Equifax, Inc. · NYSE:EFX
Equifax — Honeywell Webinar 2023
32 slides from Equifax's conference presentation, 2023
Slide 1: The 2023 I-9 Rollercoaster: Top Form I-9 Updates
The 2023 I-9 Rollercoaster: Top 5 Form I-9 Updates and Tips to Help You Prepare for 2024 PROPRIETARY | 1
Slide 2: Thanks for joining our webinar
Thanks for joining our webinar Welcome! Questions? Recording Thank you for joining our Please enter your questions This webinar is being webinar. Stay tuned for in the chat box on your recorded. You will receive an more from Equifax screen at any point during email with a link to view the Workforce
Slide 3: To keep our lawyers happy
To keep our lawyers happy The information provided herein is intended as general guidance and is not intended to convey specific tax or legal advice. For a legal opinion, please consult your lawyer. This presentation is intended for the education and benefit of our customers and potential customers. T
Slide 4: Today's Presenters
Today’s Presenters Heather Farinas John Fay Solutions Consultant Director, Product Strategy Equifax Workforce Solutions Equifax Workforce Solutions PROPRIETARY | 4
Slide 5: To set the stage for today's discussion…
To set the stage for today’s discussion… PROPRIETARY | 5
Slide 6: Today's Agenda: Year in Review
Today’s Agenda: Year in Review 2023 1. Changes in I-9 Documentation 2. Review of I-9 Penalty Decisions 3. End of COVID Era I-9 Flexibilities 4. New Virtual Document Review 5. E-Verify Developments But wait, there’s more…. • How Equifax Can Help • Questions and Answers PROPRIETARY | 6
Slide 7: Changes in I-9 Documentation
Changes in I-9 Documentation (For Lawful Permanent Residents)
Slide 8: New Green Card Design for 2023
New Green Card Design for 2023 Old (2017) New (2023) Source: https://www.uscis.gov/newsroom/news-releases/uscis-redesigns-green-card-and-employment-authorization-document PROPRIETARY | 8
Slide 9: Can you ever accept an expired green card for Form I-9 purposes?
Can you ever accept an expired green card for Form I-9 purposes? *Refer to the Employment Authorization Extensions page on I-9 Central for more information. PROPRIETARY | 9
Slide 10: Form I-9: Expired Green Card Scenarios
Form I-9: Expired Green Card Scenarios Expired green card New in 2023: Extended Time Frames Type Form I-9 Use How long? Reverification Extension List A Up to 24 months ? No reverification (I-90) + Naturalization List A Up to 24 months No reverification I-797 Receipt (N-400) Removal of List C Up to 48 M
Slide 11: Call to Action: I-9 Documentation
Call to Action: I-9 Documentation 1. Review your internal I-9 training Tip: Visit I-9 Central for the latest I-9 2. Ensure you’re keeping up with Policy Changes latest I-9 policy updates https://www.uscis.gov/i-9-central 3. Consider document review alternatives PROPRIETARY | 11
Slide 12: Review of 2023 I-9 Penalty Decisions and Settlements
Review of 2023 I-9 Penalty Decisions and Settlements
Slide 13: The Case of Good Faith, Too Late
The Case of Good Faith, Too Late Summary Notable Issues Issued: August 29, 2023 ● 100% error rate for 55 I-9s (both current and recently Industry: Oil and Gas terminated employees) Total Penalties: $83,500 Per I-9 Fine: Variable ● Company completed new I-9s for all current based on error type employ
Slide 14: The Case of Unfair I-9 Practices
The Case of Unfair I-9 Practices Summary Notable Issues Issued: November 20, 2023 ● DOJ alleged that companies routinely required Lawful Industry: Transportation Permanent Residents and non-citizens authorized to work to produce List A documents Total Penalties: $700,000 Per I-9 Fine: N/A ● DOJ init
Slide 15: The Case of the Large Potential Penalty
The Case of the Large Potential Penalty Summary Notable Issues Issued: Sept 20, 2023 ● More than 2,000 alleged I-9 violations for failure to Industry: Staffing ensure proper completion of the I-9s, or, in the alternative, failure to prepare the I-9s Total Penalties: $5.7 million Per I-9 Fine: N/A ● IC
Slide 16: Call to Action: I-9 Remediation
Call to Action: I-9 Remediation 1. Consider an I-9 Self Audit Tip: the agencies have published 2. Correct issues before an investigation guidance on conducting a self audit https://www.justice.gov/crt/file/7982 3. Look for potential pattern or practice 76/download violations An important factor in as
