PT Gajah Tunggal Tbk : Invitation & PoA to attend AGM 2025

About this update from Pt Gajah Tunggal Tbk

INVITATION TO ANNUAL GENERAL MEETING OF SHAREHOLDERS Shareholders of the Company are hereby invited to attend the Company's Annual General Meeting of Shareholders ("the Meeting") which will be held on: Date : Wednesday, June 25, 2025 Time : 02.00 pm Western Indonesian Time Venue : Lune Ballroom - Mezannine Floor, Movenpick Hotel Jakarta City Centre, Jalan Pecenongan No. 7-17, Central Jakarta. The agenda of the Meeting will be as follows: a. Approval of the Annual Report including the ratification of the Company's Annual Financial Statements and the Report of the Board of Commissioners Supervisory Duties for the fiscal year ended on December 31, 2024. b. Determination of the Company's appropriation of profit for the fiscal year 2024. Appointment of an Independent Public Accountant to audit the Company's Annual Financial Statements for the fiscal year 2025. Clarification on the Meeting's agenda: - Agenda item 1 and agenda item 2 constitutes a routine event which is held in order to fulfill the provisions as set out in the Company's Articles of Association. Notes: Those who are entitled to attend or be represented in the Meeting are the Shareholders whose names are registered in the Company's Register of Shareholders or the holders of sub-accounts which have an account balance at the Collective Custody (Penitipan Kolektif) at PT. Kustodian Sentral Efek Indonesia ("KSEI") at the end of trading on Monday, June 2, 2025. Shareholders or their proxies who will attend the Meeting are requested to bring and submit to the Company's staff a photocopy of residence card ( Kartu Tanda Penduduk - KTP) or other identification document before entering the Meeting venue. Shareholders in the form of legal entities such as Limited Liability Companies, Cooperatives, Foundations or Pension Funds are required to submit to the Company's staff a photocopy of the Articles of Association of the respective legal entity. With respect to the shares of the Company which are held in the collective depository at KSEI, shareholders or their proxies are required to bring a confirmation letter for the Meeting ("KTUR") which can be obtained through Members of the Stock Exchange or a Custodian Bank. The Meeting will be held electronically through the KSEI Electronic General Meeting System ("eASY.KSEI'') facility provided by KSEI. Shareholders can participate in the Meeting by either: physically attending the Meeting; or electronically attending the Meeting through the eASY.KSEI . The Company's shareholders who are unable to attend may grant power of attorney to an independent party appointed by the Company, namely PT Datindo Entrycom, the Company's Securities Administration Bureau to represent shareholders in attending and voting at the Meeting, through the eASY.KSEI system Shareholders who can attend electronically as mentioned in point 4.b. are local individual shareholders whose shares are kept in the collective custody of KSEI. a. Shareholders who are unable to attend the Meeting may grant power of attorney: through a power of attorney form provided on the Company's website which can be submitted by the proxy at the time of registration before attending the Meeting; or electronically through the KSEI Electronic General Meeting System (eASY.KSEI) provided by KSEI. Guidelines for registration, use, and further explanation regarding eASY.KSEI can be found on the website ( https://akses.ksei.co.id/ ). In determining a quorum of the Meeting, members of the Board of Directors, members of the Board of Commissioners and Company employees may act as a proxy of the shareholders, however in the voting, they as proxies of shareholders are not eligible to cast votes. The deadline for declaring electronic attendance, appointing representatives through electronic proxy (e-proxy), or submitting electronic votes through the eASY.KSEI is set at 12:00 pm Western Indonesian Time (WIB) 1 (one) business day before the Meeting's date. Shareholders who wish to attend or authorize a representative to attend the Meeting electronically through the eASY.KSEI must consider the following points: Registration Process Local individual shareholders who have not provided their attendance declaration before the