 1: Authority to Issue Shares pursuant to the Companies Act 2016 and Waiver of Pre-emptive Rights | 10 | ||
8. | Ordinary Resolution No. 2: Proposed Renewal of Existing Shareholders' Mandate for Recurrent Related Party Transactions of a Revenue or Trading Nature | 11 | ||
* Strike out whichever is not applicable Signed this day of 2025
* Signature of Member/Common Seal
Notes:-This Agenda item is meant for discussion only, as the provision of Section 340(1)(a) of the Act does not require a formal approval of the members/ shareholders for the Audited Financial Statements. Hence, this Agenda item is not put forward for voting.
In respect of deposited securities, only members whose names appear in the Record of Depositors on 21 August 2025 (General Meeting Record of Depositors) shall be eligible to attend, speak and vote at this Meeting.
A member of the Company entitled to attend and vote at the Meeting shall be entitled to appoint another person as his/her proxy to exercise all or any of his/her rights to attend, participate, speak and vote in his/her stead. A member may appoint more than one (1) proxy in relation to a meeting, provided that the member specifies the proportion of the member's shareholdings to be represented by each proxy, failing which the appointment shall be invalid.
A proxy need not be a member of the Company. There shall be no restriction as to the qualification of the proxy. A proxy appointed to attend and vote at the Meeting of the Company shall have the same rights as the members to attend, participate, speak and vote at the Meeting and upon appointment a proxy shall be deemed to confer authority to demand or join in demanding a poll.
Where a member of the Company is an exempt authorised nominee as defined under the Securities Industry (Central Depositories) Act 1991 which holds ordinary shares in the Company for multiple beneficial owners in one (1) securities account ("omnibus account"), there is no limit to the number of proxies which the exempt authorised nominee may appoint in respect of each omnibus account it holds.
Fold HereStamp
The Share Registrar
AJINOMOTO (MALAYSIA) BERHAD 196101000252 (4295-W)c/o Securities Services (Holdings) Sdn. Bhd. Level 7, Menara Milenium, Jalan Damanlela, Pusat Bandar Damansara, Damansara Heights, 50490 Kuala Lumpur, Wilayah Persekutuan
Fold HereThe instrument appointing a proxy and the power of attorney or other authority, if any, under which it is signed or a duly notarised certified copy of that power or authority, shall be deposited with the Company's Share Registrar, not less than forty-eight (48) hours before the time appointed for holding the Meeting or adjournment thereof:-
Mode of submission | Designated address |
Hard copy | Securities Services (Holdings) Sdn. Bhd. of Level 7, Menara Milenium, Jalan Damanlela, Pusat Bandar Damansara, Damansara Heights, 50490 Kuala Lumpur, Wilayah Persekutuan |
Electronic means | Through Securities Services e-Portal at https://sshsb.net.my Please refer to the Administrative Notes for lodgement of e-proxy form for further details. |
The lodging of the Proxy Form does not preclude a member from attending and voting remotely at the 64th AGM of the Company should he/ she subsequently decide to do so, provided a notice of termination of proxy authority in writing is given to the Company and deposited at Level 7, Menara Milenium, Jalan Damanlela, Pusat Bandar Damansara, Damansara Heights, 50490 Kuala Lumpur, Wilayah Persekutuan not less than twenty-four (24) hours before the time stipulated for holding the 64th AGM of the Company or any adjournment thereof.