Ind. plc.- notices of annual general meeting (agm) -

NOTICE OF 35th ANNUAL GENERAL MEETING OF

ALUMINIUM EXTRUSION INDUSTRIES PLC

{RC No. 2637}

(PURSUANT TO SECTION 237 OF THE COMPANIES AND ALLIED MATTERS ACT 2020)

NOTICE IS HEREBY GIVEN THAT the 35th Annual General Meeting of ALUMINIUM EXTRUSION INDUSTRIES PLC will be held at the Board Room of Kunoch Limited, 14A, Oba Elegushi Street, Ikoyi, Lagos on Friday the 25th Day of November 2022 at 1.00 p.m. prompt to transact the following business:

Ordinary Business

1. To lay before the Members, the Report of the Directors and the Audited Financial Statements together with the Auditors and Audit Committee Reports for the year ended 31st December 2021.
2. To declare a dividend.
3. To re-elect the following Director who retires by rotation and being eligible, offers himself for re- election notwithstanding that he is over 70 years of age. A Special Notice of his age has been given to the Company pursuant to Section 282 of the Companies and Allied Matters Act 2020:
4. 1. Dr. Pascal Dozie, CON
5. To authorize the Directors to fix the Remuneration of the Auditors.
6. To elect members of the Statutory Audit Committee in accordance with the provisions of Section 404 (6) of the Companies and Allied Matters Act, 2020.
7. To disclose the Remuneration of the Managers of the Business.
   Special Business: Ordinary Resolution
8. To approve the Directors' remuneration for the financial year ended December 31, 2021, as contained in the Annual Report and Accounts.

Dated this 22nd day of October 2022

BY ORDER OF THE BOARD

DCSL Corporate Services Limited

Company Secretaries

Notes:

• Compliance with Covid-19Related Directives and Guidelines: In line with the guidelines of the Corporate Affairs Commission on the conduct of Annual General Meeting of Public Companies by proxies and the need to comply with the directives and regulations of the Federal Government of Nigeria, Lagos State Government, the Nigerian Centre for Diseases Control on safety and health measures as well as advisory precautions by the World Health Organization against the COVID-19 Pandemic, the gathering of more than 50 people has been prohibited. Therefore, the number of people to attend the Annual General Meeting shall not exceed the maximum number of persons approved to be in a social/public gathering by the Lagos State Government as of the date of the meeting.
• Proxy: Any member of the Company entitled to attend and vote at this meeting is also entitled to appoint a proxy to attend and vote in his/her stead. A proxy need not be a member of the Company. For the appointment of the proxy to be valid, a Proxy Form must be completed and deposited either at the office of the Registrars, GTL Registrars & Data Solutions Limited, 274, Murtala Muhammed Way, Yaba, Lagos not later than 48 hours before the time fixed for the meeting. A blank Proxy Form is attached to the Annual Report and may also be downloaded from the Company's website at https://www.alexnigeria.com/
• Attendance by Proxy: Aluminium Extrusion Industries Plc being a responsible corporate citizen is aware of the challenges posed by the COVID-19 Pandemic and mindful of the need to combat the spread of the virus in line with the Corporate Affairs Commission (CAC) guidelines, attendance at the AGM shall be by proxy only. Shareholders are required to appoint a proxy of their choice from the list of nominated proxies below:
• • Chief Robert I Igwe
  • Mr. Olugbosun Banji
  • Mr. Anyanwu Leonard Chukwuma

• • Mr. Okezie Abraham Onyemaechi
  • Pastor Williams Adebayo
• Stamping of Proxy: The Company has arranged at its cost, for the stamping of the duly completed and signed Proxy Forms submitted to the Company's Registrars within the stipulated time.
• Online Streaming of AGM: The AGM will be streamed live online. This will enable Shareholders and other stakeholders who will not be attending physically to follow the proceedings. The link for the AGM online live streaming will be made available on the
  Company'syoutubechannelat: https://youtube.com/channel/UCUMPw6peKz2N4CYCRf9vuRg
• Dividend Payment A total dividend of ₦10,099,780 representing 5 kobo per share has been recommended by the Board for approval. If approved, the payment of the dividend will be made on Monday, 28th November 2022 to shareholders whose names appear in the
  Company's Register of Members at the close of business on Friday, 27th May 2022.
• Closure of Register and Transfer Books: The Register of Members shall be closed from 30th May 2022 to 6th June 2022, (both days inclusive) to update the Register of Members.
• Nomination of Statutory Audit Committee Members: In accordance with Section 404(6) of the Companies and Allied Matters Act 2020, any member may nominate a shareholder as a member of the Statutory Audit Committee by giving notice in writing of such nomination to the Company Secretary at least twenty-one (21) days before the Annual General Meeting. Such notice of nominations should be sent via email to tcmadubueze@gtlregistrars.comor ialagbe@dcsl.com.ng
• Re-election/Appointmentof Directors: In accordance with the provisions of CAMA 2020, Dr. Pascal Dozie, CON retires by rotation at the 35th AGM. The retiring Director, being eligible, offers himself for re-election.
• E-AnnualReport: The electronic version of the Annual Report may be downloaded at the Company's website https://www.alexnigeria.com/Shareholders who have provided their email addresses to the Registrar will receive the electronic version of the Annual report via email.

• Rights of Security Holders to Ask Questions: In compliance with Rule 19.12(c) of the Nigeria Exchange Ltd Rulebook, a member and other Security Holder of the Company have a right to ask questions not only at the Annual General Meeting, but also in writing before the Meeting, and such questions must be submitted at least one (1) week before the meeting.