(Constituted in the Republic of Singapore pursuant to a trust deed dated 31 March 2006 (as amended))
MINUTES OF ANNUAL GENERAL MEETING PLACE : Suntec Singapore Convention & Exhibition Centre, Level 4, Hall406, 1 Raffles Boulevard, Singapore 039593
In accordance with the Trust Deed, Perpetual (Asia) Limited, as trustee of ESR-REIT (the "Trustee") had nominated Ms Stefanie Yuen Thio to preside as Chairperson of the annual general meeting (the "Meeting" or "AGM"). The Chairperson welcomed all the unitholders of ESR-REIT ("Unitholders") for attending the 16th AGM.
The Chairperson introduced herself, the Chief Executive Officer & Executive Director, other Directors of the ESR-REIT manager ("Manager"), the Management team, the Company Secretary, Ernst & Young LLP as the auditors of ESR-REIT, the Trustee, and other professionals who were present in the Meeting.
QUORUMAs a quorum was present, the Chairperson declared the Meeting open at 10.00 a.m.
NOTICEThe notice convening the Meeting was taken as read.
PRESENTATION BY THE CHIEF EXECUTIVE OFFICER ("CEO") & EXECUTIVE DIRECTORThe Chairperson invited Mr Adrian Chui, the CEO and Executive Director to make a presentation on the key developments, performance of the Trust in Year 2024 and the outlook for 2025.
POLL VOTINGMs Stefanie Yuen Thio, in her capacity as Chairperson of the Meeting, called for voting on all the resolutions to be conducted by poll pursuant to Schedule 1 of the Trust Deed. She explained that the poll will be undertaken in a paperless manner using a wireless handheld device and a short video on "How to Vote" was played to the Unitholders as part of the voting process.
The Chairperson had been appointed as proxy by Unitholders who had directed the Chairperson of the Meeting to vote for, against, or abstain from voting on, the ordinary resolutions as set out in the Notice of AGM. Accordingly, she casted all votes as so directed for each resolution.
All valid proxy forms received by the deadline as specified in the Notice of AGM, had been accounted for and had been independently verified by DrewCorp Services Pte Ltd, the appointed scrutineers for the Meeting, and Boardroom Corporate & Advisory Services Pte. Ltd., the appointed polling agent for the Meeting.
GENERAL QUESTIONS AND ANSWERS ("Q&A")It was noted that the Manager had received several questions from Unitholders before the AGM. The Manager had addressed the relevant and substantial questions raised by Unitholders in a separate announcement on 18 April 2025.
The Chairperson invited Unitholders present at the Meeting to ask questions via the microphones provided.
A copy of the questions raised and responses provided thereof is attached to these minutes as Appendix I.
The Chairperson proceeded to deal with the ordinary resolutions of the AGM after the close of the Q&A session.
ORDINARY BUSINESS ORDINARY RESOLUTION 1 - TO RECEIVE AND ADOPT THE TRUSTEE'S REPORT, THE STATEMENT BY THE MANAGER AND THE AUDITED FINANCIAL STATEMENTS OF ESR-REIT FOR THE FINANCIAL YEAR ENDED 31 DECEMBER 2024The Ordinary Resolution 1 was proposed by the Chairperson, the motion was put to vote and the results of the poll for the Ordinary Resolution 1 were as follows:
Total | For | Against | |||
Total number of units represented by votes for and against the relevant resolution | As a percentage of total no. of votes for and against the resolution (%) | No. of units | As a percentage of total no. of votes for and against the resolution (%) | No. of units | As a percentage of total no. of votes for and against the resolution (%) |
3,132,822,126 | 100.00 | 3,116,949,381 | 99.49 | 15,872,745 | 0.51 |
Based on the results of the poll, the motion was declared carried by the Chairperson and it was RESOLVED:
That the Trustee's Report, the Statement by the Manager and the Audited Financial Statements of ESR-REIT for the financial year ended 31 December 2024 and the auditors' report thereon be received and adopted.