deadline mentioned on item 6.c., but wish to attend the Meeting electronically, must first register their attendance through the eASY.KSEI during the date of the Meeting and before the time that the Company ends the Meeting's electronic registration. Local individual shareholders who have provided their attendance declaration but have not submitted their vote on a minimum of 1 (one) of the Meeting agendas through the eASY.KSEI before the deadline mentioned on item 6.c. and wish to attend the Meeting electronically, must first register their attendance through the eASY.KSEI during the date of the Meeting and before the time that the Company ends the Meeting's electronic registration. Shareholders who have authorized the Company's Independent Representative or an Individual Representative but have not submitted their vote on a minimum of 1 (one) of the Meeting agendas through the eASY.KSEI before the deadline mentioned on item 6.c. and wish to attend the Meeting electronically must first register their attendance through the eASY.KSEI during the date of the Meeting and before the time that the Company ends the Meeting's electronic registration. Shareholders who have authorized an Intermediary Participant Representative (Custodian Bank or Securities Company) and have submitted their vote through the eASY.KSEI before the deadline mentioned on item 6.c. are required to request their registered representatives in the eASY.KSEI to register their attendance through the eASY.KSEI during the date of the Meeting before the time that the Company ends the Meeting's electronic registration. Shareholders who have submitted their attendance declaration or authorized a Company-appointed Independent Representative or Individual Representative and have provided their votes for a minimum of 1 (one) of the Meeting agendas through the eASY.KSEI before the deadline mentioned on item 6.c. do not need to electronically register their attendance through the eASY.KSEI on the Meeting's date. Shares' ownership will be automatically calculated as an attendance quorum and submitted votes will be automatically counted during the Meeting's voting process. Lateness or electronic registration failures, as mentioned in points number i - iv, for whatever reason that cause shareholders or their representatives to not be able to electronically attend the Meeting, will prevent their shares from being counted as a quorum for the Meeting. Electronic Statements or Opinions Submission Process Shareholders or their representatives are provided the opportunity to present their questions and/or opinions in discussion in each Meeting agendas. Questions and/or opinions on each of the Meeting agendas can be submitted in writing by the Shareholders or their representatives through the chat feature in the 'Electronic Opinions' made available in the e-Meeting Hall screen of the eASY.KSEI . Questions and/or opinions can be given as long as the Meeting's status in the 'General Meeting Flow Text' status is written as "Discussion started for agenda item no. [ ]". The mechanism of handling questions and/or opinions through ''Electronic Opinion'' screen in the eASY.KSEI is determined by the respective Company and will be included in the Company's Meeting Guidelines through the eASY.KSEI . Shareholders' representatives who electronically attend the Meeting and submit a question and/or opinion during a discussion session of one of the Meeting agendas are required to type in the name of the shareholder and amount of shares they represent first before they write their respective questions and/or opinions. The Voting Process The voting process will be conducted electronically through the E-meeting Hall menu, Live Broadcasting submenu of the eASY.KSEI . Shareholders or their representatives who have not submitted their votes on the particular Meeting agenda, as mentioned in item 6.d. number 1) roman numerals i - iii, are given an opportunity to submit their votes directly as the Company opens the voting period in the E-Meeting Hall screen of the eASY.KSEI . During the electronic voting time, a "Voting for Agenda item no [ ] has started" status would be displayed at the 'General Meeting Flow Text' column. Shareholders or their representatives who have not submitted their votes during a specific Meeting agenda