DEWAN SUGAR MILLS LIMITED
FOkM-4
January 5,2026
The General Manager
Pakistan Stock Exchange Limited Stock Exchange Building
Stock Exchange Road Karachi, Pakistan.
Subject: Notice of Annual General Meeting
Dear Sir,
Enclosed please finda copy of the Notice of Annual General Meeting to be held on Monday January 26. 2026 for circulation amongst your members.
Yours faithfully,
Muhomrñ d Honi German
Company Secret
Enclosures: (As above)
A Y OU S UV D TWA N C OMPA N V
DEWAN SUGAR MILLS LIMITED
Reg Ist+red Ollie e- Dewan Cen tre , ñ -A. La aza r Beach Hote Roa cl Kmrachi - 7d000 ^akisInn
Syed Moqbod Director
DEWAN SUGAR MILLS LIMITEO
NO7ICE OF ANNUAL GENERAL MEETING
NOTICE IS HEREbY GIVEN that 44'^ Annual GeneaI Meeting of Dewan Sugar Mtlts limited ("DS IL" or "fhe Company"] be held on Monday, January 26, 1026, of 12:00 noon. at Dewan Cement Limited Factory Site, at Deh Dhando. Dhabeji. District Malir. Karachi, Pakistan: to transact the following businesses upon recitafion from Holy Qur'aan and other religious recitals:
To confirm the minutes of the preceding Annual General Meeting of the Company held on Monday, January 27, 2025:
To elect Seven Directors on the Board of Directors of the Company. pursuant to the provisions of Section 159 of the Companies Act. 2017 ("the Act"). The following are the retiring Directors:
Qtr. fshffoq Ahmad
Mr. Abdul hoslt
Syed Moqbool Ali
Mr. Mehmood-ul-Hosson Asghar
- Mr. Ghozonfor Baker Sfddiqf
- Mr. Az/z-uI•0oque
To receive. consider, approve and adopt the annual audited financial statements of the Company for the year ended September 30.2025,-togetfier with the Directors 'and Auditors Reports thereon:
To appoint the Statutory Auditors of the Company for the e"nsuring year. and to fix their remuneration;
To consider any other business with the permission of the Chair.
By order ot th
Karachi: January 05, 2026 Notes:
homm onlf ermon Comp Seer ory
The share transfer books of the company will remain closed from January 19, 2026 to January 26, 2026 (both days inclusive). Transfers received in order at the share registrar office Mls. BMF Consultants Pakistan (Private) Limited. Located at Anum Estate 8uilding, Room No. 3T 0 & 311. 3'd Floor, 49, Darul Aman Society, Main Shahrah-e-Faisal, adjacent to Baloch Colony Bridge. Karachi. Pakistan.
A member entitled to attend and vote at this meeting may appoint another member as his/her proxy to attend the meeting and vote for hislher behalf. proxies in order to be effective must be received at the Shares Registrar Office duly stamped and signed not less than 48 hours (Working days onlyj before the time of holding of the meeting.
A YOUOUW DEWAN COMPANY
DEWAN SUGAR MILLS LIMITED
DEWAN SUGAR MILLS LIMITED
CDC Account Holder will further hove to follow the guidelines as laid down In Circular 1 dated January 26, 2000 issued by Securities and Exchange commission of Pakistan for attending the meeting and appointment of proxies.
C. Video Cor4eience Foclllty:
Pursuant to the provisions of the Companies Act, 2017, member can avail video conference facility to participate in this Annual General Meeting provided thot the company receives consenf from the members holding in aggregate 10% or more shareholding, residing in a city, at least seven (7) days prior to the date of meeting. Subject to fhe fulfillment of the above conditions, members shall be informed of the venue along with complete information necessary to access the facility. Format of request form has been placed on fhe Company's website.
Aftendonce through Zoom:
The members may attend fhe AGM online through ZOOM. by following the below guidelines:
The member shall get himself/herself registered by sending his/her request to the Company at e-mail ID dsml.corp6vousufdewon.com as per Standard Request Form available on the Company's website (http:// .vousufdewan.com/DSML/index.htm! or can send his/her request to the Company Sedretary at Dewan Centre, 3-A Lalazar Beach Hofel food Karachi along witha legible copy of CNIC not later than January 23.2026.
(iij Zoom link shallbe serit by the Company only on. email ID or Mobile/WhatsApp Number mentioned in Standard request Form."