ORDINARY RESOLUTION 2 - TO RE-APPOINT ERNST & YOUNG LLP AS AUDITOR OF ESR-REIT TO HOLD OFFICE UNTIL THE CONCLUSION OF THE NEXT ANNUAL GENERAL MEETING AND TO AUTHORISE THE DIRECTORS OF THE MANAGER TO FIX THEIR REMUNERATIONThe Meeting proceeded to seek Unitholders' approval on the re-appointment of Ernst & Young LLP as Auditor of ESR-REIT to hold office until the conclusion of the next annual general meeting and to authorise the Directors of the Manager to fix their remuneration.
The Ordinary Resolution 2 was proposed by the Chairperson, the motion was put to vote and the results of the poll for the Ordinary Resolution 2 were as follows:
Total | For | Against | |||
Total number of units represented by votes for and against the relevant resolution | As a percentage of total no. of votes for and against the resolution (%) | No. of units | As a percentage of total no. of votes for and against the resolution (%) | No. of units | As a percentage of total no. of votes for and against the resolution (%) |
3,136,405,786 | 100.00 | 3,106,443,112 | 99.04 | 29,962,674 | 0.96 |
Based on the results of the poll, the motion was declared carried by the Chairperson and it was RESOLVED:
That Ernst & Young LLP be re-appointed as Auditor of ESR-REIT to hold office until the conclusion of the next annual general meeting at a remuneration to be determined by the Directors of the Manager.
SPECIAL BUSINESS: ORDINARY RESOLUTION 3 - GENERAL MANDATE FOR THE ISSUE OF UNITS AND/OR CONVERTIBLE INSTRUMENTSChairperson informed the Unitholders that the Ordinary Resolution 3 was to authorise the Manager and the Trustee to issue ESR-REIT units not exceeding 50% of the total number of issued units (excluding treasury units, if any), after adjusting for:
any new units arising from the conversion or exercise of any instruments which are issued and outstanding or subsisting at the time the resolution is passed; and
any subsequent bonus issue, consolidation or subdivision of units, of which the aggregate number of units to be issued other than on a pro rata basis to existing Unitholders shall not exceed 20% of the total number of units (excluding treasury units, if any).
The Ordinary Resolution 3 was proposed by the Chairperson, the motion was put to vote and the results of the poll for the Ordinary Resolution 3 were as follows:
Total
For
Against
Total number of units represented by votes for and against the relevant resolution
As a percentage of total no. of
votes for and against the resolution (%)
No. of units
As a percentage of total no. of votes for and against the resolution
(%)
No. of units
As a percentage of total no. of votes for and against the resolution
(%)
3,134,009,486
100.00
2,653,630,661
84.67
480,378,825
15.33
Based on the results of the poll, the motion was declared carried by the Chairperson and it was RESOLVED:
That authority be and is hereby given to the Manager, to:
(i) issue units in ESR-REIT ("Units") whether by way of rights, bonus or otherwise, and including any capitalisation of any sum for the time being standing to the credit of any
of ESR-REIT's reserve accounts or any sum standing to the credit of the profit and loss account or otherwise available for distribution; and/or
(ii) make or grant offers, agreements or options that might or would require Units to be issued, including but not limited to the creation and issue of (as well as adjustments to) securities, warrants, options, debentures or other instruments convertible into Units (collectively, "Instruments"),
at any time and upon such terms and conditions and for such purposes and to such persons as the Manager may in its absolute discretion deem fit; and
issue Units pursuant to any Instruments made or granted by the Manager while this Resolution was in force (even though the authority conferred by this Resolution may have ceased to be in force at the time such Units are issued),
provided that:
the aggregate number of Units to be issued pursuant to this Resolution (including Units to be issued pursuant to Instruments made or granted pursuant to this Resolution) shall not exceed fifty per cent. (50%) of the total number of issued Units (excluding treasury Units, if any) in each class as calculated in accordance with subparagraph (2) below, of which the aggregate number of Units to be issued other than on a pro rata basis to existing Unitholders shall not exceed twenty per cent. (20%) of the total number of Units (excluding treasury Units, if any) in each class as calculated in accordance with sub-paragraph (2) below;
subject to such manner of calculation as may be prescribed by the Singapore Exchange Securities Trading Limited ("SGX-ST") for the purpose of determining the aggregate number of Units that may be issued under sub-paragraph (1) above, the total number of issued Units (excluding treasury Units, if any) shall be calculated based on the total number of issued Units (excluding treasury Units, if any) at the time this Resolution is passed (which shall be adjusted based on whether the Proposed Unit Consolidation (as defined herein) proceeds)1, after adjusting for:
