Note: This document has been translated from the Japanese original for reference purposes only. In the event of any discrepancy between this translated document and the Japanese original, the original shall prevail. The Company assumes no responsibility for this translation or for direct, indirect or any other forms of damages arising from the translation.
(Stock Exchange Code: 4813)
April 15, 2026 (Date of commencement of electronic provision measures: April 8, 2026)
To Shareholders with Voting Rights:
Kiyoyasu Oishi Representative Director ACCESS CO., LTD.
3 Kandaneribei-cho, Chiyoda-ku, Tokyo
NOTICE OF THE 42ND ORDINARY GENERAL MEETING OF SHAREHOLDERSDear Shareholders:
We would like to express our appreciation for your continued support and patronage.
The 42nd Ordinary General Meeting of Shareholders of ACCESS CO., LTD. (the "Company") will be held for the purposes as described below.
Measures for electronic provision have been taken for the convocation of this General Meeting of Shareholders, and the matters to be provided electronically are posted on the following internet website.
The Company's website:
https://www.access-company.com/en/investors/library/shareholders/
In addition to the above website, matters to be provided electronically will also be posted on the following internet website. Access the following website, enter and search for the issue name (ACCESS) or the stock exchange code (4813), select "Basic information," and then select "Documents for public inspection/PR information."
The Tokyo Stock Exchange website (Listed Company Search): https://www2.jpx.co.jp/tseHpFront/JJK020010Action.do?Show=Show
If you are not attending the Meeting in person, you may exercise your voting rights in writing (by returning the enclosed Voting Rights Exercise Form via postal mail) or by electromagnetic means (via the Internet). Please review the attached reference documents for the General Meeting of Shareholders and exercise your voting rights.
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Date and Time: Thursday, April 30, 2026 at 10:00 a.m. Japan time
(Reception starts at 9:30 a.m.)
- Place: Belle Salle Akihabara (B1 Hall) Sumitomo Fudosan Akihabara Building, 3-12-8 Sotokanda, Chiyoda-ku, Tokyo
- Meeting Agenda:
Company's 42nd Fiscal Year (February 1, 2025 - January 31, 2026) and results of audits by the Accounting Auditor and the Audit & Supervisory Board of the Consolidated Financial Statements
2. Non-Consolidated Financial Statements for the Company's 42nd Fiscal Year (February 1, 2025 - January 31, 2026)
Proposals to be resolved:Proposal 1: Election of Eight (8) Executive Directors
Proposal 2: Election of One (1) Substitute Audit & Supervisory Board MemberPursuant to the provisions of laws and regulations as well as the Company's Articles of Incorporation, the following matters are not included in the documents delivered to shareholders. The Audit & Supervisory Board Members and the Accounting Auditor have audited the documents subject to audit, including the following matters.
System to Ensure Appropriateness of Business Operations and the Outline of Operational Status of the System in the Business Report
Consolidated Statements of Changes in Net Assets and Notes to Consolidated Financial Statements in the Consolidated Financial Statements
Statements of Changes in Net Assets and Notes to Non-Consolidated Financial Statements in the Non-Consolidated Financial Statements
When attending the Meeting, please submit the enclosed Voting Rights Exercise Form at the reception desk.
If you do not indicate your vote of approval or disapproval of proposals on the Voting Rights Exercise Form, you will be deemed to have approved the proposals.
Should there be any amendments to the matters to be provided electronically, the amendments will be posted on the websites where the original documents were posted.
We request shareholders attending the Meeting to check the latest information on the spread of infectious diseases and their own health condition on the day of the Meeting, and take protective measures as necessary, such as wearing a face mask, upon coming to the venue of the Meeting. Furthermore, we may implement measures to prevent infection at the venue on the day of the Meeting, such as having our staff wear face masks and providing alcohol disinfectant, and we would appreciate your cooperation.
The terms of office of all eight (8) Executive Directors will expire at the conclusion of this year's Ordinary General Meeting of Shareholders. Accordingly, the election of eight (8) Executive Directors, including five (5) Outside Directors, is proposed. The Company proposes appointing Mr. Takashi Ebihara as an Executive Director to smoothly promote the business alliance with NTT, Inc., based on the capital and business alliance agreement that the Company concluded with NTT, Inc. on December 12, 2023.
