Petronas Chemicals Group Bhd.MYX: PCHEM

PCG's 27th Annual General Meeting 22 April 2025 - Administrative Guide

· Issued by Petronas Chemicals Group Bhd.

ADMINISTRATIVE GUIDE

FOR THE 27TH ANNUAL GENERAL MEETING (AGM) OF

PETRONAS CHEMICALS GROUP BERHAD (THE COMPANY)

PHYSICAL 27th AGM

The date, time and venue for the 27th AGM of the Company are as below:

Date

: Tuesday, 22 April 2025

Time

: 10.00 a.m.

Meeting Venue

: Exhibition Hall 7, Level 3, Kuala Lumpur Convention Centre, Kuala Lumpur City Centre

50088 Kuala Lumpur, Malaysia

Registration Venue

: Exhibition Hall 6, Level 1, Kuala Lumpur Convention Centre, Kuala Lumpur City Centre

50088 Kuala Lumpur, Malaysia

GENERAL MEETING RECORD OF DEPOSITORS

For the purpose of determining a member who shall be entitled to attend and vote at the forthcoming 27th AGM, the Company will be requesting the Record of Depositors as at 16 April 2025. Only a depositor whose name appears on the Record of Depositors as at 16 April 2025 shall be entitled to attend, participate, speak and vote at the meeting or appoint proxy(ies) to attend, participate, speak and vote on his/her stead.

REGISTRATION

  1. Registration will start at 8.00 a.m. at Exhibition Hall 6, Level 1, Kuala Lumpur Convention Centre and will close upon the announcement by the Chairman of the meeting.
  2. Please produce your original MyKad/ Identification Card or Passport (for foreigners) during registration. Only original MyKad/Identification Card or Passport will be accepted for the purpose of identity verification. Please ensure that you collect your MyKad/Identification Card or passport thereafter.
  3. No person will be allowed to register on behalf of another person with the original MyKad/Identification Card or Passport of that other person.
  4. Upon verification and registration:
    1. attendance will be recorded and an identification wristband will be provided at the registration counter;
    2. a special QR code will be generated for shareholders to scan and access to the e-polling system using own smartphone/tablet;
    3. if you are attending the AGM as a shareholder as well as a proxy, you will be registered once and will only be given one identification wristband; and
    4. no person will be allowed to enter the Meeting Venue without wearing the identification wristband. There will be no replacement in the event that you lose/misplace the identification wristband.
  6. After registration, please proceed to the Meeting Venue at Exhibition Hall 7, Level 3, Kuala Lumpur Convention Centre.
  7. The registration counter will only handle verification of identity and registration of attendance.
  8. Help desk support is available for any other enquiries/assistance/revocation of proxy's appointment.

LODGEMENT OF PROXY FORM

  1. The proxy form(s) and/or documents relating to the appointment of a proxy shall be deposited or submitted in the following manner not less than 48 hours before the time appointed for holding AGM or adjourned general meeting in accordance with the Company's Constitution:
    1. In hardcopy form
      1. Boardroom Share Registrars Sdn. Bhd. ("Boardroom") 11th Floor, Menara Symphony
        No. 5, Jalan Prof. Khoo Kay Kim Seksyen 13, 46200 Petaling Jaya Selangor Darul Ehsan
      2. By email to bsr.helpdesk@boardroomlimited.com

OR

  1. By electronic means
    If Members who wish to submit their Proxy Form electronically via Boardroom Smart Investor Portal (BSIP) at https://investor.boardroomlimited.com. Kindly refer to the procedures for electronic lodgement of Proxy Form as follows:
    For Individual Shareholders, Corporate Shareholders
    1. Open an internet browser. Latest versions of Chrome, Firefox, Safari, Edge or Opera are recommended.
    2. Log in to BSIP website athttps://investor.boardroomlimited.com
    3. Login your BSIP account with your registered email address and password.
    4. Click "Meeting Event" and select "PETRONAS CHEMICALS GROUP BERHAD 27TH ANNUAL GENERAL MEETING" from the list of companies and click "Enter".

By Shareholder and Corporate Holder

By Nominees Company

• Select the Company that you are representing - for Corporate Account

•

Select the Nominees Company that you are

user only.

representing.

• Go to "PROXY" and click on "Submit eProxy Form".

•

Go to "PROXY" and click on "Submit eProxy

• Click on "Submit eProxy Form".

Form".

• Enter your 9 digits CDS account number and number of securities held.

•

Click on "Download Excel Template" to download.

•

Select your proxy/proxies appointment - either the Chairman of the

•

Insert the appointment of proxy/proxies for each

meeting or individual named proxy/proxies.

CDS account with the necessary data and voting

• Read and accept the Terms and Conditions and click "Next".

instructions in the downloaded excel file template.

• Enter the required particulars of your proxy/proxies.

Ensure inserted data is correct and orderly.

• Indicate your voting instructions for each Resolution - FOR, AGAINST,

•

Proceed to upload the duly completed excel file.

ABSTAIN or DISCRETIONARY. If DISCRETIONARY is selected, your proxy/

•

Review and confirm your

proxy/proxies

proxies will decide on your votes during poll at the meeting.

appointment and click "Submit".

•

Review and confirm your proxy/proxies appointment and click "Submit". •

Download or print the eProxy form as

• Download or print the eProxy Form as acknowledgement.

acknowledgement.

Please note that the closing date and time to submit your proxy/proxies form is by Sunday, 20 April 2025 at 10.00 a.m.

