NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the 3rd Annual General Meeting of Pak Agro Packaging Ltd; will be
held at 16:00 pm on October 15, 2024 to transact the following business at company's registered
office at Plot 22-23, Phase - IV, Hattar Industrial Estate, Hattar. KPK.
To enhance the reach, shareholders can also attend the Meeting online as per the instructions given in Notes.
ORDINARY BUSINESS
- To receive, consider and adopt the Audited Accounts of the Company for the year ended June 30, 2024 together with the Directors' and Auditors' reports thereon.
- To elect the members of the Board for the next tenure.
- To appoint Auditors for the term ending at the conclusion of the next Annual General Meeting and to fix their remuneration. The retiring Auditors Masoom Akhter & Co. Chartered Accountants being eligible have offered themselves for reappointment.
ANY OTHER BUSINESS
- To transact any other business with the permission of the Chair.
NOTES
- Share Transfer Books of Pak Agro Packaging Limited ("Company") shall remain closed from October 14, 2024 to October 16, 2024 (both days inclusive) and no transfer will be registered during that time. Share transfer deeds received in order with the Share Registrar of the Company, i.e. CDC Share Registrar Services Limited (CDCSRSL), CDC House, 99-B, Block 'B', S.M.C.H.S., Main Shahra-e-Faisal,Karachi-74400 at the close of business on October 13, 2024 will be treated in time for all legal entitlements.
- A member entitled to attend and vote at the Annual General Meeting ("Meeting") is entitled to appoint another member as a proxy to attend and vote on his/ her behalf. In case of a corporate entity, being a member, may appoint as its proxy any of its official or any other person whether a member of the Company or not through Board Resolution/ Power of Attorney.
- The instrument appointing a proxy duly stamped/ signed and witnessed, and must be received at the Corporate Office of the Company at 302, 3rd Floor, Green Trust Tower, Jinnah Avenue, Blue Area, Islamabad, Pakistan, not later than forty-eight (48) hours before the Meeting.
- Shareholders whose shares are registered in their account/sub-account with Central Depository System (CDS) are requested to e-mail copy CNIC along with their account number in CDS and participants ID number for verification. In case of appointment of proxy by such account holders, it must be accompanied with participants' ID number and Account/Sub-account number along with attested photocopies of CNIC or the Passport of the beneficial owner. Representatives of Corporate Members should e-mail the usual documents required for such purposes through the e-mail address communicated in Proxy Form through which they are appointed as Proxy of the respective Shareholder.
- Members should quote their Folio. / CDS Account number in all correspondence with the Company and at the time of attending the Annual General Meeting.
- Shareholders are requested to notify the change of address, and any other relevant details, if any, immediately to our Share Registrar.
- In case of joint holders, only one member whose name will appear as main title shareholder in our list of shareholders, will be allowed to attend the General Meeting.
TRANSMISSION OF ANNUAL REPORT:
The Audited Financial Statements of the Company for the year ended June 30, 2024 have been made available on the Company's website (https://www.pakagro.com) in addition to the quarterly financial statements for the prior periods. Further, Annual Report of the Company for the year ended June 30, 2024 has been e-mailed to the respective shareholders who have provided their valid e-mail IDs to the Share Registrar of the Company (CDSRSL). Those members who require a hard copy of the Company's Annual Report are requested to provide us their latest address to enable us send these by courier / post.
PHYSICAL / ONLINE PARTICIPATION IN AGM:
The physical avenue has been given earlier in the notice. For those unable to attend in person, the Company has also made arrangements for conducting the above Shareholders' Meeting online. The shareholders will be able to login and participate in the AGM proceedings through their smartphones or computer devices from their homes or any convenient location after completing all the formalities required for the verification and identification of the shareholders. In this regard, shareholders are required to update their valid e-mail addresses with the Company Secretary Office (info@pakagro.com) latest by October 08, 2024. A detailed procedure shall be communicated through e-mail directly to the shareholders who have provided their valid e-mail IDs and same shall be placed at the Company's website (https://www.pakagro.com) in investor relations section. The shareholders' who have already updated their valid e-mail addresses with the Company or its Share Registrar (CDCSRSL) and are interested to attend AGM may send below information at info@pakagro.com for the shareholders/ appointed proxy's verification from their duly registered valid e-mail address for the registration purposes latest by October 10, 2024
In case of appointment of a proxy, please communicate above information for the individual who has been appointed as proxy of the Shareholder to participate and vote on behalf of the respective shareholder along with the duly signed proxy form.
FORM OF PROXY
I / we __________________________________________________________a
member of Pak Agro Packaging Limited and holder of _________________ shares as per
Shares Register Folio # / CDC Participant I.D Participant ID # Sub A/C # / Investor A/C #
____________________ do hereby appoint ______________________________
of ____________________________________________________ or failing him
_________________________________ of ________________________ who is
also member of the Company vide Registered Folio # __________________________ as my
- our proxy to attend, speak and vote for me / us and on my / our behalf at the Annual General Meeting of the Company to be held on Tuesday the October 15, 2024 at 16.00 hours and at any adjournment thereof.
As witness my / our hand this _______ day of October 2024 at _______________
Signature Of Witness 1
Name
CNIC No
Address
Signature Of Witness 2
Name
CNIC No
Address
Affix Revenue Stamp of
Rs 50/-
Member's Signature
Date: ________________ Place___________________________________
Notes:
- A member entitled to attend and vote at the AGM is entitled to appoint another member as a proxy to attend and vote instead of him / her. The instrument appointing a proxy must be received at the registered office of the company not less than 48 hours before the time fixed for AGM.
- In case of individuals, the account holder and / or sub-account holder, whose registration details are uploaded as per the CDC Regulations, shall submit scan / photo of the proxy form as per above requirements.
- The proxy form shall be (i) dully stamped with adhesive revenue tickets of Rs.50/- and (ii) witness by two persons, whose names addresses and CNIC numbers shall be mentioned on the proxy form.
- Attested copies of CNIC of the Passport of beneficial owners and of the proxy shall be furnished with the proxy form
- The proxy shall submit scan/photo of his original CNIC of Passport at the time of login to the Video Link / Zoom application for attending online AGM.
- In case of corporate entity, scan/photo of the Board's resolution / power of attorney with specimen signature thereon shall be submitted online (unless it has been provided earlier) along with proxy form to the company at the time of login to the Video-Link / Zoom application for attending online AGM.