after the 'General Meeting Flow Text' column's status has changed to "Voting for Agenda item no [ ] has ended" will be considered to give an Abstain vote for the related Meeting agenda. Watch The Meeting through Tayangan RUPS (GMS Video Streaming) Shareholders or their representatives who have been registered in the eASY.KSEI no later than the deadline mentioned on item 6.c. can watch the Meeting live via Zoom webinar through the eASY.KSEI menu, submenu Tayangan RUPS, which located in the AKSes facility ( https://akses.ksei.co.id/ ). Tayangan RUPS has a capacity of 500 participants provided in a first come, first serve basis. Shareholders or their representatives who could not be accommodated in the Meeting's broadcast are still considered to have electronically attended the Meeting and their share ownerships and votes are still counted, as long as they have registered through the eASY.KSEI , as specified above in item 6.d. number 1) roman numerals i - v. Shareholders or their representatives who only watch the Meeting through Tayangan RUPS, but were not electronically registered as participants in the eASY.KSEI , as specified above in item 6.d. number 1) roman numerals i - v, will not be considered as a legal participant and are not counted as part of the Meeting's quorum. The materials which will be discussed in the Meeting are available during office hours at the office of the Company, Wisma Hayam Wuruk 10 th Floor, Jl. Hayam Wuruk No. 8, Jakarta 10120 from the date of this invitation until the date of the Meeting and copies of such material can be obtained by shareholders through a written request to the Company or can be accessed through the Company's website, https://www.gt-tires.com . To facilitate an orderly Meeting, shareholders or their proxies are respectfully requested to be present in the Meeting venue, 30 (thirty) minutes prior to the Meeting commences. Jakarta, June 3, 2025 The Company's Board of Directors TATA TERTIB RAPAT UMUM PEMEGANG SAHAM TAHUNAN PT. GAJAH TUNGGAL Tbk Berkedudukan di Jakarta Pusat ("Perseroan") TANGGAL 25 JUNI 2025 Pemegang Saham dianggap telah membaca Tata Tertib dan bahan-bahan Rapat terlebih dahulu yang telah diunggah di Situs Web Perseroan. Rapat akan dilangsungkan secara efisien dengan tidak mengurangi keabsahan pelaksanaan Rapat dalam bahasa Indonesia secara fisik dan secara elektronik melalui eASY.KSEI. Perseroan menghimbau kepada pemegang saham untuk memberikan kuasa kepada pihak independen yang ditunjuk oleh Perseroan yaitu PT Datindo Entrycom, melalui E-Proxy untuk mewakili pemegang saham hadir dan memberikan suara dalam Rapat. Para pemegang saham atau kuasanya yang akan menghadiri Rapat, diminta untuk membawa dan menyerahkan kepada petugas Perseroan, fotokopi KTP atau tanda pengenal lain sebelum memasuki Ruang Rapat. Bagi pemegang saham Perseroan yang berbentuk Badan Hukum, seperti Perseroan Terbatas, Koperasi, Yayasan atau Dana Pensiun, wajib menyerahkan kepada petugas Perseroan, fotokopi anggaran dasar lengkap dari Badan Hukum tersebut. Untuk saham-saham Perseroan yang berada dalam Penitipan Kolektif pada PT. Kustodian Sentral Efek Indonesia ("KSEI"), pemegang saham atau kuasanya harus membawa surat Konfirmasi Tertulis Untuk Rapat ("KTUR") yang dapat diperoleh melalui Anggota Bursa atau Bank Kustodian. Dalam penyelenggaraan Rapat, Perseroan tidak menyediakan makanan dan minuman maupun cinderamata kepada Pemegang Saham yang menghadiri Rapat. a. Pemegang Saham yang tidak dapat menghadiri Rapat dapat memberikan kuasa : melalui formulir surat kuasa yang tersedia pada situs web Perseroan yang dapat disampaikan oleh penerima kuasa pada saat melakukan registrasi sebelum menghadiri Rapat; atau secara elektronik melalui Electronic General Meeting System KSEI (eASY.KSEI) yang disediakan oleh KSEI paling lambat pukul 12.00 WIB pada 1 (satu) hari kerja sebelum tanggal Rapat. Panduan registrasi, penggunaan dan penjelasan lebih lanjut mengenai eASY.KSEI dapat dilihat pada situs https://akses.ksei.co.id/ . b. Dalam penetapan jumlah kuorum Rapat, anggota Direksi, anggota Dewan Komisaris dan karyawan Perseroan boleh bertindak selaku kuasa pemegang saham, akan tetapi dalam pemungutan suara, mereka sebagai kuasa pemegang saham tidak berhak untuk mengeluarkan suara.

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