Revocation of Proxy

If a shareholder has submitted his/her proxy form prior to the AGM and subsequently decides to appoint another person or wishes to participate in the AGM by himself/herself, please revoke the appointment of proxy/proxies at least 48 hours before the AGM. Please find the below step for revocation on eProxy form or physical proxy form:

eProxy Form

  • Go to "Meeting Event" and select "PETRONAS CHEMICALS GROUP BERHAD 27TH ANNUAL GENERAL MEETING" from the list of companies and click "Enter".
  • Go to "PROXY" and click on "Submit Another eProxy Form".
  • Go to "Submitted eProxy Form List" and click "View" for the eProxy form.
  • Click "Cancel/Revoke" at the bottom of the eProxy form.
  • Click "Proceed" to confirm.

Physical Proxy Form

  • Please write in to bsr.helpdesk@boardroomlimited.com
    to revoke the appointment of proxy/proxies.

Upon revocation, proxy/proxies appointed earlier will not be allowed to participate at the AGM. In such event, shareholders should advise their proxy/proxies accordingly.

If you wish to attend the AGM in person, please do not submit any Proxy Form. You will not be allowed to attend the AGM together with a proxy appointed by you.

VOTING AT MEETING

  1. The voting at the 27th AGM will be conducted on a poll pursuant to Paragraph 8.29A of the Main Market Listing Requirements of Bursa Malaysia. The Company has appointed Boardroom as the Poll Administrator to conduct the poll by way of electronic voting (e-Voting) and Scrutineer Solutions Sdn. Bhd. as Independent Scrutineers to verify the poll results.
  2. The e-Voting session will commence from the start of the meeting at 10.00 a.m. on 22 April 2025 until such time when the Chairman announces the end of the voting session. Please vote using your smartphone/ tablet with the special QR code, which will be generated during registration. As such, all shareholders and proxies attending the 27th AGM are advised to bring their own personal devices in order to vote.
  3. The resolutions proposed at the 27th AGM and the results of the voting will be announced at the 27th AGM and subsequently via an announcement made by the Company through Bursa Malaysia at www.bursamalaysia.com.

SUBMISSION OF QUESTIONS FOR THE 27TH AGM

  1. Prior to the AGM
    Members and proxies may submit questions before the AGM to the Chairman or the Board of Directors via BSIP at https://investor.boardroomlimited.comusing the same user ID and password provided by "Boardroom no later than Sunday, 20 April 2025 at 10:00 a.m. To submit your questions, please click "Submit Question" after selecting "PETRONAS CHEMICALS GROUP BERHAD 27th ANNUAL GENERAL MEETING" from "Meeting Event".
    Alternatively, you may also send your questions for the 27th AGM to the following email address: Investor Relations: petronaschemicals_ir@petronas.com
  2. During the AGM

Verified shareholder(s), proxy(ies) and corporate representative(s) will be able to ask questions in person during the 27th AGM. The Chairman or the Board of Directors will endeavour to address all questions received in relation to the AGM.

ANNUAL REPORT

  1. The Annual Report is available on the Company's corporate website at www.petronas.com/pcgand Bursa Malaysia's website at www.bursamalaysia.comunder Company's announcements.
  2. You may request for a printed copy of the Annual Report athttps://investor.boardroomlimited.comby selecting "Request for Annual Report" under the "Investor Services".
  3. Kindly consider the environment before you decide to request for the printed copy of the Annual Report. The environmental concerns like global warming, deforestation, climate change and many more affect every human, animal and nation on this planet.

ENQUIRY

For enquiries and administrative details relating to the 27th AGM, please contact Boardroom during office hours from Monday to Friday

8.30 a.m. to 5.30 p.m., details as follows:

Boardroom Share Registrars Sdn. Bhd.

Address

: 11th Floor, Menara Symphony

No. 5 Jalan Professor Khoo Kay Kim

Seksyen 13, 46200 Petaling Jaya

Selangor Darul Ehsan, Malaysia

General Line

: 603-7890 4700 (Helpdesk)

Fax Number

: 603-7890 4670

Email

: bsr.helpdesk@boardroomlimited.com

OTHER INFORMATION

  1. Parking is available at Kuala Lumpur Convention Centre (basement parking) based on first-come, first-served basis. Please be advised that PCG will not reimburse any parking costs incurred and shall not bear any responsibilities for lost parking token(s).
  2. No recording or photography of the 27th AGM proceedings is allowed without the prior written permission of the Company.
  3. Upon registration, with the food redemption coupon, please proceed to collect your refreshment in the refreshment hall at Exhibition Hall 6, Level 1, Kuala Lumpur Convention Centre.

PERSONAL DATA POLICY

By registering for the meeting and/or submitting the instrument appointing a proxy(ies) and/or representative(s), the member of the Company has consented to the use of such data by the Company (or its agents) for the following purposes:

  1. for registration;
  2. communicating with shareholders and proxy holders who participate at the AGM for redemption of door gift;
  3. responding to shareholders' and proxy holders' enquiries;
  4. for internal record keeping;
  5. sending promotional materials, advertisement for marketing purposes;
  6. publication of your personal information in any minutes, website, newsletter, brochure or any other materials which may be published internally or externally;
  7. for processing and administration by the Company (or its agents); and
  8. complying with any laws, listing rules, regulations and/or guidelines.

The member agrees that he/she will indemnify the Company in respect of any penalties, liabilities, claims, demands, losses and damages as a result of the shareholder's breach of warranty.