The candidates are as follows:
No. | Name | Current positions | Attendance at the Board of Directors meetings | ||
1 | Reappointment | Kiyoyasu Oishi | Representative Director, President & CEO | 22 out of 22 meetings | |
2 | Reappointment | Tsutomu Yoshioka | Executive Director, Vice President, Executive Officer, CFO | 5 out of 22 meetings * Tsutomu Yoshioka attended all Board of Directors meetings held after he assumed office | |
3 | Reappointment | Ryuji Natsuumi | Executive Director, Senior Executive Officer | 22 out of 22 meetings | |
4 | Reappointment | Outside Independent Executive | Hisashi Hosokawa | Executive Director, Chairman | 22 out of 22 meetings |
5 | Reappointment | Outside Independent Executive | Yoshihiko Miyauchi | Executive Director | 22 out of 22 meetings |
6 | Reappointment | Outside Independent Executive | Izumi Mizumori | Executive Director | 22 out of 22 meetings |
7 | Reappointment | Outside Independent Executive | Aki Tomita | Executive Director | 22 out of 22 meetings |
8 | New appointment | Outside | Takashi Ebihara | - | - |
No. | Name (Date of birth) | Career summary, positions and responsibilities at the Company (Significant concurrent positions) | Number of shares of the Company held |
Kiyoyasu Oishi | April 1987 Joined Sony Corporation July 1996 Joined Geoworks December 1999 Joined the Company (ACCESS Systems Americas Inc.) May 2005 Executive Officer and VP of Marketing Unit October 2006 Executive Officer and VP of Marketing Unit, Sales and Marketing Group February 2010 Executive Officer February 2011 VP of Overseas Business Group October 2011 Senior Executive Officer, CBDO March 2012 Head of Overseas Business Group April 2012 Executive Director February 2015 Executive Director, Vice President, Executive Officer, COO-Overseas February 2016 Executive Director, Executive Officer and Vice President/COO (General Manager for Overseas Business) December 2017 Representative Director, President March 2018 Representative Director, President & CEO February 2022 Representative Director, President & CEO (General Manager for Network Business) (incumbent) [Significant concurrent positions] Director, Chairman of IP Infusion Inc. [Reason for nomination as a candidate for Executive Director and roles expected to be fulfilled] Mr. Kiyoyasu Oishi has experience and achievements as head of marketing departments and manager for overseas businesses since joining the Company. Since assuming the office of Representative Director in December 2017, he has appropriately executed his duties as Executive Director mainly by leading corporate management from a global perspective, drawing on his abundant business experience and knowledge including those in overseas business. Accordingly, the Company has determined that he will contribute to improvement in its corporate value and nominates him again as a candidate for Executive Director. | ||
1 | (December 10, 1964) | 3,000 | |
(Reappointment) |
No. | Name (Date of birth) | Career summary, positions and responsibilities at the Company (Significant concurrent positions) | Number of shares of the Company held |
2 | Tsutomu Yoshioka (February 28, 1962) | April 1984 Joined Showa Shell Sekiyu K.K. September 2002 General Manager of Hokkaido Branch Office of Showa Shell Sekiyu K.K. April 2005 Representative Director, President of Shoseki Gas K.K. July 2008 Representative Director, President of Enessance Holdings Co., Ltd. March 2011 Executive Officer in charge of Accounting, Finance, and Credit Management of Showa Shell Sekiyu K.K. April 2015 Executive Officer, General Manager of Petroleum Business Division Metropolitan Area Branch of Showa Shell Sekiyu K.K. March 2017 Audit & Supervisory Board Member of Showa Shell Sekiyu K.K. April 2019 Senior Executive Officer of Idemitsu Kosan Co., Ltd. June 2021 Audit & Supervisory Board Member of Idemitsu Kosan Co., Ltd. July 2025 Audit & Supervisory Board Member of the Company November 2025 Executive Director, Vice President, Executive Officer, CFO (incumbent) [Significant concurrent positions] Director of IP Infusion Inc. [Reason for nomination as a candidate for Executive Director and roles expected to be fulfilled] Mr. Tsutomu Yoshioka has extensive experience and high-level insight as a corporate manager and Audit & Supervisory Board Member. The Company expects that he will leverage his deep knowledge of overall corporate management and his leadership to further strengthen the Company's management structure and contribute to enhancing corporate value. Therefore, the Company nominates him as a candidate for Executive Director. | 0 |
(Reappointment) |