Deposit of physical Shores bflo CDC Account,
As per section 72 of the Companies Act,207' every existing company shall be required to replace ifs physical shares with book-entry form in a manner as may be specified and from the date notified by the commission. withina period not exceeding four years from the commencement of the Act i.e May 30,2017.
The physical Shareholders having physical shareholding are encouraged to open CDC Investor Account with CDC or CDC Sub-Account with any of the brokers to place their physical shares into Script less form.
E-Votlng Procedure
Details of the e-voting facilily will be shared through an email with those members of the Company who have their valid CNIC numbers, cell numbers. and email addresses OVOiIobIe in the register of members of the Company within due course.
The web address. login details. will be communicated to members via email.
DEWAN SUGAR MILLS LIMITED
Rsgisfered Office: Dewen Centre, 3-A, Lalazer Beach Hotel Corporate Office: 2nd Floor Nock 'A', Finance & Trode Centre
Road, Karachi - 74000 Pakistan
Fe,+92213S630BB0lUAH +9S21 10 364111
Shohrah-e-Foisol, Xomchi-75350 Pakistan
Fox +92 2 1 35630886 I +g2 21 T 11 364 111
DEWAN SUGAR MILLS LIMITED
Identity of the members indenting to case vote through E-voting shall be authenticated through authenticated login.
E-Voting lines will start from January 19. 2026 at ] 0 a.m. and shall close on January 25. 2026 at 5 p.m. Members can cast their votes any time in the period.
Procedure for Voting Through Poslol Ballot
For voting through Postal Ballot members may exercise their right to vote as per provisions of the Companies (Postal Ballot) Regulations. 2018 subject to fhe requirement of Section
143 and 144 of the Companies Act, 20 7. Further details in this regard will be communicated to the shareholders within the legal time frame as stipulated under these said Regulations. if required.
The members shall ensure that duly filed oncl signed ballot paper along with copy of CNIC should reach the Chairman o{ the meeting through post on the Company's Registered office or email at dsml.corp6voosufdewan.com one day before the Annual General Meeting i.e. January 25. 2&26 during the working hours. The signature on the ballot paper shall match with the4ignofure on CNIC or Company records.
", .,.
Appolntment of Scruflnlzer.
In accordance with the regulation 11 of the Companies (Postal Ballotj regulation, 2018 (the Regulationj, the Board of Qlrectors of the Company has appointed M/s. Faruq Ali & Co. Charfered Accountants.a QCR rated audit firm, to act as scrutinizer of the Company for election of directors In the rrieéting and. to undertake other responsibilities as defined in regulation 1IA of the RegulatiQn.
Forllculars of Physical Shoréholden:
According to section*119 of the Companies Act, 2017 and Regulation 19 of the Companies (General Provisions and Forms) Regulations, 20a 8, all physical Shareholders are advised to provide their mandatory information such as CNIC number. address, email address. contact mobile/telephone number. International Bank Account Number (IBAN), etc. to Company's Share Registrar at their address M/s. BMF Consultants Pakistan (Private) Limited. Located at Anum Estate Building, Room No. 310 & 311, 3r^ Floor, 49, Darul Aman Society. Main Shahrah-e-Faisal, adjacent to Baloch Colony Bridge, Karachi. email (bmfconsultantspakistan@gmail.comj immediately to avoid any non-compliance of law or any inconvenience in future.
Updaflng of Fortlculors:
The Shareholders are requested to promptly notify change in their address, if any, to the Company's Share Registrar. In case of corporate entity, the shareholders are requested to promptly notify change in their particulars of fheir aufhorized representafive, if applicable.
DEWAN SUGAR MILLS LIMITED
Registered Of"ñce: Dewan Cenbe. 3-A. Lalazar Beach Hotel Corporo!e6M re:yndtloorBlmt'S',P-inenro8TmdeC»nW
Raad, Karachi - 74000 Palcistan
Sf'ehreh-e-foisol,Woechi-7535OPoki*sr'
F&x+9**i35630886lU*M+9251 lI1 364117
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DEWAN SUGAR MILLS LIMITED
restriction on Distribution of Gifts:
In accordance with the directive issued by the SECP Vide SRO 452 (l j/2025 dated 17*^ March 2025 the Company would like to inform all the shareholders that no giffs will be distributed at the AGM.
DEWAN SUGAR MILLS LIMITED
Registered Office: Oewan Centre, 3-A, Lalazar Beach Hote)
Road, Karachi - 74000 Pakistan
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