Telekom Malaysia Bhd. · MYX:TM
Telekom Malaysia Bhd — Investor Presentation (April 2011)
25 slides from Telekom Malaysia Bhd's investor presentation, Apr 29, 2011
Slide 1: SRM Online Invoicing Briefing to Users
SRM Online Invoicing Briefing to Users By : Finance SSO FSSO Regional Office
Slide 2: Agenda
AGENDA 1 Changes to Payment Process Flow 2 SRM Online Invoicing Highlights 3 Suppliers FAQ FSSO Regional Office
Slide 3: Scope of SRM Online Invoicing
Scope of SRM Online Invoicing SRM Online Invoicing only applies for procurement related payment. Those non procurement related payments that are currently processed via Direct AP maintain status quo * Confine to allowable DAP list FSSO Regional Office
Slide 4: Main Changes with SRM Online Invoicing
Main Changes with SRM Online Invoicing SUPPLIERS SUBMIT THEIR PAYMENT CLAIM ONLINE VIA SRM SUS PORTAL FINSSO PAYMENT PROCESSING REMAIN IN SAP SCM FSSO Regional Office
Slide 5: Payment Process Flow
PAYMENT PROCESS FLOW PRIOR TO SRM AFTER SRM ONLINE INVOICING ONLINE INVOICING * SUBJECT TO GR DONE BY COST CENTER SUPPLIER CREATE SUS SUBMIT INVOICES INVOICE & SUPP DOC HARDCOPY SUBMIT SUS INVOICE ONLINE •SUPPLIER ATTACH HARDCOPY INVOICE & SUPP DOCT VERIFY THE PAYMENT CLAIM •SUS INVOICES REPLICATED
Slide 6: Payment Process Flow (Cont')
PAYMENT PROCESS FLOW (CONT’) PRIOR TO SRM AFTER SRM ONLINE INVOICING ONLINE INVOICING * SUBJECT TO GR DONE BY COST CENTER SUPPLIER CREATE SUS SUBMIT INVOICES INVOICE & SUPP DOC HARDCOPY SUBMIT SUS INVOICE ONLINE •SUPPLIER ATTACH HARDCOPY INVOICE & SUPP DOCT VERIFY THE PAYMENT CLAIM Applicable for •S
Slide 7: Hardcopy Submission vs Online Submission
HARDCOPY SUBMISSION VS ONLINE SUBMISSION Type of Type of Purchase document Module Order Description submission PO series : 41,42,43,45,46&47 Migration PO PO created prior 2010 with no Hardcopy (9series) GR submission Migration GR PO created prior 2010 with Hardcopy (22010900) GR submission SCM PO cr
Slide 8: Indicator of SUS Supplier
INDICATOR OF SUS SUPPLIER Statement that indicate SUS Supplier FSSO Regional Office
Slide 9: SRM Online Invoicing Highlights
SRM Online Invoicing Highlights FSSO Regional Office
Slide 10: SRM Online Invoicing Highlights
SRM Online Invoicing Highlights 1 Online Invoice Form (SUS Invoice) is established •SRM Steering Committee has decided not to implement Digital Signature and Certificate. •To address business and legal concern, the suppliers shall still be required to submit their invoices as part of attachment •The
Slide 11: SRM Online Invoicing Highlights
SRM Online Invoicing Highlights Suppliers shall submit the scan of original invoice and other 3 relevant payment supporting document online via SRM SUS Portal (as attachment to SUS Invoice) •Submission via hardcopy is not accepted. Fin SSO shall returned back all those invoices submitted hardcopy •T
Slide 12: SRM Online Invoicing Highlights
SRM Online Invoicing Highlights Supplier is able to select correct bank account for 5 payment disbursement purposes • Suppliers to ensure that any changes to bank account information must be updated on timely manner • For factoring payment, suppliers are able to indicate that the invoices are subjec
Slide 13: SRM Online Invoicing Highlights
SRM Online Invoicing Highlights Retention sum (RS) payment also must be submitted online via SRM SUS 6 portal •Applicable for those POs that falls under the category which require online submission (as explained earlier slide) Note: Example : PO with milestone 40/50/10RS Fin SSO shall transfer the r
Slide 14: Example of SUS Invoice
Example of SUS Invoice FSSO Regional Office
Slide 15: SRM Online Invoicing Highlights
SRM Online Invoicing Highlights 7 Visibility of GR information to Suppliers Cost center must perform GR for goods and services that have actually been delivered and rendered • Cost center to tick “Final” when delivery is fully completed. FSSO Regional Office
Slide 16: SRM Online Invoicing Highlights
SRM Online Invoicing Highlights 8 Suppliers can create Credit Note or Subsequent Credit online via SRM SUS Portal Rule given to the supplier: Credit Note – where the reduction of amount involved reduction of quantity Subsequent Credit – reduction of amount does not involved quantity for e.g. discoun
Slide 17: SRM Online Invoicing Highlights
SRM Online Invoicing Highlights 10 Fin SSO can post or reject the SUS invoice replicated in SAP SCM For rejected invoices: Fin SSO shall specify the reason for rejection. Suppliers shall be able to view the status of the invoices and reasons for rejection. Suppliers shall create new SUS invoice but
Slide 18: Common Reasons for Invoice Rejection
Common Reasons for Invoice Rejection 1. Documents attached to SUS Invoice not completed as per mandatory supporting documents 2. Supporting documents not certified by TM personnel 3. Scanned documents not clear / visible 4. Inaccurate input by supplier during creation of SUS invoice for e.g. Supplie
Slide 19: Suppliers' Frequently Asked Questions
Suppliers’ Frequently Asked Questions FSSO Regional Office
Slide 20: When is my claim due for payment?
S: Bilakah tuntutan saya matang Q: When is my claim due for untuk bayaran? payment? J: Tuntutan akan matang untuk A: Claim will be due for payment pembayaran adalah berdasarkan based on Payment/Credit Terms Terma Bayaran yang terdapat di stated in the contract/agreement dalam Kontrak/Perjanjian dan
Slide 21: What happens if incomplete documents are attached in the SUS Portal?
Q: What happen if incomplete S: Apa akan berlaku jika dokumen- documents attached in the dokumen yang disertakan pada SUS Portal? portal SUS tidak lengkap? A: TM will reject the claim and J: Pihak TM akan menolak tuntutan tersebut dan pihak pembekal boleh supplier can check the status of menyemak st
Slide 22: What happens if supplier submits hardcopy original SUS invoice?
S : Apa akan terjadi jika Q: What happen if supplier sekiranya vendor menghantar submit hardcopy original SUS dokumen asal SUS inbois dan invoice and relevant supporting dokumen-dokumen sokongan documents to Finance SSO ke Finance SSO selepas after the implementation of SRM perlaksanaan SRM e-Invoic
Slide 23: Can I request early payment disbursement?
S : Bolehkah saya memohon Q: Can I request for early untuk mempercepatkan payment disbursement? pembayaran? A: Early payment disbursement is J : Bayaran awal daripada tarikh subject to TM Management matang adalah tertakluk kepada discretion. budi bicara pihak Pengurusan TM. Q: Where should supplier
Slide 24: What should the vendor quote when asking FSSO for payment status?
Q. What should the • The vendor should quote the vendor quote when Purchase Order (PO) number OR asking FSSO for the Invoice Document Number . payment status? (52xxxxxxxx) S. Apakah yang perlu • J. Vendor hanya perlu vendor nyatakan semasa menyatakan Nombor Purchase bertanyakan status Order (PO) ATA
Slide 25: FSSO Regional Office
FSSO Regional Office
Telekom Malaysia — Investor Presentation (April 2011) on 6ix