1st Floor, Kashmir Commercial Complex, Fazal-ul-Haq Road, Block E, Blue Area, Islamabad
PROCEDURE FOR ELECTRONIC VOTING FACILITY AND VOTING THROUGH POSTAL BALLOT ON SPECIAL BUSINESS
The members are hereby notified that pursuant to Companies (Postal Ballot) Regulations, 2018 ("the Regulations")
amended through Notification dated December 05, 2022, issued by the Securities and Exchange Commission of
Pakistan ("SECP"), members of Saif Power Limited ("the Company") will be allowed to exercise their right to vote through electronic voting facility or voting by post for the special business in its forthcoming Extraordinary General Meeting (EOGM) to be held on April 15, 2025 at 11:00 a.m., in accordance with the requirements and subject to the conditions contained in the aforesaid Regulations.
Islamabad April 04, 2025
Waseemullah Company Secretory
1.
Procedure for E-Voting
a. Detail of e-Voting facility will be shared through the web portal of M/s THK Associates (Pvt) Limited of the Company (being the e-voting service provider) e-mail with those members of the Company who have valid cell numbers i e-mail addresses (Registered e-mail ID) available in the Register of Members of the Company by the close of business on April 08, 2025.
b. The web address and login details will be communicated to members via email. The security codes will be communicated to members through SMS from web portal of M/s THK Associates (Pvt) Limited (being the e-voting service provider).
c. Identity of the Members intending to cast vote through e-voting shall be authenticated through electronic signature or authentication for login.
d. Members shall cast vote for agenda item No.2 , from April 12, 2025 till April 14, 2025 5:00 p.m. A vote once cast by a Member, shall not be allowed to be changed.
2. Procedure for voting through Postal Ballot
a. Members may alternatively opt for voting through postal ballot. For convenience of the members, Ballot Paper is also available on the Company's websitewww.saifpower.com to download.
b. The members must ensure that the duly filled and signed ballot paper, along with a copy of Computerized National Identity Card (CNIC) should reach the Chairman of the meeting through post at the Company's registered address, 1st Floor, Kashmir Commercial Complex, Fazal-e-Haq Road, Blue Area, Islamabad or via email atCorporate.cp@saifgroup.com one day before EOGM i.e., on April 14, 2025 before 5:00 p.m. A postal ballot received after stipulated time shall not be considered for voting. The signature on the Ballot Paper shall match with signature on the CNIC/ Passport (in case of foreigner). In case of a representative of a body corporate, the Ballot Paper Form must be accompanied by a copy of the CNIC of an authorized person, an attested copy of Board Resolution/Power of Attorney/Authorization Letter etc., in accordance with Section(s) 138 or 139 of the Companies Act, 2017 as applicable.
Scrutinizer: In accordance with the Regulation 11 of the Regulations, the Board of the Company has appointed M/s Grant Thornton Anjum Rahman & Co, Chartered Accountants, a QCR rated audit firm, and statutory auditors of the Company, to act as the Scrutinizer of the Company for the special business to be transacted in the meeting and to undertake other responsibilities as defined in Regulation 11A of the Regulations.
1st Floor, Kashmir Commercial Complex, Fazal-ul-Haq Road, Block E, Blue Area, Islamabad
BALLOT PAPER FOR VOTING THROUGH POST
For the Special Business at the Extraordinary General Meeting to be held on Tuesday, April 15, 2025 at 11:00 a.m. at Kehakshan Hall 2 ground floor at the Islamabad Hotel, G-6 Civic Centre, Melody Chowk, Islamabad. Designated email address of the Chairman at which the duly filled in ballot paper may be sent atCorporate.cp@saifgroup.com Website addresshttps://www.saifpower.com
Name of shareholder/joint shareholder(s): |
Registered Address: |
Folio /CDC Participant / Investor ID with sub-account No. |
Number of shares held |
CNIC / Passport No. (in case of foreigner) (copy to be attached) |
Additional Information and enclosures (In case of representative of body corporate, corporation and Federal Government)
Name of Authorized Signatory: |
CNIC / Passport No. (in case of foreigner) of Authorized Signatory - (copy to be attached) |
I/we hereby exercise my/our vote in respect of the following resolutions through postal ballot by giving my/our assent or dissent to the following resolution by placing tick ( ) mark in the appropriate box below:
Special Resolutions for agenda item no. 2
"RESOLVED, THAT the consent and approval be and is hereby accorded under Section 199 of the Companies Act, 2017 and Companies (Investment in Associated Companies or Associated Undertakings) Regulations, 2017 to Saif Power Limited ("the Company") to renew the unsecured Running
Finance Facility limit extended to its associated company, Saif Textile Mills Limited, as approved by the shareholders in Extra Ordinary General Meeting of the Company held on April 15, 2024 an aggregate amount of Rs. 1.5 Billion, for a period of further one year on terms as are noted in the statement of material facts under Section 134(3) annexed herewith and subject to the condition that the limit in the nature of Running Finance Facility shall be renewable by the members of the Company for a further period(s) of one year."
"FURTHER RESOLVED that the Chief Executive Officer or any director of the Company be and is hereby singly authorized to take and /or all actions to implement and give effect to the above resolution and complete any or all necessary required corporate and legal formalities including signing and execution of Agreement(s)/documents for the purpose of the implementation of above resolution."
Statement under section 134(3) of the Companies Act, 2017 relating to above special businesses annexed with the notice.
Number of Agenda item | I/We assent to the Resolutions - (FOR) | I/We dissent to the Resolutions - (AGAINST) |
Agenda item no 2 |
NOTES:
1. Dully filled postal ballot should be sent to the Chairman of Saif Power Limited at 1st Floor, Kashmir Commercial Complex, Fazal-e-Haq Road, Blue Area, Islamabad or through email atCorporate.cp@saifgroup.com
2. Postal ballot form should reach the Chairman within business hours on or before April 14, 2025 by 5:00 p.m. Any postal ballot paper received after the stipulated date and time, will not be considered for voting.
3. Copy of CNIC/ Passport No. (in case of foreigner) should be enclosed with the postal ballot form.
4. Incomplete, unsigned, incorrect, defaced, torn, mutilated, over written ballot paper will be rejected.
5. This postal ballot paper is also available for download from the website of Saif Power Limited athttps://www.saifpower.com. Shareholders may download the ballot paper from website or use the same ballot paper published in newspapers.
Signature of shareholder(s)/ Proxy Holder(s)/Authorized Signatory (In case of corporate entity, please affix company stamp)
Place: Date: