Automatic Data Processing, Inc. · NASDAQ:ADP
Automatic Data Processing — APA Webinar: Going Electronic With Payroll (April 2012)
16 slides from Automatic Data Processing's conference presentation, Apr 3, 2012
Slide 1: Going Electronic With Payroll
An APA Webinar: Going Electronic With Payroll Date: Tuesday, April 3, 2012 Time: 1:00 – 2:00 p.m. ET • 12:00 – 1:00 p.m. CT • 11:00 a.m. – 12:00 noon MT • 10:00 – 11:00 a.m. PT Webinar Leaders: Dan Tyrrell, Director of Financial Services, DineEquity Inc. Anthony Peculic, Senior Director of Product M
Slide 2: Payment Industry Trends
Going Electronic With Payroll The information and materials provided in this webinar are for informational purposes only and not for the purpose of providing legal advice. Attendees should contact their attorney to obtain advice with respect to any particular topic. © API Fund for Payroll Education,
Slide 3: Four Universal Objectives; Best in Class Companies Use Electronic Pay
Four Universal Objectives y HR & Payroll p departments are focused on: • Increasing operational efficiency • Minimizing financial and compliance risk • Attracting and retaining quality employees • Reducing environment impact Best in Class Companies Use Electronic Pay to Cut Costs Top Peer An APA
Slide 4: Obstacles to Expanding Electronic Pay
So Why Aren’t More Companies at 90% Electronic? Many companies hit a ceiling when going electronic A segment of employees don’t have traditional banking relationships No means to do direct deposit Some simply prefer physical check payment Expanding to this group is perceived as a daunting
Slide 5: The Future of Electronic Pay – Where Are We Going?
The Future of Electronic Pay – Where Are We Going? By 2015, it’s estimated that checks will make up less l than th 1% off total t t l disbursements di b t with ith shift to direct deposit and card (Source: Aite Group 2010) Payroll legislation will continue to force the industry to respond with n
Slide 6: Paycard Overview
Largest full-service dining company in the world • Locations: 2,000 Applebee’s 1,500 IHOP • Company-owned data: 244 - Applebee’s locations 10 - IHOP locations 14,000 employees Paycard Overview Earnings g automatically y loaded onto card Applebee’s chose a VISA debit card Use everyw
Slide 7: Prior to Paycards: Business Case Objectives
Prior to Paycards: Fewer than 25% of hourly y restaurant associates were using direct deposit Paychecks for hourly restaurant associates were: • Sorted and bundled into overnight packages • Sent in overnight packages to each restaurant • Distributed to associates by the restaurant managers Busin
Slide 8: Business Case – Benefits
Business Case – Benefits Corporate • Approximately $140K/year savings through reduced check printing costs and reduced weekly overnight payroll packages • Reduced costs associated with replacement of lost checks • Reduced volume of uncashed checks that must be escheated • Reduced labor associated
Slide 9: Project Management Timeline and Resources
Project Management Timeline Pre-design Timeline • Vendor selection – RFP process/6 months • Company costs & employee fee focused Technical Timeline • Pre-March Selected paycard provider (ADP) and created high-level design • 3/20 – 4/14 Design and develop • 4/17 – 5/17 Test changes and interfaces
Slide 10: Technical Changes
Technical Changes PeopleSoft p • Changes to new hire interface from POS • New interface to POS with pay stub info • New interface to ADP for new hires • New interface to ADP for store info • New interface from ADP for errors • Changes to existing payroll interface to ADP Technical Changes Point
Slide 11: Applebee's Pay Card Data Flow
Applebee’s Pay Card Data Flow POS – Pay Advice Example 10
Slide 12: Communications and Results
Communications Introduced at General Manager Conference Posters at restaurants (English & Spanish) Multiple check stuffers (English & Spanish) Applebee’s portal – information & FAQ’s L tt Letters t General to G l Managers M Pre-shift directionals Updated new hire packages Results Befor
Slide 13: Challenges and Lessons Learned
Challenges State restrictions • Vermont, New Hampshire, and West Virginia Communications Lessons Learned There is no such thing g as “over- communication” Needed more communication directly to associates rather than filtering down through General Managers P bli hi Publishing FAQ’ was well-
Slide 14: Legal disclaimer
This material is distributed with the understanding that the publisher and author are not engaged in rendering legal, accounting, or other professional services. If legal advice or other professional assistance is required, the service of your attorney or certified public accountant should be sought
Slide 15: The Payroll Source
Your Payroll Compliance Lifeline The Payroll Source ® A TEXT AND DESK REFERENCE 2012 Edition The 2012 edition of The Payroll Source® is a comprehensive text bringing you the essential information you need to keep your company in compliance with major tax law changes affecting health care reporting o
Slide 16: Prove yourself. Improve yourself.
Prove yourself. Improve yourself. Use Payroll Knowledge Assessments to: • Determine the right courses for you • Set a course of study for the CPP and FPC exams • Evaluate employees or an entire department Assessments are only $29.95 each! Enjoy volume discounts on assessments: 1 - 10 . . . . . . .$2
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