Volvo Ab Class A · OMXSTO:VOLV_A
Volvo Ab Class A — Investor Presentation
21 slides from Volvo Ab Class A's investor presentation
Slide 1: Account Payable Contact Center Process
Account Payable Contact Center Process Overview and general information Volvo Group Accounting Services
Slide 2: Content
Content 1. Overview: - Post - EDI - Types of issues - General information about invoices - Payment terms and payment calendar 2. VVI - Description - How to find the reason for block - View 3. WebEDI - Description/view - Manual 4. Useful links Volvo Group Accounting Services
Slide 3: Overview - Post
Overview - Post Once a request for service or goods has been sent from Volvo to the supplier, the invoice needs to be sent to the Accounts Payable department either by EDI/WebEDI or post (depending on Your agreement with Volvo). Around five working days after issuing the invoice it will be visible i
Slide 4: Overview - EDI
Overview - EDI Types of EDI system EDI/Global EDI - suitable for high volume of invoices. WebEDI - free of charge, suitable for small business / volumes. Basic information regarding EDI connection: • To be able to send invoices through EDI, the Supplier needs to contact the responsible buyer who
Slide 5: Request EDI access
Request EDI access If You already have EDI connection and want to expand it to additional Volvo entities, You can use the following link and fill in the request form: Please observe that this link can only be used in case of non automotive product invoices. Volvo Group Accounting Services
Slide 6: Types of issues
Types of issues Types of issues our Contact Center team can support You with: Update of bank details, Incorrect payment (wrong currency, wrong bank account, double payment), Payment specification, Deductions copies, Rejected invoices, VVI access, Unpaid overdue invoices (blocked, missi
Slide 7: General information about invoices
General information about invoices • An order number or a reference should always be mentioned on the invoice. If the reference is missing the invoice will be rejected. If You want to find out which e-mail address is used for sending rejection reason You can call our Contact Center team. • Before th
Slide 8: Invoice rejection
Invoice rejection Please observe that lack of necessary information could lead to delays in payment. • If an invoice is sent to the wrong address or if necessary information (e.g. purchase order number or workflow reference) is missing, the invoice will be returned with specified reason. • Rejected
Slide 9: Payment terms
Payment terms Payment terms for each Volvo company should be agreed upon between the Supplier and the responsible buyer. • Payment term starting with “B” - credit period based upon receipt of invoice, paid next coming Thursday. Example: payment term B090 – 90 days counting from the day when the invo
Slide 10: Payment calendar
Payment calendar Payments are executed once a week, on Thursdays, however please observe that some deviations due to bank holidays may occur. The complete Payment Calendar for each year can be found on the Supplier Portal. Click here to access the current Payment Calendar. Volvo Group Accounting Ser
Slide 11: View of the main portals used by Suppliers
View of the main portals used by Suppliers VVI portal (Viewing Vendor Invoices) This tool allows Suppliers to view their account in real time. You can see the invoice status, when the invoice will be paid, view Your remittance information and create cases with our Accounts Payable Contact Center. If
Slide 12: VVI portal (Viewing Vendor Invoices)
VVI portal (Viewing Vendor Invoices) Volvo Group Accounting Services
Slide 13: VVI portal (Viewing Vendor Invoices)
VVI portal (Viewing Vendor Invoices) Press application in the upper options and then choose VVI. If you do not see the below screen it means you do not have the access and need to turn to Contact Center to get it. Volvo Group Accounting Services
Slide 14: VVI portal homepage
VVI portal homepage Volvo Group Accounting Services
Slide 15: How to search for an invoice in VVI
How to search for an invoice in VVI enter Your supplier number select the region which the invoice belongs to (customer country) select the correct Volvo entity as per the purchase order add invoice number Volvo Group Accounting Services
Slide 16: Blocked invoices
Blocked invoices If an invoice is blocked in VVI, You can easily find the reason by following the steps mentioned below: click on the magnifying glass Scroll right to see the reason: Volvo Group Accounting Services
Slide 17: View of the main portals used by Suppliers
View of the main portals used by Suppliers WebEDI WebEDI is a great choice for small and medium-sized companies looking to exchange electronic business documents. To access WebEDI, open Your internet browser and log into VVI portal first. Volvo Group Accounting Services
Slide 18: WebEDI manual
WebEDI manual Volvo Group Accounting Services
Slide 19: WebEDI manual
WebEDI manual Once you have logged into the supplier portal, press my business. You will find the manual when scrolling down: Volvo Group Accounting Services
Slide 20: Useful contacts
Useful contacts Contact Center homepage www.volvogroup.com/VBSCC VVI VVI portal - http://supplierportal.volvo.com VVI username/password reset - cmsservices@volvo.com EDI/WebEDI Technical issues - support.edi@volvo.com WebEDI username/password reset - cmsservices@volvo.com Other requests/questions -
Slide 21: In case of any questions feel free to reach out to our Contact Center
In case of any questions feel free to reach out to our Contact Center team: Phone number and webforms can be found on the link: www.volvogroup.com/vbscc Volvo Group Accounting Services