Slide 17: The End of COVID Era I-9 Flexibilities
The End of COVID Era I-9 Flexibilities
Slide 18: COVID Virtual I-9 Flexibilities Come to an End
COVID Virtual I-9 Flexibilities Come to an End COVID-19 Virtual Policy Ends Employers instructed to complete any as of July 31, 2023 necessary follow-up inspections Employers taking physical proximity On May 4, 2023, Immigration and Customs precautions due to COVID-19 were Enforcement (ICE) announce
Slide 19: COVID Follow-up Inspections: Key Takeaways
COVID Follow-up Inspections: Key Takeaways Scope of Review Follow-up Inspections Different Documentation Good Faith Efforts Only applies to I-9 If a different reviewer is Employees can present ICE has encouraged documents that were used, ICE prefers a new different documentation employers to conduct ins
Slide 20: Call to Action: COVID-19 Follow-up Inspections
Call to Action: COVID-19 Follow-up Inspections 1. Ensure you’ve completed all of your follow-up inspections 2. Take advantage of a potential “good faith” exception before too much time passes 3. Annotate I-9s of terminated employees whose documents could not be inspected PROPRIETARY | 20
Slide 21: Virtual I-9 Process (Alternative Procedure for Inspecting Documents)
Virtual I-9 Process (Alternative Procedure for Inspecting Documents)
Slide 22: Virtual Review and the New Form I-9
Virtual Review and the New Form I-9 Effective August 1, 2023, qualifying employers may use an alternative procedure for examining Form I-9 documents virtually in lieu of a physical in-person inspection Virtual Key Requirements New Form I-9 Must use E-Verify at participating Sections 1 and 2 are on on
Slide 23: Implementing Virtual Review
Implementing Virtual Review Non-discriminatory document review Determining when documentation is reasonably genuine while avoiding improper rejections Timely I-9 completion Ensuring that all of the new requirements occur in the right order Requirements that are and on-time (upload, examination, live
Slide 24: Call to Action: New Virtual Option
Call to Action: New Virtual Option 1. Review the requirements and overall workflow 2. Decide if it’s right for your organization 3. Devise a plan for implementation (and consider an outsourcing option) PROPRIETARY | 24
Slide 25: E-Verify Obligations on the Rise
E-Verify Obligations on the Rise
Slide 26: E-Verify Developments in 2023
E-Verify Developments in 2023 State Laws SSA Referred Cases E-Verify Good Standing Florida now requires E-Verify mismatch (TNC) In order to use the virtual E-Verify for private cases referred between review process, employers employers with 25 or March 2, 2020 and July 14, must remain in “good more
Slide 27: Call to Action: E-Verify Obligations
Call to Action: E-Verify Obligations 1. Check for pending TNCs and FNCs to ensure timely resolution 2. Review your organization’s overall E-Verify process 3. If not using E-Verify across the organization, review state requirements PROPRIETARY | 27
Slide 28: I-9 Anywhere Employer Features
I-9 MANAGEMENT: I-9 ANYWHERE® I-9 Anywhere Employer Features I-9 Anywhere helps you: Simplify workflows Engage local and/or virtual completers More safely capture documents Standardize the Form I-9 completion process PROPRIETARY | 28
Slide 29: How It Works For Your Employees
I-9 MANAGEMENT: I-9 ANYWHERE® How It Works For Your Employees Virtual I-9 completion with I-9 Anywhere is as easy as 1,2,3… 1 Complete Section 1 from any device 2 Easily upload verification documents 3 Join video call with virtual completer PROPRIETARY | 29 *Screenshots are for illustrative purposes
Slide 30: Help to Gain Greater Confidence in Your Form I-9s
I-9 MANAGEMENT: I-9 INSPECT® Help to Gain Greater Confidence in Your Form I-9s I-9 Inspect helps you review your Forms I-9 that have been digitally converted to help you detect and prioritize potential issues while simplifying the process of making your corrections and helping you reduce your organiz
Slide 31: Q&A
Workforce Solutions PROPRIETARY | 31
Slide 32: Next Steps: Contact and Connect
Next Steps 1 CONTACT 2 CONNECT Want to talk to someone Subscribe to Let’s Talk HR for updates: Activity ID: about your I-9s processes? Click workforce.equifax.com/insights on the “Want to Get In Touch” 23-Y79VR button on your webinar console. PROPRIETARY | 32