ELAHI COTTON MILLS LIMITED
NOTICE OF 55TH ANNUAL GENERAL MEETING
Notice is hereby given that 55 4 Annual General Meeting of the Shareholders of the Company will be held at the Registered Office of the Company at 270-Sector I/9, Industrial Area, Islamabad on October 25, 2025 at
10.00 a.in. to transact the following business:-
To Confirm the minutes of the 54"' Annual General Meeting.
To consider, approve and adopt the Chairman's Review Report, the Reports of Directors and Auditors together with Audited Financial Statements of the Company for the year ended June 30, 2025.
To appoint Auditors of the Company for the next financial year and to fix their remuneration. The Audit Committee and Board of Directors have recommended for reappointment of M/s. BDO Ebrahiir & Co, Chartered Accountants, Islamabad as external Auditors.
To transact any other ordinary business of the Company with the prior permission of the Chairlran.
BY ORDER OF THE BOARD
Islamabad, October 03, 2025.
NOTES:
(MAHFOOZ ELAHI)
Chief Executive
I. In order to facilitate and for the safety and well-being of the shareholders, the Company in addition to con vening a physical meeting, has also arranged the attendance of the shareholders virtually through video link facility. The shareholders who are interested in attending the AGM proceedings online may send the below information along with the valid copy of both sides of CNIC with the subject "Registration for AGM of Elahi Cotton Mills Limited" at elahicotton@gtnail.com lor their appointed proxy's verification. Such information should be sent from their duly registered valid email ID for the registration purposes latest by October 21, 2025.
Shareholder's Name | Fo|io/ CDCNo | No. of shares held | CNlC No. | Cell No. | kcgistcrcd Email JD | |
A detailed procedure shall be communicated through the email directly to the shareholders who have provided their valid email IDs and the same shall be placed at the Company's website: https://www.elahicotton.com in the investor i'elations section. The shareholders can also provide their comments/suggestions for the agenda items of' the AGM at the above email address. Members are therefore, encouraged to attend the AGM through video link or by consolidating their attendance through proxies.
Ctac Share Transfer Books o1 the Cr›rnpany will be closed from October 19, 2025 to October 25, 2025 (both days inclusive). Transfers i'eceived at the ollicc ot' Share Registrar Mls. Corplink (Pvt) 1imitcd, Wings Arcade, l-K Conunercial, Model Town, Lahore: at the close of business on October 18, 2025 will be treated in time tor attending the Annual General Meeting. The Company shall arrange all protective measures to the participant in this AGM.
A member entitled to attend and vote in the meeting is authorized to appoint any other member a proxy to attend, speak and vote for him or her. In order to valid, an instrument of proxy and the power of Attorney or other authority (if any) under which it is signed, or a notarially certified copy of such power or Authority, must be reached at the Registered Office oI'the Company not less than 45 hours before the time of the Meeting,
5. In compliance with SECP notification No. 634(1)/2014 dated July 10, 2014, the audited financial statements and reports of the Company for the year ended June 30, 2025 have been placed on the Company's website: https://www.elahicotton.com.for the information, download and review of shareholders.
G. In accordance with the provisions of Section 72 of the Companies Act, 2017 and subsequent directive received tram the Securities & Exchange Conunission of Pakistan on the subject, the Company hereby request the physical shareholders to Con vert their Physical Shares into Book-Entry form through lnvestor Accounts Services o1'Central Depository Company or any Participant/TRE Certificate-holder ot"the Pakistan Stock Exchange Limited.
7. Members are requested to immediately inform the Company or our Share Registrar M/S. Corplink (Pvt) Limited, Wings Arcade, 1-K, Commercial, Model Town, Lahore, of any change in their registered address and provide valid and legible photocopies of CNIC, if not provided earlier.
b. Nuiaabcr of Dividend amount pertaining to various shareholders are lying outstanding/unclaimed. List of such shareholders is available at Company's website www.elahicotIon coin. Such shareholders are requested to contact Share Registrar of the Company (at the above mentioned address) or Company Secretary, for any further detail for payment thereof.
Pursuant to SECP Circular No. 10 of 2014 dated May 21, 2014, il' Company receives Consent Form from at least five mciaabers or any member holding aggregate 10% or more shareholding residing at geographical location to participate in the meeting through video conference at least 10 days prior to the date of meeting, the Company shall arrange video conference facility in that city subject to availability of such facility in that city. To avail this facility please provide tollo 'ing information and submit to registered oftice of the Company:
1/We o1' being a member ot E lahi Cotton Mi11s Limited, holdi°8 ordinary shares as per Register Folio/CDC Account No. hereby opt for video conference facility at Signature of Member(s)
The Company's Annual Audited Financial Statements for the year ended June 30, 2025 along with Directors and Auditors Reports are available on the Company's website at www.elnhicotton cont. Alternatively, shareholders c:in access the tin‹inci‹il statements by scann ing the QR code. However shareholders may request to provide hard copy of the Atuuial Account s.
In view of prohibition under Section 155 of the Companies Act, 20 17. the Company does not distribute hlfts in uny torrn to its naeiribers in any general meeting.