any new Units arising from the conversion or exercise of any Instruments which are issued and outstanding or subsisting at the time this Resolution is passed; and
any subsequent bonus issue, consolidation or subdivision of Units;
in exercising the authority conferred by this Resolution, the Manager shall comply with applicable legal requirements governing ESR-REIT, including but not limited to the provisions of the Listing Manual of the SGX-ST (the "Listing Manual") for the time being in force (unless such compliance has been waived by the SGX-ST) and the trust deed constituting ESR-REIT (as amended) (the "Trust Deed") for the time being in force (unless otherwise exempted or waived by the Monetary Authority of Singapore);
(unless revoked or varied by the Unitholders in a general meeting) the authority conferred by this Resolution continues in force until (i) the conclusion of the next AGM of ESR-REIT or (ii) the date on which the next AGM of ESR-REIT is required by applicable regulations or the Trust Deed to be held, whichever is earlier;
where the terms of the issue of the Instruments provide for adjustment to the number of Instruments or Units into which the Instruments may be converted, in the event of rights, bonus or other capitalisation issues or any other events, the Manager is authorised to issue additional Instruments or Units pursuant to such adjustment notwithstanding that the authority conferred by this Resolution may have ceased to be in force at the time the Instruments or Units are issued; and
the Manager, any Director and the Trustee be and are hereby severally authorised to complete and do all such acts and things (including, without limitation, executing all such documents as may be required) as the Manager, such Director or, as the case may be, the Trustee may consider necessary, expedient, incidental or in the interest of ESR-REIT to give effect to the authority contemplated and/or authorised by this Resolution.
ORDINARY RESOLUTION 4 - TO AUTHORISE THE MANAGER TO REPURCHASE OR OTHERWISE ACQUIRE UNITS FOR AND ON BEHALF OF ESR-REIT PURSUANT TO THE UNIT BUY-BACK MANDATEChairperson informed the Unitholders that the Ordinary Resolution 4 was to authorise the Manager to repurchase or otherwise acquire units for and on behalf of ESR-REIT in accordance with the Unit Buy-Back Mandate set out in the Circular to Unitholders dated 1 April 2025.
The Ordinary Resolution 4 was proposed by the Chairperson, the motion was put to vote and the results of the poll for the Ordinary Resolution 4 were as follows:
Total
For
Against
Total number of units represented by votes for and against the relevant resolution
As a percentage of total no. of
votes for and against the resolution (%)
No. of units
As a percentage of total no. of votes for and against the resolution
(%)
No. of units
As a percentage of total no. of votes for and against the resolution
(%)
3,135,516,797
100.00
3,119,624,455
99.49
15,892,342
0.51
Based on the results of the poll, the motion was declared carried by the Chairperson and it was RESOLVED:
That:
the exercise of all the powers of the Manager to repurchase or otherwise acquire Units for and on behalf of ESR-REIT not exceeding in aggregate the Maximum Limit (as hereafter defined), at such price or prices as may be determined by the Manager from time to time up to the Maximum Price (as hereafter defined), whether by way of:
market repurchase(s) or acquisition(s) of Units through the trading system of the SGX-
ST; and/or
off-market repurchase(s) of Units otherwise than on a securities exchange and made under an "equal access scheme" for repurchase of Units from Unitholders in accordance with the Trust Deed,
and otherwise in accordance with the Trust Deed and all applicable laws and regulations including without limitation the Listing Manual as may for the time be applicable, be and is hereby authorised and approved generally and unconditionally (the "Unit Buy-Back Mandate");
the authority conferred on the Manager pursuant to the Unit Buy-Back Mandate may be exercised by the Manager at any time and from time to time during the period commencing from the date of the passing of this Resolution and expiring on the earliest of:
the conclusion of the next AGM of ESR-REIT or the date on which the next annual general meeting of ESR-REIT is or is required by applicable laws and regulations or the Trust Deed to be held, whichever is the earlier;
the date on which the repurchases of Units by the Manager pursuant to the Unit Buy-
Back Mandate are carried out to the full extent mandated; or
the date on which the authority conferred by the Unit Buy-Back Mandate is revoked or varied;
in this Resolution:
