Note: This document has been translated from the Japanese original for reference purposes only. In the event of any discrepancy between this translated document and the Japanese original, the original shall prevail. The Company assumes no responsibility for this translation or for direct, indirect or any other forms of damages arising from the translation.
(Stock Exchange Code: 4813)
November 4, 2025 (Date of commencement of electronic provision measures: October 28, 2025)
To Shareholders with Voting Rights:
Kiyoyasu Oishi Representative Director ACCESS CO., LTD.
3 Kandaneribei-cho, Chiyoda-ku, Tokyo
NOTICE OF THE EXTRAORDINARY GENERAL MEETING OF SHAREHOLDERSDear Shareholders:
We would like to express our appreciation for your continued support and patronage.
The Extraordinary General Meeting of Shareholders of ACCESS CO., LTD. (the "Company") will be held for the purposes as described below.
Measures for electronic provision have been taken for the convocation of this General Meeting of Shareholders, and the matters to be provided electronically are posted on the following internet website.
The Company's website:
https://www.access-company.com/en/investors/library/shareholders/
In addition to the above website, matters to be provided electronically will also be posted on the following internet website. Access the following website, enter and search for the issue name (ACCESS) or the stock exchange code (4813), select "Basic information," and then select "Documents for public inspection/PR information."
The Tokyo Stock Exchange website (Listed Company Search): https://www2.jpx.co.jp/tseHpFront/JJK020010Action.do?Show=Show
If you are not attending the Meeting in person, you may exercise your voting rights in writing (by returning the enclosed Voting Rights Exercise Form via postal mail) or by electromagnetic means (via the Internet). Please review the attached reference documents for the General Meeting of Shareholders and exercise your voting rights.
- Date and Time: Wednesday, November 19, 2025 at 10:00 a.m. Japan time
- Place: Belle Salle Akihabara (B1F Hall) Sumitomo Fudosan Akihabara Building, B1 3-12-8 Sotokanda, Chiyoda-ku, Tokyo
- Meeting Agenda: Proposals to be resolved:
Proposal 1: Election of One (1) Executive Director
Proposal 2: Election of Two (2) Audit & Supervisory Board Members
When attending the Meeting, please submit the enclosed Voting Rights Exercise Form at the reception desk.
If you do not indicate your vote of approval or disapproval of proposals on the Voting Rights Exercise Form, you will be deemed to have approved the proposals.
Should there be any amendments to the matters to be provided electronically, the amendments will be posted on the websites where the original documents were posted.
We request shareholders attending the Meeting to check the latest information on the spread of infectious diseases and their own health condition on the day of the Meeting, and take protective measures as necessary, such as wearing a face mask, upon coming to the venue of the Meeting. Furthermore, we may implement measures to prevent infection at the venue on the day of the Meeting, such as having our staff wear face masks and providing alcohol disinfectant, and we would appreciate your cooperation.
In order to further strengthen our management structure, including internal control functions, the Company proposes the election of one (1) Executive Director. Furthermore, Mr. Tsutomu Yoshioka, a candidate for Executive Director, will resign from his position as Audit & Supervisory Board Member of the Company at the conclusion of this Extraordinary General Meeting of Shareholders and assume the office of Executive Director of the Company.
The candidate is as follows:
Name (Date of birth) | Career summary, positions and responsibilities at the Company (Significant concurrent positions) | Number of shares of the Company held |
Tsutomu Yoshioka | April 1984 Joined Showa Shell Sekiyu K.K. September 2002 General Manager of Hokkaido Branch Office of Showa Shell Sekiyu K.K. April 2005 Representative Director, President of Shoseki Gas K.K. July 2008 Representative Director, President of Enessance Holdings Co., Ltd. March 2011 Executive Officer in charge of Accounting, Finance, and Credit Management of Showa Shell Sekiyu K.K. April 2015 Executive Officer, General Manager of Petroleum Business Division Metropolitan Area Branch of Showa Shell Sekiyu K.K. March 2017 Audit & Supervisory Board Member of Showa Shell Sekiyu K.K. April 2019 Senior Executive Officer of Idemitsu Kosan Co., Ltd. June 2021 Audit & Supervisory Board Member of Idemitsu Kosan Co., Ltd. July 2025 Audit & Supervisory Board Member of the Company (incumbent) [Reason for nomination as a candidate for Executive Director and roles expected to be fulfilled] Mr. Tsutomu Yoshioka has extensive experience and high-level insight as both a corporate manager and an auditor. The Company expects that he will leverage his deep knowledge of the broad aspects of management and leadership to further strengthen the Company's management structure and enhance its corporate value, and therefore nominates him as a candidate for Executive Director. | |
(February 28, 1962) | 0 | |
(New appointment) |
(Notes)
There are no special interests between the candidate and the Company.
The Company has entered into a directors and officers liability insurance contract with an insurance company, which names all Executive Directors as the insured. The insurance indemnifies the Executive Directors for damage that may arise due to them becoming liable in connection with execution of their duties or being subject to a claim related to enforcement of such liability. However, certain types of such damage, including damage that has arisen by intention or gross negligence, are excluded from indemnity. In the event that Mr. Tsutomu Yoshioka assumes the office of Executive Director, he will be insured by the policy and the policy will be renewed during his term of office.
To strengthen and enhance our audit system, the Company proposes the election of two (2) Audit & Supervisory Board Members. For this proposal, the Company has obtained the consent of the Audit & Supervisory Board.
The candidates are as follows:
No. | Name (Date of birth) | Career summary and positions at the Company (Significant concurrent positions) | Number of shares of the Company held |
Shigenobu Fukumoto (May 20, 1963) | April 1986 Joined National Police Agency August 1989 Director of Public Safety Division of Toyama Prefectural Police Headquarters July 1990 Director of Public Safety Division of Kyoto Prefectural Police Headquarters July 1991 Deputy Director of First Foreign Affairs Division of National Police Agency June 1994 Deputy Director of Personnel Division of National Police Agency February 1997 First Secretary of Embassy of Japan in the UK March 2000 Executive Officer of General Affairs Division of National Police Agency December 2000 Executive Officer of General Affairs Division of National Police Agency, Cabinet Secretariat, and Cabinet Office (Chairman of National Public Safety Commission and Secretary to Minister of State for Crisis Management and Disaster Management) April 2001 Executive Officer of Traffic Management and Control Division of National Police Agency February2003 Executive Officer of Security Planning Division, and Info-Communications Bureau of National Police Agency March 2005 Director of Security Department of Kanagawa Prefectural Police Headquarters September 2006 Director-General of Radio Department, Defense Intelligence Headquarters of Defense Agency October 2009 Counsellor of Public Safety Department of Tokyo Metropolitan Police Department May 2011 Chief of Shiga Prefectural Police Headquarters May 2013 Dispatched to Center for Strategic and International Studies (CSIS) of the U.S. August 2014 Counsellor to Assistant Chief Cabinet Secretary (Secretariat of the Headquarters for the Abduction Issue) of Cabinet Secretariat August 2015 Councillor, Cabinet Secretariat (Secretariat of the Headquarters for the Abduction Issue) December 2015 Councillor, Cabinet Secretariat (Cabinet Intelligence and Research Office (Deputy Director General of Cabinet Counter Terrorism Intelligence Coordination Center)), and Deputy Assistant Minister, Minister's Secretariat, of Ministry of Foreign Affairs September 2019 Councillor, Cabinet Secretariat, and Director General for Cabinet Counter Terrorism Intelligence Coordination Center April 2023 Secretary-General of the Cabinet Secretariat's Headquarters for the Abduction Issue April 2025 Special Advisor to the Cabinet September 2025 Advisor of Mitsui Sumitomo Insurance Company, Limited (incumbent) [Reason for nomination as a candidate for Outside Audit & Supervisory Board Member] | ||
1 | (New appointment) (Outside) (Independent Auditor) | 0 |
Mr. Shigenobu Fukumoto has highly specialized knowledge of legal compliance and risk management, gained through a range of key positions at the police, the Cabinet Secretariat, the Ministry of Foreign Affairs, and other government organizations. Leveraging his expertise, he is expected to further strengthen the audit system of the Company by auditing the execution of duties by Executive Directors with objectivity and rigor. Therefore, the Company nominates him as a candidate for Outside Audit & Supervisory Board Member. |